Government : VSCS Minutes of the Regular Meeting of the Board of Directors

Minutes of the Regular Meeting

Board of Directors

Vinton-Shellsburg Community Schools

May 9, 2016

Call to Order

President Sue Gates called the regular meeting to order at 7:00 p.m. at the High School Media Center.

Roll Call / Pledge of Allegiance

Board members Sue Gates, Jason Hicok, Mike Timmermans, Rob Levis, Kathy Van Steenhuyse,

along with Mary Jo Hainstock, Superintendent, and Brenda Barkdoll, Business Manager/Board Secretary/

Treasurer were present. Kyle Schminke and Brenda Bartz were absent.

Receive Visitors/Public Comments

There were no vistors/public comments at this time.

Administrator Reports

FFA officers updated the board on their work towards meeting their 2015-16 goals for the year. They received number one chapter in the state and will be recognized at next fall’s national convention.

Ryan Davis and administrators shared about the new differentiated account ability system every district will be using for state accreditation.

Matt Kingsbury shared last day is May 22nd, graduation is May 29th at 2:00 p.m., and many student accomplishments with boys’ track team winning the conference title.

Shelly Petersen shared May 16th is fine arts night, May 18th is presidential awards, May 20th is a lawn party in celebration of kids and Iowa Assessments, and many student accomplishments.

Superintendent’s Reports

Superintendent Hainstock reported on Equipment Breakdown Insurance, Middle School Swale project, School Board Recognition month, and the schedule.

Board Reports/Requests

Sue Gates noted that many past and current school employees were part of the visitation and memorial service for long term teacher, Lisa Dekowski.

General Business of the Board

Consent Items

552. It was moved by Timmermans and seconded by Levis to accept the consent items as presented.

Motion carried 5/0.

Contract Termination

553. It was moved by Van Steenhuyse and seconded by Levis to terminate Danielle Martin’s contract

at the end of the 2015-16 school term based on the reasons stated in the Recommendation to Terminate.

Motion carried 5/0 on a roll call vote.

Insurance Recommendation

554. It was moved by Levis and seconded by Hicok to approve the recommendations from the insurance committee as presented with the change of all employees hired. Motion carried 5/0.

555. It was moved by Van Steenhuyse and seconded by Timmermans to approve contracting with Prime

to review benefit statements and assist with the administration of Health Savings Accounts effective

May 16, 2016. Motion carried 5/0.

556. It was moved by Levis and seconded by Van Steenhuyse to approve the contract with Mercer

including offering the MVP plan and replacing the Select 1500 with the HDHP2000 plan effective

July 1, 2016. Motion carried 5/0.

Technology Recommendations

557. It was moved by Timmermans and seconded by Hicok to make the technology adjustments as recommended. Motion carried 5/0.

Authority to Extend Personnel Contracts

558. It was moved by Hicok and seconded by Van Steenhuyse to authorize the superintendent to issue

contracts on behalf of the district to new staff between now and the September meeting. Motion carried 5/0.

Authority to Process Bills

559. It was moved by Timmermans and seconded by Van Steenhuyse to authorize the business manager

the authority to process bills without prior board approval between now and the September meeting. Motion

carried 5/0.

Legislative Update

Superintendent Hainstock gave an update on recent legislative information.

Audience Comments on any of the Preceding Items

The audience had no comments at this time.

Correspondence Items/Reports

> Make Early Retirement Enticing article by Jessica Terrell.

> Open Meeting Law Update article by Ahlers & Cooney Law Firm

Adjournment

Sue Gates adjourned the meeting at 8:29 p.m.

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Sue Gates, President Brenda Barkdoll, Secretary