Government : Benton County Board of Supervisor Minutes 5/13/14

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May 13, 2014

The Benton County Board of Supervisors met in regular session with Supervisors Frese, Hertle and Wiley present. The meeting was called to order at 9:00 a.m.

Moved by Wiley, seconded by Hertle, to approve the minutes of May 6, 2014. All members voting aye thereon. Motion carried.

Moved by Hertle, seconded by Frese, to approve the claim submitted by Tammy Wetjen-Kestersen for Decategorization services for the month of April 2014, in the amount of $2,716.00. All members voting aye thereon. Motion carried.

Moved by Wiley, seconded by Frese, to approve checks numbered 209813 through 210067, payroll numbered 137514 through 137528, and ACH deposits numbered 20544 through 20669, for payment. Voting aye were Frese and Wiley. Hertle voting nay due to the amount of the claim submitted by Howard R. Green. Motion carried.

Move by Hertle, seconded by Wiley, to approve the hire of Gerald Stamp and Valerie Shippy, as part-time drivers, with Benton County Transportation, effective this date, at a wage of $12.42 per hour. All members voting aye thereon. Motion carried.

Dana Burmeister, Transportation Director, requested that the board enter into a 3-year lease agreement with Route Match for two computer tablets for use in the transportation vehicles. The tablets allows for drivers to input data while in the bus and then have the information uploaded into the main Route Match program. The cost is $79.00 per tablet per month. Supervisor Wiley questioned if Route Match would carry insurance on the tablets – adding that they should. The auditor advised that support and training would not be provided by ERBs, which is the county’s management consultant for information technology services. Supervisor Wiley questioned what the cost would be if the county were to purchase the tablets. Burmeister advised that she would have to research that idea further and is to return to the next board meeting with additional information.

Moved by Hertle, seconded by Wiley, to set June 10, 2014, at 9:15 a.m., as the time and date for a public hearing on a land use change requested by Dan and Kathy O’Brien on a parcel generally described as being located in a part of the NW1/4 of the SW1/4 of 29-82-12. All members voting aye thereon. Motion carried.

Marc Greenlee, Land Use Administrator, presented a Final Plat of Hidden Meadow Second Addition, Benton County, Iowa. There are three lots plus the required common area. Greenlee stated that he has reviewed the documents submitted and has found that it is in compliance with the county’s regulations. There were no questions or comments heard. Moved by Wiley, seconded by Hertle, to adopt Resolution #14-29, Hidden Meadow Second Addition, Benton County, Iowa. Voting aye were Frese, Hertle, and Wiley. Nays none. Motion carried.

Moved by Hertle, seconded by Wiley, to enter into a new lease contract for a postage machine in the treasurer’s office at $212.72 per month. All members voting aye thereon. Motion carried.

Sheriff Randy Forsyth updated the board on the various equipment issues within his department. Forsyth reported that he is going to need to upgrade the jail controls, which is primarily due to the Windows XP operating system no longer being supported. Forsyth stated that the county could buy the computers or buy them from the company as a package with the control software. Forsyth also reported that one of the two recorders went out and that the compatible replacement equipment is no longer available. The cost to replace the recording system will be approximately $100,000. Forsyth explained that the radio console could be upgraded and that there is also grant money available (up to $100,000) from State E911 funds to upgrade the radio console. Forsyth was not requesting any action from the board, but rather just wanted to make them aware of some large upcoming expenses.

Moved by Wiley, seconded by Hertle, to suspend the taxes on parcel number 030-03950 pursuant to Iowa Code 427.9. All members voting aye thereon. Motion carried.

Moved by Hertle, seconded by Wiley, to approve Change Order #1 to the Timber Ridge Water Project, which adds $1000.00 to provide for the installation of a yard hydrant and valve on the water main. All members voting aye thereon. Motion carried.

Moved by Hertle, seconded by Wiley, to accept the 2013 Timber Ridge Water Supply and Metering Improvement Project as complete pursuant to the Engineer’s Statement of Final Completion and Owner’s Acceptance of Work. Approval of the total cost of the work as set out in Engineer’s Statement is pending clarification. All members voting aye thereon. Motion carried.

Supervisor Wiley spoke to the Board about the status of the animal shelter and the USDA inspection. Wiley reported that the facility failed the inspection due to several issues, but primarily due to the need for impervious paint being applied and new cages. The City of Vinton has agreed to paint the facility, and Wiley recommended that the county pay for the new cages as they are attached to the facility. Wiley continued that this is only short term solution and that a long-term solution needed to be found. Moved by Wiley, seconded by Hertle, to purchase the animal cages from Theisen’s at a cost of $3006.16. All members voting aye thereon. Motion carried.

No action was taken on the acknowledgement and support of the Iowa Works and Skilled Iowa Program.

Moved by Hertle, seconded by Wiley, to approve the use of the courthouse lawn by the Vinton Cruise Committee on July 29, 2014, for their annual cruise. The committee is responsible for enforcing the no smoking law, cleaning up the grounds, and that no vehicles are to be parked on the lawn. All members voting aye thereon. Motion carried.

Moved by Hertle, seconded by Frese, to approve a utility permit for Windstream Communications to place utility lines in the county’s right-of-way in Section 18 of Iowa Township along 10th Avenue Dr. All members voting aye thereon. Motion carried.

County Engineer Myron Parizek requested approval to purchase a skid loader from Titan Machinery. Parizek stated that he had checked into several options for replacing the skid loader that was destroyed by fire and it was his recommendation that the county proceed with the purchase of a 2012 Case from Titan. Moved by Hertle, seconded by Wiley, to authorize the engineer to purchase a 2012 Case skid loader from Titan Machinery at a cost of $20,200. All members voting aye thereon. Motion carried.

Engineer Parizek spoke to the board about replacing the recycling building destroyed by fire. Parizek presented a drawing depicting what his department staff had designed for the new building. The design is for a building approximately 50 feet by 95 feet, with overhead doors located on the front and side. The floor is two levels due to the grade of the ground at that location and the existing cement. The board discussed the design in detail with the engineer with no formal action being needed at this time.

The board discussed property values for insurance purposes with no action being taken.

Moved by Hertle, seconded by Wiley, to adjourn. All members voting aye thereon. Motion carried.

_______________________________

Donald H. Frese, Chairman

ATTEST: _________________________________

Jill Marlow, Auditor