Government : VSCS Board of Directors Minutes 9/12/16

Minutes of the Regular Meeting Board of Directors Vinton-Shellsburg Community Schools September 12, 2016 Call to Order President Sue Gates called the regular meeting to order at 7:00 p.m. at the Administrative Office Board Room. Roll Call / Pledge of Allegiance Sue Gates, Jason Hicok, Mike Timmermans, Kathy Van Steenhuyse, Kyle Schminke, Mary Jo Hainstock, Superintendent, and Brenda Barkdoll, Business Manager/Board Secretary/Treasurerwere present with the exception of Rob Levis and Brenda Bartz. Approval of Minutes of Pevious Meetings 573. It was moved by Timmermans and seconded by Hicok to accept the minutes as presented. Motion carried 5/0. Audience Comments The FFA chapter officers shared information about their plans for this year and would like the board to allow them to travel to Kentucky and Ames for events. Unfinished Business Examine the Financial Books and Settle Secretary's and Treasurer's Statements from Previous Fiscal Year 2015-16, July Financial and August Financials 574. It was moved by Van Steenhuyse and seconded by Schminke to accept the financial books and thefinancial statements from the 2015-2016 school year, and the regular reports from July and August 2016. Motion carried 5/0. Approve Payment for Claim 575. It was moved by Timmermans and seconded by Van Steenhuyse to approve the claims as presented. Motion carried 5/0. Insurance Recommendations 576. It was moved by Schminke and seconded by Hicok to move all directors and administrators hired after July 1, 2016 receive the same health insurance stipend as other employees. Motion carried 5/0. Other Unfinished Business Schminke shared that he visited the bus barn during bus inspections. The state troupers' shared how impressed they were with the district's fleet of vehicles and how they are kept in good repair. Van Steenhuyse shared that she attended a world event for Vinton Feeds that prepares meals to send outand Operation Backpack was one of them. Review Board Accomplishments The board reflected on the accomplishments of last year and added the board standards work and the upgrade to the high school sound system to the list that was presented. Adjournment Gates adjourned the meeting at 7:26 p.m. Call to Order President Sue Gates called the organizational meeting to order at 7:26 p.m. at the Administrative Office Board Room. Roll Call / Pledge of Allegiance Sue Gates, Jason Hicok, Mike Timmermans, Kathy Van Steenhuyse, Kyle Schminke,Mary Jo Hainstock, Superintendent, and Brenda Barkdoll, Business Manager/Board Secretary/Treasurerwere present with the exception of Rob Levis and Brenda Bartz. Election of Officers: President and Vice-President & Administration of the Oath of Office 577. Barkdoll took nominations for president. It was moved by Van Steenhuyse and secondedby Schminke to nominate Sue Gates as president. Timmermans moved nominations cease, Van Steenhuyse seconded and motion approved. A unanimous ballot was cast on her behalf. Gates took the oath of office. Gates took nomination for vice-president. It was moved by Timmermans and seconded by Schminke to nominate Rob Levis as vice president. Timmermans moved nominations cease, Schminke seconded and motion was approved. A unanimous ballot was cast on his behalf. Appoint Secretary/Treasurer 578. It was moved by Schminke and seconded by Hicok to appoint Brenda Barkdoll as Board Secretary-Treasurer for the 2016-17 school year. Motion carried 5/0. Set Day, Time and Adopt Written Rules and Procedures that will be Followed in Conducting Board Meetings. 579. It was moved by Timmermans and seconded by Schminke to meet on the second Monday of the month using Robert's Rules of Order. Motion carried 5/0. Appoint Legal Counsel 580. It was moved by Hicok and seconded by Timmermans that Mossman and Mossman continue as the District's legal counsel for the 2016-17 school year. Motion carried 5/0. Appoint Committee Assignments 581. It was moved by Schminke and seconded by Van Steenhuyse to approve the committee assignments for the 2016-17 school year. Motion carried 5/0. Appoint Truant Officers, Asbestos Coordinator, Level I and Level II Investigators 582. It was moved by Van Steenhuyse and seconded by Schminke to have principals serve as the truant officers, Les Bearbower serves as the Asbestos Coordinator, and the Level I and Level II investigators are as recommended. Motion carried 5/0. Appoint Official District Depositories 583. It was moved by Timmermans and seconded by Van Steenhuyse to name the official financial depositories for the 2016-17 school year as listed. Motion carried 5/0. Appoint Official Publication 584. It was moved by Hicok and seconded by Schminke to appoint the Vinton Newspapers as the district's official publication. Motion carried 5/0. Administrator Reports Shelly Petersen shared that one of her classroom's had 100% attendance, staff are testing kids for RTI and started classes that kids would like to take by giving them some choices. Ryan Davis shared information on students getting into routine, FAST testing, and started development of groups for interventions, Title I reading support and other items. James Murray shared that the they are working on attendance, student interventions, and the school supply drive and operation backpack went very well this year. He mentioned appreciation to Molly Noren for a job well done. Matt Kingsbury shared that students are getting in their routine; September attendance awareness month; staff have been collecting data on usage of RTI; grade checks are being conducted; activities are in full swing; homecoming is the second week of October; Monday is academic awards night with Kyle Engdahl as speaker; ACT information is in board packet; KCRG will televise volleyball game on Thursday night. Tony Islas shared new teachers doing a great job and working on September attendance awareness month. Kim Meyer shared information on 1:1 rollout night and teacher leadership program. Superintendent's Report Superintendent Hainstock reported on Open Enrollment Applications, School Board Association Convention, Transportation Annual Report, the calendar and shared slides shown at the beginning of the school year. Board Reports/Requests Mike Timmermans and Sue Gates shared information from the recent exit report from the auditors. General Business of the Board Consent Items 585. It was moved by Schminke and seconded by Timmermans to accept the consent items as presented. Motion carried 5/0. Application for Modified Allowable Growth for Negative Special Education Balance 586. It was moved by Van Steenhuyse and seconded by Schminke to request allowable growth andsupplemental state aid for the negative special education balance for the 2015-16 year in the amount of $345,469.39. Motion carried 5/0. HVAC Contract 587. It was moved by Timmermans and seconded by Hicok to hire Modus Engineering to serve as theengineer for the HVAC work at Tilford for 9.25% of the total construction costs. Motion carried 5/0. Goals for 2016-17 588. It was moved by Van Steenhuyse and seconded by Schminke to adopt the 2016-17 goals as presented. Motion carried 5/0. Early Retirement The board discussed the possibility of offering an early retirement program and would like to survey staff for what types of incentive may be appealing. Insurance Report The board reviewed the annual insurance update and report from Three Rivers Insurance and Dave Vermedahl. Approve Job Descriptions 590. It was moved by Schminke and seconded by Timmermans to approve the job description as presented. Motion carried 5/0. Second and Final Reading for Board Policies 201 Board of Directors' Elections, 202.3 Term ofOffice, 202.4 Vacancies, 403.1 Employee Physical Examinations, and 801.5 Bids and Awards for Construction Contracts 591. It was moved by Van Steenhuyse and seconded by Timmermans to conduct the second and final readingson board policies 201, 202.3, 202.4, 403.1, and 801.5. Motion carried 5/0. First Reading on Board Policies 704.6 Online Fundraising Campaigns - Crowdfunding The board discussed this policy and will place on the agenda next month for second and final reading. Proclamation of September as Attendance Awareness Month 592. It was moved by Timmermans and seconded by Hicok to endorse the proclamation and recognize September as Attendance Awareness Month for Vinton-Shellsburg Schools. Motion carried 5/0. Move into Closed Session to Discuss the Potential Purchase or Sale of Real Estate 593. It was moved by Schminke and seconded by Timmermans to enter into closed session to discussthe potential purchase or sale of real estate as allowed by Iowa Code 21.5(1)(j) at 9:03 p.m. Motioncarried 5/0 on a roll call vote. The board returned from closed session at 9:21 p.m. Correspondence Items/Reports > Board Policy 204 Code of Ethics > Transportation Report > 1 Smile @ School > DFC Survey and Letter to Parents > School Meal Program Application > Annual Insurance Update > Profile of Savings > ACT Data for 2016 Graduates > Email from Kristina Smith concerning activity passes > Correspondence from Christopher Wyatt, Chief Juvenile Court Officer > Enrollment Data Adjournment Gates adjourned the meeting at 9:30 p.m. ------------------------------- ----------------------------------- Sue Gates, President Brenda Barkdoll, Secretary