Government : Benton County Board of Supervisors Minutes for 10/18/16

October 18, 2016 The Benton County Board of Supervisors met in regular session with Supervisors Frese, Hertle and Wiley present. The meeting was called to order at 9:00 a.m. Unless otherwise noted, all actions were approved unanimously. Wiley moved/ Hertle seconded: To approve the minutes of Tuesday, October 11, 2016. Motion carried. Hertle moved/Wiley seconded: To set public hearing dates of November 8, 2016 at 9:15 a.m., November 15, 2016 at 9:05 a.m. and November 22, 2016 at 9:15 a.m. for Amendment to Article VII; other provisions, Section 7.02 variances to Benton County Subdivision Ordinance #61. Motion carried. Wiley moved//Hertle seconded: To approve Sheriff's Quarterly Report. Motion carried. Wiley moved/Hertle seconded: Approve Resolution #16-81. Motion carried. RESOLUTION #16-81 CREATION OF A COUNTY ATTORNEY COLLECTIONS INCENTIVE FUND WHEREAS, the Benton County Attorney is participating in the collection of delinquent district court fees pursuant to Iowa Code 602.8107; and WHEREAS, Iowa Code provides that a county attorney collect an incentive for the collections of said delinquent fines; and WHEREAS, the Code of Iowa is silent as to how the funds are accounted through the county's financial system; and WHEREAS, the Iowa Department of Management suggests that a special revenue fund be created for the financial accounting of said incentive funds; NOW THEREFORE BE IT RESOLVED BY the Benton County Board of Supervisors that a special revenue fund be created for the purposes of receipting and expending the incentive funds collected by the Benton County Attorney pursuant to Iowa Code 602.8107. IT IS FURTHER RESOLVED that the fund is titled COUNTY ATTORNEY COLLECTIONS INCENTIVE FUND (0095) and is established as a special revenue fund as set forth in the Uniform Chart of Accounts for Iowa County Governments. IT IS FURTHER RESOLVED that the revenue and expense budgeted for FY17 in the general fund for said incentive fund activities be transferred to said special revenue fund. PASSED and APPROVED this 18h day of October, 2016. ____________________________________ Donald H. Frese, Chairman ____________________________________ Terry L. Hertle ____________________________________ Todd Wiley ATTEST: _____________________________________ Hayley Rippel, Deputy Benton County Auditor Wiley moved/Hertle seconded: Approve Resolution #16-82. Motion carried. RESOLUTION #16-82 CREATING A FUND FOR WATERSHED MANAGEMENT AUTHORITY WHEREAS, Benton County entered into an 28E Agreement that established a Watershed Management Authority (WMA) within the Middle Cedar Watershed; and WHEREAS, Benton County has been awarded a Community Development Block Grant for carrying out planning, projects, and administrative activities within the Middle Cedar Watershed on behalf of the WMA; and WHEREAS, Creation of a special revenue fund for purposes of accounting of the financial activity for the WMA would provide clear oversight of said funds; and WHEREAS, the Board of Supervisors agrees that a fund should be created for said purpose; and WHEREAS, the receipts are not allocated by law, regulation, or contractual agreement to some other fund, NOW THEREFORE BE IT RESOLVED by the Benton County Board of Supervisors that a special revenue fund be created for the purposes of accounting for accepting and receiving donations, endowments, gifts, grants, reimbursements and other such funds as necessary to support work within the Middle Cedar Watershed. FURTHER, the fund is titled WATERSHED MANAGEMENT AUTHORITY FUND (0021) and is established as a special revenue fund. Dated this 18th day of October, 2016 ___________________________________________________ Donald H Frese, Chairman _________________________________________________ Terry Hertle __________________________________________________ Todd Wiley Attest: ___________________________________ Hayley Rippel, Deputy Benton County Auditor Hertle moved/Wiley seconded: To approve Resolution #16-83 Transfer of Funds. All voting aye. Motion carried. RESOLUTION #16-83 TRANSFER OF FUNDS BE IT RESOLVED by the Benton County Board of Supervisors that the following interfund funds are ordered: General Basic (0001) to County Attorney Incentive Fund (0095) - $43,603.49 The Auditor is authorized to make the necessary adjustments to the FY17 budget. Dated this 18th day of September, 2016. _____________________________________ Donald H. Frese, Chairman _____________________________________ Todd Wiley ______________________________________ Terry L. Hertle ATTEST: _____________________________________ Hayley Rippel, Deputy Benton County Auditor Hertle moved/Wiley seconded: To approve hiring of Kirk Authier, part-time drive examiner in the Treasurer's office effective October 22, 2016 at $16.50 an hour. Motion carried. Wiley moved/Hertle seconded: To approve 13 hours vacation carryover for Randy Sherwood to be used by December 31, 2016. Motion carried. Hertle moved/Wiley seconded: To approve a request for a utility permit by East Central Iowa REC to place utility lines in county's right of way in section 25 of Benton Township for a new house. Motion carried. Wiley moved/Hertle seconded: To appoint Emily Upah as county representative to ECICOG RLF Committee. Motion carried. Scott Hansen, Benton County EMA gave supervisors an update on the flood buyout situation. The money is awarded based on criteria rather than "first come, first served"�. FEMA likes to have the Notifications of Interest submitted so they have a preliminary estimate and they could cease accepting notifications at any time. Federal Emergency Management Agency disaster assessment teams were in Benton County last week to begin their preliminary assessment. Wiley moved/Hertle seconded: To file notice of interest with Iowa Homeland Security for the county's interest to qualify for funding through a Hazard Mitigation Plan Grant for flood relocation. Motion carried. Hertle moved/Wiley seconded: To file a project application with Iowa Homeland Security for purchasing Hesco barriers for future flood preparedness. Motion carried. Shirley and Demar Enget, along with some adjoining neighbors who live along the Benton-Linn road along the county line asked about getting some permanent seal coating. They have concerns with HWY 80 construction; it is causing extra traffic and dust. The Engineer was going to prepare some figures at what the cost would be, and to possibly get those property owners interested in doing a special assessment and sharing the costs. No action was taken at this time. The Supervisors along with some Department heads attended a Safety Communications Essentials Training with Chuck Goodman from Arther J. Gallgher & Co. Hertle moved/Wiley seconded: To enter into closed session pursuant to Iowa Code 21.5(1)(i). Motion carried at 12:18 p.m. Wiley moved/Hertle seconded: To return to open session. Motion carried at 12:22 p.m. Hertle moved/Wiley seconded: To take action that was discussed in closed session. Motion carried. Hertle moved/Wiley seconded: To Adjourn. Motion carried. ____________________________________ Donald H. Frese, Chairman ATTEST: _____________________________________ Hayley Rippel, Deputy Benton County Auditor