Government : Board of Supervisor Minutes October 13, 2015

October 20, 2015

The Benton County Board of Supervisors met in regular session with Supervisors Frese, Hertle and Wiley present. The meeting was called to order at 9:00 a.m.

Moved by Wiley, seconded by Hertle, to approve the minutes of October 13, 2015, with the change in the word “start” to “finish” relative to the road grading project. All members voting aye thereon. Motion carried.

Moved by Hertle, seconded by Wiley, to set November 17, 2015, at 9:15 a.m., as the date and time for a land use hearing requested by Deborah and Dennis Nielsen on a parcel located in a part of the SW1/4 of the NW1/4 of Section 10-83-10. All members voting aye thereon. Motion carried.

Moved by Wiley, seconded by Hertle, to set November 17, 2015, at 9:30 a.m., as the date and time for a land use hearing requested by Justin Schrader on a parcel located on Parcel A of the NW1/4 of the NE1/4 of Section 32-83-9. All members voting aye thereon. Motion carried.

Moved by Wiley, seconded by Hertle, to approve the hire of the following persons as part-time drivers for transportation:

Judy Wright – effective October 20, 2015, at $12.99 per hour

Susan Meyer – effective December 1, 2015, at $12.99 per hour

Scott Hepker – effective March 1, 2016, at $12.99 per hour

All members voting aye thereon. Motion carried.

Moved by Wiley, seconded by Hertle, to enter into a closed session pursuant to Iowa Code Section 21.5(c) and 21.5(g) to discuss pending litigation and investigations. All members voting aye thereon. Motion carried at 9:40 a.m.

Moved by Wiley, seconded by Hertle, to return to open session. All members voting aye thereon. Motion carried at 10:10 a.m. There was no action taken relative to the closed session.

Moved by Hertle, seconded by Wiley, to enter into an agreement with ClearSpan Fabric Structures International, Inc. for a truss building for storing the county’s sand/salt mixture. The cost of the building is $53,459.75. All members voting aye thereon. Motion carried. The engineer is contacting the county’s insurance company regarding the Builder’s Risk Insurance.

The contract was not received as anticipated from Hatch Grading & Contracting, Inc. for the grading project # L-BE-01-15 on 61st St. Ln. and 33rd Avenue Drive, therefore no action was taken.

Moved by Hertle, seconded by Wiley, to renew the contract with Employee Benefit Systems for third party administrator services for the county’s health related benefits and the county’s flexible spending account (Section 125) for the year 2016. The Section 125 amount for child care remains unchanged and the amount for medical is set at $2,550. The cost for the flexible spending administration is $4.50 per participating employee per month, a $500 annual flex fee, and a fee to provide non-discrimination testing based on the total number of employees. There is no debit card option authorized. All members voting aye thereon. Motion carried.

No action was taken on entering into the Economic Development Assistance Contract with Frontier Natural Products Co-op and the Iowa Economic Development Authority (IEDA) as clarification is needed from IEDA and the county attorney.

The board took emergency action on entering into a contract to repair the courthouse roof. Repairs are needed to prevent further leakage and damage. The proposal to repair the slate roof was just received and due to the nature of the issue – this matter is deemed to be urgent and action taken without the matter being on the agenda. Moved by Wiley, seconded by Hertle, to accept the proposal from Renaissance Roofing to repair the courthouse slate roof at a cost of $5,830 for leak repair and $4,964 for maintenance work for a total of $10,794. Upon acceptance of the proposal $4,894.00 is due. All members voting aye thereon. Motion carried.

Moved by Wiley, seconded by Hertle, to adjourn. All members voting aye thereon. Motion carried.

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Donald H. Frese, Chairman

ATTEST:

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Jill Marlow, Benton County Auditor