Government : Benton County Board of Supervisor Minutes and Vendor List 7/7/15

Click to view to Vendor List

July 7, 2015

The Benton County Board of Supervisors met in regular session with Supervisors Frese, Hertle and Wiley present. The meeting was called to order at 9:00 a.m.

Moved by Wiley, seconded by Hertle, to approve the minutes of June 30, 2015. All members voting aye thereon. Motion carried.

Moved by Hertle, seconded by Wiley, to approve the claim submitted by Tammy Wetjen-Kestersen for Decategorization services provided in June 2015, in the amount of $2,851.80. All members voting aye thereon. Motion carried.

Moved by Wiley, seconded by Hertle, to authorize the chair to sign the excess flood insurance renewal for the law enforcement center, including the terrorism coverage, in the amount of 16,704.39. All members voting aye thereon. Motion carried.

Moved by Hertle, seconded by Wiley, to approve checks numbered 215303 through 215417, payroll checks numbered 138274 through 138288, and ACH deposits numbered 24489 through 24622, for payment. All members voting aye thereon. Motion carried.

Moved by Wiley, seconded by Hertle, to approve the auditor’s and sheriff’s quarterly reports for the period ending June 30, 2015. All members voting aye thereon. Motion carried.

Moved by Hertle, seconded by Wiley, to approve two pieces of artwork created by Elaine Conrad to be displayed on the first floor of the courthouse. All members voting aye thereon. Motion carried.

Supervisor Hertle updated that board on the courthouse clock project. Hertle advised that a meeting of the committee was being held later today for further discussions. Hertle questioned if the board had a position as to the use of glass or Plexiglas on the face of the clock. Supervisors Frese and Wiley both indicated that glass should be used to maintain the original design and appearance.

The board discussed the employee evaluation process. The board has begun their annual employee evaluations. The board discussed a process for providing a written evaluation to the employee and determined that the most efficient procedure would be for a single supervisor to be designated to write a formal summary taken from the discussions of each employee’s evaluation. The written document would then be provided to the employee and a copy placed in the employee’s confidential personnel file. The board members are to have access to the evaluations contained in those employees’ files. If the employee disagrees with the written summary then employee may request to meet with the supervisors to discuss the written evaluation. Moved by Hertle, seconded by Frese, to authorize Supervisor Todd Wiley to compose a written summary documenting each employee’s performance evaluation on behalf of the board of supervisors. The employee is to be provided with the written summary and a copy placed in their personnel file. All members voting aye thereon. Motion carried.

Moved by Hertle, seconded by Wiley, to approve the contract and contractor’s bond with Taylor Construction, Inc. for the bridge replacement on 27th Avenue, Project No. BROS-CO06(97)—8J-06. All members voting aye thereon. Motion carried. The cost of the bridge replacement is $363,744.00.

Moved by Wiley, seconded by Hertle, to set July 28, 2015, at 9:00 a.m. as the time and date for receiving bids on three reinforced concrete box culverts for the Oak Grove Road project. The bids are to be filed in the office of the county engineer by said time and date. The engineer is authorized to open the bids at said time and place and to review them for conformance with the bid specification. Further, the time and date set for accepting and awarding the bids by the board of supervisors is set at July 28, 2015, at 10:30 a.m., in the Board of Supervisors room. All members voting aye thereon. Motion carried.

Moved by Hertle, seconded by Wiley, to sign the Title Plan Sheet for the Reinforced Concrete Box Culverts for the Oak Grove Road project. All members voting aye thereon. Motion carried.

Moved by Hertle, seconded by Wiley, to temporarily detour traffic around Shellsburg on July 23, 2015, for RAGBRAI.