Government : Benton County Board of Supervisors meeting minutes, Aug. 30

Submitted by Hayley Rippel, Benton County Auditor's Office August 30, 2016 The Benton County Board of Supervisors met in regular session with Supervisors Frese, Hertle and Wiley present. The meeting was called to order at 9:00 a.m. Unless otherwise noted, all actions were approved unanimously. Wiley moved/Hertle seconded: To set Tuesday land use hearing date for Tuesday September 27, 2016 at 9:15 a.m. for Steve Schutterle in part of the NW ¼ NW ¼ Section 26-85-11. Motion carried. Hertle moved/ Wiley seconded: To approve the minutes of Tuesday, August 23, 2016. Motion carried. Wiley moved/Hertle seconded: To approve fireworks permit for Chris Herr on Saturday September 10, 2016. Motion carried. Hertle moved/Wiley seconded: To hire Joni Fowler as part-time passport clerk in the Recorder's office effective August 24, 2016 at $12 an hour. Fowler currently works part time in the Treasurer's office as well. But will do passports on Monday and Wednesdays for the Recorder. Motion carried. Gina Edler, Deputy Auditor proposed to the Board to have township trustees be appointed by the Board of Supervisors instead of elected on a ballot. She handed out the Iowa Code Section referring to Township officers, and described the cost savings this would bring by reducing the amount of ballot styles and also save time it takes to test all the different ballot styles. They could put this question on the upcoming General Election Ballot. Wiley moved/Hertle seconded: To approve Resolution #16-69, Ballot Proposition. Motion carried. RESOLUTION #16-69 BALLOT PROPOSITION AUTHORIZING THE APPOINTMENT OF TRUSTEE AND CLERK WITHIN A TOWNSHIP WHEREAS, Chapter 39.22 of the Code of Iowa, sets forth that, "the county board of supervisors may pass a resolution in favor of filling the offices of trustee and clerk within a township by appointment by the board, and may direct the county commissioner of elections to submit the question to the registered voters of the township at the next general election. In a township which does not include a city, the voters of the entire township are eligible to vote on the question. In a township which includes a city, only those voters who reside outside the corporate limits of a city are eligible to vote on the question. The resolution shall apply to all townships which have not approved a proposition to fill township offices by appointment. If the proposition to fill the township offices by appointment is approved by a majority of those voting on the question, the board shall fill the offices by appointment as the terms of office of the incumbent township officers expire"�; and WHEREAS, cost savings could be realized through ballot style reductions where township offices have no candidates and appointing township officials may provide for a better mechanism for fulfilling township offices and, WHEREAS, the board believes that the township voters in Benton County should be given the opportunity to decide whether township trustees and clerks are appointed, NOW THEREFORE BE IT RESOLVED by the Benton County Board of Supervisors that the County Commissioner of Elections is directed to submit to the registered township voters in Benton County a proposition authorizing that the offices of trustee and clerk within a township be filled by appointment by the board of supervisors. BE IT FURTHER RESOLVED by the Benton County Board of Supervisors that said ballot proposition be worded as follows: "Shall the offices of trustee and clerk within the township be filled by appointment by the board of supervisors?"� Dated this 30th day of August 2016. _____________________________________ Donald H. Frese, Chairman _____________________________________ Todd Wiley ______________________________________ Terry Hertle ATTEST: _____________________________________ Hayley Rippel, Deputy Benton County Auditor The Board only received one bid for the disposal of county owned property in Luzerne. The bid was from Jeff Pierce for a total of $275.00. Hertle moved/Wiley seconded to accept the bid from Jeff Pierce for $275.00 for the county owned property legally described as Luzerne Lot 1, Block 3. Motion carried. The time of 9:30 a.m.having arrived and this being the time and date for a public hearing on disposal of county owned property in Luzerne, the chair opened the public hearing for comment. Jeff Pierce was the only one present. There were no comments voiced in opposition or support of the recommendations. Hearing nothing further, the chair declared the public hearing closed at 9:35 a.m. Hertle moved/Wiley seconded: To Adopt Resolution #16-70, To Sell and Convey Property in Benton County. Motion carried. RESOLUTION #16-70 WHEREAS, by the authority of the Board of Supervisors, public bids were received on August 30, 2016, on a parcel of real estate described as Luzerne Lot 1 Block 3 located in Benton County, Iowa; and WHEREAS, Jeff Pierce has submitted the only bid of $275.00; and WHEREAS, a public hearing was conducted on August 30, 2016, on whether to sell said property to the high bidder and no objections were heard; and WHEREAS, the Board considers it is in the best interest of the Benton County to dispose of the real estate by the sale of the same; and WHEREAS, Benton County holds a tax deed to said real property, NOW, THEREFORE BE IT RESOLVED by the Benton County Board of Supervisors that it is in the best interest of the County to sell and convey the following described real estate and that the bid of $275.00 submitted by Jeff Pierce for said property be accepted Luzerne Lot 1 Block 3 and BE IT FURTHER RESOLVED that the Chair is authorized and directed to execute a Quit Claim deed for the real property set forth above. The grantees of such deed having been stated by the above-listed bidder as Jeff Pierce. Dated this 30th day of August 2016. BENTON COUNTY BOARD OF SUPERVISORS _________________________________________ Donald H. Frese, Chairman _________________________________________ Todd A. Wiley _________________________________________ Terry L. Hertle ATTEST:____________________________________ Hayley Rippel, Deputy Auditor Wiley moved/Hertle seconded: To authorize the Chair to sign and approve the FY16 Annual Tax Increment Finance Report. Motion carried. The board discussed renewal of the Watchguard firewall program verses going with a bid from Erb's. Cost wise is basically a wash. After further discussion they decided to go with Erb's. Nikki Goldsmith of Cottingham and Butler, met with the board to discuss the ability to review the employee health plans and benefits and give an analysis. Goldsmith gave projections on premiums, claims and risks and talked of possible savings through their plan. They also look for human resources efficiencies. To analyze the County, she'd need claims information and the analysis is at no cost. Jill Marlow, Auditor said she was willing to pull the information needed as long as the Board was willing to participate. Wiley moved / Hertle seconded: to approve a request for a utility permit requested by Farmer's Mutual Telephone to place utility lines in the county's right-of-way in section 24 of Benton Township. Motion carried. Hertle moved/ Frese seconded : To approve Resolution #16-71, Change speed limit south of Urbana. Voting aye were Hertle and Frese. Wiley Nay. Motion carried. R E S O L U T I O N #16-71 WHEREAS: The Board of Supervisors is empowered under authority of the Iowa Code Sections 321.255 and 321.285 of the Code of Iowa, to determine upon the basis of an engineering and traffic investigation, that the speed limit on any secondary road is greater than is reasonable and proper under the conditions existing, and may determine and declare a reasonable and proper speed limit, and WHEREAS: Such investigation has been requested and has been completed by the Iowa Department of Transportation. NOW, THEREFORE, BE IT RESOLVED by the Benton County Board of Supervisors that a speed limit be established and appropriate signs erected at the location described as follows: County route W26 (32nd Avenue) from SCL of Urbana, south approximately 1500 feet to the south property line of the Cedar Valley Nature Trail (old abandoned Waterloo Railroad), 40 MPH. Resolution adopted this 30th day of August, 2016. _________________________________ Chairman, Board of Supervisors _________________________________ _________________________________ ATTEST: __________________________________ County Auditor Toni Parizek requested that the board go into closed session to perform her employee evaluation. Wiley moved/Hertle seconded: To enter into closed session pursuant to Iowa Code 21.5(1)(i). Motion carried at 11:22 a.m. Hertle moved/Wiley seconded: To return into open session. Motion carried at 11:50 a.m. Wiley moved/ Hertle seconded: To adjourn. Motion carried. ____________________________________ Donald H. Frese, Chairman ATTEST: _____________________________________ Hayley Rippel, Deputy Benton County Auditor