Government : Benton County Board of Supervisors meeting minutes, July 26

July 26, 2016

The Benton County Board of Supervisors met in regular session with Supervisors Frese, Hertle and Wiley present. The meeting was called to order at 9:00 a.m. Unless otherwise noted, all actions were approved unanimously.

Hertle moved/Wiley seconded: To approve the minutes of Tuesday, July 19, 2016. Motion carried.

Wiley moved/Hertle seconded: Approve payment of checks numbered 219977 through 220134, payroll checks numbered 138878 through 138913, and ACH deposits numbered 28038 through 28307, vendor checks numbered 219970 through 219976 and 220135 through 220140. Motion carried.

Hertle moved/Wiley seconded: To approve the Recorder’s Quarterly report ending June 30, 2016. Motion carried.

Hertle moved/Wiley seconded: To approve resolution #16-60 Approving the final plat for Jenkins Addition to Benton County, Iowa. Motion carried.

RESOLUTION NO. 16-60

RESOLUTION ACCEPTING AND APPROVING THE “JENKINS ADDITION” FINAL PLAT

BY BENTON COUNTY, IOWA

WHEREAS, a Plat of Jenkins Addition to Benton County, Iowa, containing one (1) lot has been presented to the Benton County Board of Supervisors consisting of the following described real estate:

Commencing at the South Quarter Corner of Section 24, Township 85 North, Range 9 West of the Fifth Principal Meridian; thence N0°10'04"W along the east line of the Southwest Quarter, 663.96 feet; thence S86°54'39"W along the north line of the South Half of the Southeast Quarter of said Southwest Quarter, 396.25 feet to the point of beginning; thence continuing S86°54'39"W along said north line, 352.29 feet; thence S6°44'10"E, 441.28 feet; thence N86°54'39"E, 352.29 feet to the westerly right of way of 33rd Avenue Drive; thence N6°44'10"W along said right of way, 441.28 feet to the point of beginning.

Said parcel contains 3.56 acres, subject to easements and restrictions of record.

WHEREAS, after consideration, the same is found to be correct and in accordance with the provisions of the laws of the State of Iowa and the ordinances of Benton County, Iowa, and

WHEREAS, the owners have executed and filed an Owner's Certificate containing consent and dedication for said Plat, and

WHEREAS, the Benton County Board of Supervisors find that the plat would be advantageous to Benton County, Iowa,

NOW, THEREFORE, BE IT RESOLVED by the Benton County Board of Supervisors that said plat of Jenkins Addition to Benton County, Iowa, will be and the same is hereby acknowledged and approved and accepted on the part of Benton County, Iowa, subject to the following stipulations:

1. Any new driveways will be built to comply with Benton County's driveway resolution dated October 17, 1975 and amended September 4, 1981, and April 17, 2008.

2. Any new water supply will be constructed with the approval of the Benton County Department of Health.

3. Any new sewage treatment system will be constructed with the approval of the Benton County Department of Health.

NOW, THEREFORE BE IT FURTHER RESOLVED, by the Benton County Board of Supervisors that said board, on July 5, 2016, at the request of Trevor Jenkins and Jeff and Deborah Ralson, did grant a variance waiving the following items regarding the submission of “Jenkins Addition” Final Plat:

All of Article IV:

All of Article V:

All of Article VI: EXCEPT 6.04 Final Plat and 6.05 Attachments to the Final Plat

The Benton County Auditor is hereby directed to certify this Resolution Approving Plat and affix the same to said Plat as provided by law.

This resolution passed and approved on the 26th day of July, 2016.

Benton County Board of Supervisors

______________________________

Donald H. Frese, Chairman

______________________________

Terry L. Hertle

______________________________ ______________________________

Hayley Rippel, Deputy Benton Co. Auditor Todd Wiley

Wiley moved/Hertle seconded: To enter into Law Enforcement Contracts for fiscal year 2017. City of Mt. Auburn providing 26 hours of coverage at an annual cost of $611.00. City of Keystone with 260 hours of coverage at an annual cost of $6,110.00. City

of Luzerne, 26 hours of coverage at an annual cost of $611.00. City of Garrison, providing 156 hours of coverage at an annual cost of $3,666.00. Motion carried

Wiley moved/Hertle seconded: Approve Resolution #16-61 Hiring in Auditor’s office. Motion carried.

RESOLUTION #16-61

APPROVE HIRE OF PAYROLL ADMINISTRATOR

WHEREAS, the Benton County Auditor requested and was granted approval to hire a payroll administrator/accountant in anticipation of the retirement of the current person performing those duties; and

WHEREAS, the auditor has advertised and conducted interviews for said position, including all veterans who applied; and

WHEREAS, after careful consideration, the auditor has recommended that Nancy Jorgenson be hired to fill the position, said hire being done through a transfer as Jorgensen is a current employee of Benton County;

NOW THEREFORE BE IT RESOLVED by the Benton County Board of Supervisors that the hire/transfer of Nancy Jorgensen as Payroll Administrator/Accountant in the auditor’s office, at an annual salary of $45,000.00, effective August 8, 2016, is hereby approved.

Dated this 26th day of July 2016.

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Don Frese, Chairman

_____________________________________

Todd Wiley

______________________________________

Terry L. Hertle

ATTEST:

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Hayley Rippel, Deputy Benton County Auditor

Hertle moved/Wiley seconded: To approve Resolution #16-62 Changing employment status in Sheriff’s office. Motion carried.

RESOLUTION #16-62

CHANGING EMPLOYMENT STATUS OF JACOB DANIEL REINEKE PART-TIME EMPLOYEE TO FULL-TIME EMPLOYEE

WHEREAS, the Benton County Sheriff’s Department has posted positions for a full-time communications/corrections officer; and

WHEREAS, Reineke has been employed part-time by Benton County since June, 2015 and has the required state certifications and training; and

WHEREAS, the Sheriff recommended that Reineke have his employment status be changed from part-time to full-time,

NOW THEREFORE BE IT RESOLVED by the Benton County Board of Supervisors that Jacob Daniel Reineke be changed to full-time communications specialist/correctional officer in the Sheriff’s Department, effective August 1, 2016 with a continuing wage at $14.56 an hour.

Dated this 26th day of July 2016.

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Don Frese, Chairman

_____________________________________

Todd Wiley

______________________________________

Terry L. Hertle

ATTEST:

_____________________________________

Hayley Rippel, Deputy Benton County Auditor

Wiley moved/Hertle seconded: To approve hiring of part time employee Caleb John Stewart as correctional officer in the Sheriff’s office, starting training wage of $13.56 an hour effective July 26, 2016, 2016. Motion carried.

Sheriff Forsyth discussed with the board how he currently serves as the E-911 Coordinator for Benton County. He has done the rural addressing and MSAG reports along with some GIS help from Deputy Auditor Hayley Rippel. They need to think about who will fill this role after his retirement.

Discussion was had on the intent of the future of County IT Services. After the overall consensus of all department heads and employees present, they were in favor of having an in-house IT/GIS department head.

Wiley moved/Hertle seconded: To proceed with having the ICIT committee help Benton County in the hiring process of a full-time IT/GIS employee with the intent of the salary and benefits to be partially paid by the Auditor’s Budget after January 1, 2017. Motion carried.

Hertle moved/Wiley seconded: To enter into closed session pursuant to Iowa Code 21.5(1)(i). Motion carried at 10:10 a.m.

Hertle moved/Wiley seconded: To return to open session. Motion carried at 10:50 a.m. Motion carried.

The Engineer stated that there were five bids received for two seperate bridge replacement projects. He recommended that the board award the bid to the lowest bidder.

BROS-C006(100)-8J-06 bids were as follows:

Taylor Construction, Inc. $643,657.60

Iowa Bridge and Culvert, L.C. $670,405.09

Peterson Contractors, Inc. $684,614.78

Muscatine Bridge Co., Inc. $756,412.30

Minnowa Construction, Inc. $931,672.50

Project BROS-C006(102)—8J-06 were as follows:

Taylor Construction, Inc. $459,243.50

Iowa Bridge and Culvert, L.C. $549,561.20

Peterson Contractors, Inc. $577,589.08

Muscatine Bridge Co., Inc. $653,382.50

Minnowa Construction, Inc. $711,702.50

Hertle moved/Wiley seconded: To award the bids to Taylor Construction, Inc. for the amount of $643,657.50 for bridge replacement project BROS-C006(100)—8J-05, and $459,243.50 for Project BROS-C006(102)—8J-06. Motion carried.

Hertle moved/ Wiley seconded: To sign purchase agreements with William and Teresa Selken - $2,084.00, Duane and Darlus Selken-$160.00 for permanent and temporary easements for bridge projects in Kane Township. Motion carried.

The Board conducted employee evaluations. Carol Zander requested that the board go into closed session to perform her evaluation. Hertle moved/Wiley seconded: To enter into closed session pursuant to Iowa Code 21.5(1)(i). Motion carried at 11:15 a.m.

Wiley moved/Hertle seconded: To return to open session. Motion carried at 11:47 a.m.

Dana Burmeister requested that the board go into closed session to perform her evaluation. Wiley moved/Hertle seconded: To enter into closed session pursuant to Iowa Code 21.5(1)(i). Motion carried at 11:47 a.m.

Wiley Moved/Hertle seconded: To return into open session. Motion carried at 12:10 p.m.

Hertle moved/Wiley Seconded: To adjourn. Motion carried.

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Donald H. Frese, Chairman

ATTEST:

_____________________________________

Hayley Rippel, Deputy Benton County Auditor

Click HERE to see the list of claims approved for payment during this meeting.