Government : VS School Board meeting minutes, March 14

Minutes of the Regular Meeting

Board of Directors

Vinton-Shellsburg Community Schools

March 14, 2016

(Click HERE to see the list of bills approved for payment at this meeting.)

Call to Order

President Sue Gates called the regular meeting to order at 5:00 p.m.at the Administrative Office Board Room.

Roll Call / Pledge of Allegiance

Sue Gates, Jason Hicok, Kyle Schminke, Mike Timmermans, Rob Levis in at 5:05 p.m., Kathy

Van Steenhuyse, Brenda Bartz, Mary Jo Hainstock, Superintendent, and Brenda Barkdoll,

Business Manager/Board Secretary/Treasurer were present.

Receive Visitors/Public Comments

Teresa Meyer, president of Vinton-Shellsburg CSD Foundation, provided an annual update and how they are working to support students as well as continuing to support graduating students with scholarship opportunities.

Administrator Reports

Mr. Davis gave an update on district safety items and issues. He provided some information on School Reporting Officers. The Board gave permission to pursue and get more information.

Mr. Kingsbury provided information regarding the High School on their third annual Career Fair, ACT testing, announced the FFA Chapter received the “Best Chapter in the State” award, and spring activities are starting.

Superintendent’s Reports

Superintendent Hainstock reported on new furniture, cup donations to board, HVAC System at Tilford, new bus, open enrollment applications, and the schedule.

Board Reports/Requests

Board member, Gates, Bartz, and Schminke provided some information on the Tilford HVAC project. At this point, they are continuing the development of the bid documents

and specifications and will take bids sometime in the fall.

Board member Van Steenhuyse participated with Career Day and shared her impression that it was a good experience for all.

General Business of the Board

Consent Items

533. It was moved by Timmermans and seconded by Levis to accept the consent items as presented

with Annalise Sudatelgte’s and Angie Ung’s resignations dependent on finding suitable replacement.

Motion carried 7/0.

Hazard Mitigation Plan Resolution

534. It was moved by Van Steenhuyse and seconded by Schminke to approve the resolution

and move for it adoption. Motion carried 7/0 on a roll call vote.

Review Bids for Photocopiers

535. It was moved by Hicok and seconded by Bartz to approve the copier bid from Premier for Option #2

for $40,882. Motion carried 7/0.

Review Bids for Wireless

536. It was moved by Bartz and seconded by Hicok to approve the wireless equipment and installation bid

from Infrastructure Technology Solutions for $97,886.57. Motion carried 7/0.

Life, Voluntary Life, and Disability

537. It was moved by Schminke and seconded by Timmermans to contract with Hartford for three years

to provide life, voluntary life and disability insurance. Motion carried 7/0.

Review Budget for FY17

Superintendent Hainstock went through the budget workshop book and discussed the district’s

finances including the school finance formula, anticipated revenues and expenditures, history and comparison

with other schools, and various scenarios for consideration.

Approve Proposed 2016-17 Budget for Publication and Publish 2015-16 Budget Amendment

538. It was moved by Levis and seconded by Bartz to publish the 2016-17 budget and the 2015-16

budget amendment including funding for the items outlines. Motion carried 7/0.

539. It was moved by Bartz and seconded by Timmermans to set the budget hearing for the 2016-17

Budget and the hearing for the 2015-16 budget amendment for Wednesday, April 13,2016 at 6:00 p.m. at

the Aministrative Office Board Room. Motion carried 7/0

Budget Guarantee Resolution

540. It was moved by Schminke and seconded by Van Steenhuyse for the Vinton-Shellslburg Community

School District to levy property tax for fiscal year 2016-17 for the regular program budget adjustments as

allowed under section 257.14 Code of Iowa. Motion carried 7/0 on a roll call.

Second Reading on Board Policies 507.2 Administration of Medication to Students and 804.5 Stock Epinephrine Auto-Injector Supply

541. It was moved by Bartz and seconded by Timmermans to move for the second and final reading of the

board policies 209.2 and 501.3. Motion carried 7/0.

Legislative Update

Superintendent Hainstock gave an update on recent legislative information.

Audience Comments on any of the Preceding Items

The audience had no comments at this time.

Correspondence Items/Reports

Ø VSCSD Foundation Annual Report

Move into Exempt Session to Discuss Negotiation Strategies by Iowa Code 20.9

542. It was moved by Levis and seconded by Bartz to move into exempt session at 7:57 p.m. to discuss negotiation strategies as allowed by Iowa Code 20.9. Motion carried 7/0.

By consensus the board will move from exempt session to open session at 8:20 p.m.

Adjournment

Sue Gates adjourned the meeting at 8:21 p.m.

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Sue Gates, President Brenda Barkdoll, Secretary