March 6, 2018

The Benton County Board of Supervisors met in regular adjourned session with Supervisors Wiley, Primmer, and Bierschenk present. The meeting was called to order at 9:00 a.m. Unless otherwise noted, all actions were approved unanimously.

Wiley moved/Bierschenk seconded: To approve the minutes of February 27, 2018, with the Auditor having permission to discuss with the sheriff for clarification of a few areas in Resolution #18-14. Motion carried.

Bierschenk moved/Wiley seconded: To approve out of state election training for Ben Turnis, IT Director. Motion carried.

The time of 9:15 a.m. being the time and place specified for holding a hearing on a proposal to enter into a certain loan agreement in an amount not to exceed $750.000, related to paying the cost of acquiring and renovating a building to house county employees, the County Auditor reported that no written objections had been placed on file. The chairperson called for any written or oral objections. One member of the media was present. Hearing no comments, the chair declared the public hearing closed. After further discussing the future building and facility needs, the board settled with an amount of $550,000 for FY 19 general obligation debt.

Wiley moved/Bierschenk seconded: To adopt Resolution #18-15, intent to authorize a loan agreement and issue bond. Voting aye were Wiley, Bierschenk and Primmer. Nays none. Motion carried.

RESOLUTION #18-15

Resolution expressing intent to authorize a Loan Agreement and issue Bonds in an amount not to exceed $550,000 and providing for the levy of taxes to pay the same

WHEREAS, Sections 331.402 and 331.441 of the Code of Iowa authorize counties to enter into loan agreements and borrow money for the purpose of paying the cost of acquiring, remodeling and equipping buildings for use by County employees; and

WHEREAS, the Board of Supervisors (the “Board”) of Benton County, Iowa (the “County”), has proposed to enter into a loan agreement (the “Loan Agreement”) in a principal amount not to exceed $550,000, pursuant to the provisions of Sections 331.402 and 331.441 of the Code of Iowa, for the purpose of paying the costs, to that extent, of acquiring and renovating a building to house County employees, and has published a notice and held a hearing on that proposal; and

WHEREAS, it is necessary at this time for the Board to express its intent to authorize the loan agreement for the purpose set out above and to express its intent to issue General Obligation County Building Bonds in a principal amount not to exceed $550,000 (the “Bonds”) to be issued in the future in evidence of the obligation of the County under the loan agreement;

NOW, THEREFORE, Be it resolved by the Board of Supervisors of Benton County, Iowa, as follows:

Section 1. The County hereby determines to enter into a General Obligation County Building Loan Agreement in the future, providing for a loan to the County in a principal amount not to exceed $550,000 for the purpose set forth in the preamble hereof.

Section 2. The County also determines to issue the Bonds at the time such funds are needed.

Section 3. For the purpose of providing for the levy and collection of a direct annual tax sufficient to pay the principal of and interest on the Bonds, there is hereby ordered levied on all the taxable property in the County a direct annual tax for collection in the fiscal year beginning July 1, 2018, sufficient to produce the amount of $550,000.

Section 4. A certified copy of this resolution shall be filed with the County Auditor, and the County Auditor is hereby instructed to enter for collection and assess the tax hereby authorized. When entering such taxes for collection, the County Auditor shall include the same as a part of the tax levy for Debt Service Fund purposes of the County and when collected, the proceeds of the taxes shall be converted into the Debt Service Fund of the County and set aside therein as a special account to be used solely and only for the payment of the principal of and interest on the Bonds and for no other purpose whatsoever.

Section 5. All resolutions or parts thereof in conflict herewith are hereby repealed to the extent of such conflict.

Passed and approved on March 6, 2018.

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Rick Primmer, Chairman

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Todd Wiley

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Gary Bierschenk

ATTEST:

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Hayley Rippel, Auditor

The time of 9:30 a.m. having arrived and this being the time and date for a public hearing on the county’s FY19 Budget, the chair opened the public hearing for comment. There were no members of the public present. One member of the media was present, along with the county attorney. There were no comments heard in opposition to the FY19 budget proposal. David Thompson questioned if anything had changed in his budget, Auditor Rippel advised him everything is as he presented it to have. Thompson also questioned if the Historic Preservation Budget had been approved and to think about possible office space for them as well. Rippel answered, nothing has been changed from what was presented other than the Debt Service amount discussed earlier. Hearing nothing further, the chair declared the public hearing closed at 10:05 a.m.

Wiley moved/Bierschenk seconded: To adopt Resolution #18-16, Adopt FY 19 Budget, reducing the debt service amount to$550,000. Motion carried.

RESOLUTION #18-16

ADOPTION OF THE FY19 COUNTY BUDGET

BE IT REMEMBERED that on this, the 6th day of March 2018, the Board of Supervisors of Benton County, Iowa, met in session for the purpose of holding a public hearing on the proposed budget for fiscal year 2017-18 as filed with the Board. There was present a quorum as required by law. The notice and place of hearing had, according to law and as directed by the Board, been published in the Star Press Union, Cedar Valley Times, and Vinton Eagle, the official newspapers published in Benton County.

The budget was then taken up and considered. The public was provided an opportunity to speak.

The County Compensation Board recommendation for FY19 salaries for elected officials and as set forth and adopted in Resolution #18-8, on January 30, 2018 is included in the FY19 budget.

BE IT FURTHER RESOLVED that a committed fund balance designation of the ending fiscal year fund balance be established for the following purposes:

General Fund-$16,000 sanitarian vehicle replacement;

$95,000 election equipment replacement;

$50,000 emergency response;

$500,000 infrastructure upgrades;

$150,000 Conservation land acquisition and building

$16,500 IT upgrades

$3,085 Historic Preservation

Rural Services Fund – $16,000 land use administrator vehicle replacement

EMS Revolving Loan Fund – $119,353 for emergency services loans

LOSST Fund – $50,000 for technology upgrades and infrastructure;

$234,000 GIS aerial flight;

FURTHER the commitment of fund balances indicates that Benton County prefers to use available financial resources for the specific purposes set forth above, and although committed, the funds are to remain an integral part of the spendable or appropriable resources of Benton County.

The budget as adopted will approve the following property taxes for fiscal year 2018-19 (without gas and electric):

General Basic $4,992,578

General Supplemental $1,127,809

Mental Health Services $ 184,283

Rural Services Basic $2,676,457

Debt Service $ 670,316

IT IS THEREFORE RESOLVED, by the Benton County Board of Supervisors that the FY19 budget is hereby adopted.

Dated this 6h day of March 2018.

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Rick Primmer, Chairman

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Todd Wiley

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Gary Bierschenk

ATTEST:

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Hayley Rippel, Auditor

Dick Meyer and Dale Seeck, Benton County Fair Board provided an update on projects at the fairgrounds. There has been concrete work to walkways and handicapped accessibility along with their finished cattle barn. They originally asked for $150,000 from LOSST funds, and received $123,000 in FY 17, they provided invoices for the auditor to cover the additional approved funding of $27,000.

The Engineer reported the cost estimates for a driveway expansion to the Cedar Valley Ranch farm ground would be approximately $225 and that he would prefer to move the driveway. The board advised Parizek to contact the renter with this information.

Bierschenk moved/Wiley seconded: To approve and authorize signature for the bridge replacement project on 62nd St. in Benton Township: BROS-CO06(106)—8J-06. Motion carried.

Dana Burmeister, Transportation Director and Lexa Speidel, Recorder met with the board to discuss sharing part-time employee Katelyn Welper that was hired part-time in the Recorder’s office on January 30, 2018. Transportation would have her work Tuesday and Thursday mornings for approximately 8 hours a week. The times worked where would be reflected on Welper’s timesheet for the Auditor’s office to process correctly.

Wiley moved/Bierschenk seconded: To approve sharing of part-time employee, Katelyn Welper between the Recorder and Transportation office not to exceed 30 hours/week and keep her pay at $12 an hour. Motion carried.

The lease for the old Department of Human services was briefly discussed. The county attorney reported that he has been working with the Fischer Law Firm and Benton County Title, concerns included the lengthy of the lease and if the county was to sell that building. He should have something ready for next week.

Wiley moved/Bierschenk seconded: To enter into closed session pursuant to Iowa Code 21.5(c). Motion carried at 11:15 a.m.

Wiley moved/ Primmer seconded: To return to open session at 11:45 a.m. Motion carried.

Bierschenk moved/Wiley seconded: To enter into closed session pursuant to Iowa Code 21.5(1)a. Motion carried at 11:48 a.m.

Bierschenk moved/ Wiley seconded: To return to open session at 12:20 p.m. Motion carried.

The Board discussed various committee meetings, along with the Governor Sherman Building appraisal information.

Wiley moved/Bierschenk seconded: To adjourn. Motion carried.

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Rick Primmer, Chairman

ATTEST: _________________________________

Hayley Rippel, Benton County Auditor