Government : Minutes of the Regular Meeting Board of Directors V-S Community Schools 8/8/16

Minutes of the Regular Meeting

Board of Directors

Vinton-Shellsburg Community Schools

August 8, 2016

Call to Order

President Sue Gates called the regular meeting to order at 5:15 p.m. at the Administrative Office Board Room.

Roll Call / Pledge of Allegiance

Sue Gates, Jason Hicok, Mike Timmermans, Kathy Van Steenhuyse, Brenda Bartz,

Mary Jo Hainstock, Superintendent, and Brenda Barkdoll, Business Manager/Board Secretary/Treasurer

were present with the exception of Kyle Schminke and Rob Levis.

Receive Visitors/Public Comments

Board President Sue Gates handed out Class Act Awards to those who were involved with the Starfish group, VAMA, and the Summer Meal Program.

Administrator Reports

Jim Struve provided an overview of student participation in co-curricular and extra-curricular activities for the 2015-2016 year.

Jim Murray provided information on SAI Conference, volunteer effort with storm, and preschool playground built by Blessed Hope. He highlighted the community’s involvement and that schools can’t do it alone.

Shelly Petersen provided information regarding administrators meeting with the county attorney and local magistrates to provide more for students with attendance issues, Blessed Hope did some outside work such as trimming trees.

Ryan Davis wrapped up summer school with 92% attendance, hiring is done, and completed projects with PPEL that was board approved.

Matt Kingsbury mentioned registration at high school on Tuesday from 12-7, custodians are doing a great job, and professional development plans are finalized.

Tony Islas shared summer school concluded with 29 kids enrolled.

Kim Meyer has 1:1 computers ready to go, 1:1 computer roll out is on the schedule, and transition with Brandon Farmer has gone smoothly.

Superintendent’s Reports

Superintendent Hainstock reported on audit work, staffing, tornado, Tilford parking lot, Tilford HVAC system, AASA Conference, Benton County Foundation Award Ceremony, school supplies, summer meal program/audit notation, and schedule.

Board Reports/Requests

Mary Jo Hainstock and Kathy Van Steenhuyse went to the Coalition meeting and are aware of students’ families being displaced after the tornado. Several board members complimented staff for work done after tornado.

General Business of the Board

Consent Items

568. It was moved by Bartz and seconded byVan Steenhuyse to accept the consent items as presented.

Motion carried 5/0.

Resolution Approving Interfund Loans for 2016-17

569. It was moved by Timmermans and seconded by Bartz to present a resolution and move for its adoption that allows the district to use interfund loans up to $1,500,000. Motion carried 5/0 on a roll call vote.

Insurance Renewal

570. It was moved by Bartz and seconded by Van Steenhuyse to approve the insurance invoice to EMC. Motion carried 5/0.

IASB Board Standards

The Iowa School Board Association worked to develop standards to guide the board members work. Each board member will choose one of six standards and will discuss later this fall.

First Reading for Board Policies 201 Board of Directors’ Elections, 202.3 Term of Office, 202.4 Vacancies, 403.1 Employee Physical Examinations, and 801.5 Bids & Awards for Construction Contracts

This is the first reading. The second and final reading will be at the September meeting.

IASB Legislative Priorities

571. It was moved by Van Steenhuyse and seconded by Timmermans to submit items 28, 9, 33, 20 and 1 as

our district’s priorities for legislative action during the 2016 session. Motion carried 5/0.

Correspondence Items/Reports

> Overview of Student Participation in Co-curricular and Extra-curricular Activities for the

2015-16 year

> Summary of New Staff Members

> IASB Special Report – Transgender Students in Iowa Schools: FAQs on the Law

> Operation Backpack

> State’s Summer Meal Program Continues to Grow – Iowa Department of Education

> Public Education is Constantly Evolving and Progressing – Huffington Post (per IASB’s recommendation to review)

> Research says Chronically Absent Students Are Less Likely to Succeed Academically

> Vinton-Shellsburg Districtwide Energy Appraisal 2015

Adjournment

572. It was moved by Timmermans and seconded by Bartz to adjourn the meeting at 6:28 p.m.

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Sue Gates, President Brenda Barkdoll, Secretary