Government : Benton County Board of Supervisors Minutes 11/1/16

November 1, 2016 The Benton County Board of Supervisors met in regular session with Supervisors Frese, Hertle and Wiley present. The meeting was called to order at 9:00 a.m. Unless otherwise noted, all actions were approved unanimously. Hertle moved/ Wiley seconded: To approve the minutes of Tuesday, October 25, 2016. Motion carried. Wiley moved/Hertle seconded: To approve Resolution #16-84, hiring of Ben Turnis. Motion carried. R E S O L U T I O N #16-84 WHEREAS: Benton County Supervisors has created a new Information Technologies full-time position to fill and WHEREAS: Applications were accepted for the position and WHEREAS: These applications have been narrowed to one. THEREFORE BE IT RESOLVED By the Benton County Board of Supervisors that Ben Turnis be hired to fill the position as Director of Information Technologies at a starting salary of $62,500 with 15 days paid vacation effective November 21, 2016. Signed this 1st day of November, 2016. ____________________________________ Donald H. Frese, Chairman ____________________________________ Todd Wiley ____________________________________ Terry L. Hertle ATTEST: _____________________________________ Hayley Rippel, Deputy Benton County Auditor Hertle moved/ Wiley seconded: To accept resignation of Tim Niner, part-time driver for Transportation effective October 21, 2016. Motion carried. Handbook clarifications were made regarding section 5.1, insurance eligibility and other language. Wiley moved/Hertle seconded: To approve Resolution #16-85, Amending Resolution #13-21. Motion carried. RESOLUTION #16-85 AMENDING RESOLUTION #13-21 WAGES AND BENEFITS FOR PART-TIME EMPLOYEES IN THE BENTON COUNTY SHERIFF'S OFFICE WHEREAS, the Benton County Board of Supervisors adopted Resolution #13-21 on March 12, 2013, WHEREAS, the Sheriff has requested that said Resolution be amended to allow for amending Section 6 Step Raises: (3.) and (4.) NOW THEREFORE BE IT RESOLVED that Resolution #13-21, as amended by Resolution #16-85, is hereby amended as follows: 6. Step Raises: 1. An employee must work a minimum of one year and 1,000 hours before being eligible for step raise comparable to that of a full-time employee after one year. 2. An employee must work a minimum of two years and 2,000 hours before being eligible for a step raise comparable to that of a full-time employee after two years. 3. An employee must work a minimum of seven years and 7,000 hours before being eligible for a step raise comparable to that of a full-time employee after ten years. 4. An employee must work a minimum of fifteen years and 15,000 hours before being eligible for a step raise comparable to that of a full-time employee after twenty years. 5. These step raises will not be automatic but will be based on job performance, attendance, and willingness to work requested hours. Any part-time person who fails to actively work within any consecutive six-month period shall lose their accumulated hours towards reaching the 1000 hour requirement set forth above. The remaining resolution, as amended remains in full force and effect. Signed this 1st day of November, 2016 _____________________________________ Donald H. Frese, Chairman _____________________________________ Todd Wiley ______________________________________ Terry L. Hertle ATTEST: _____________________________________ Hayley Rippel, Deputy Benton County Auditor Sheriff Forsyth presented a hand out prepared by Schoonover Tuckpointing, Co, Inc. from a recent inspection done after the flood. Waterproofing will need to be done to the building to keep future repairs to a minimum. No action was taken at this time but the Board will need to plan for such expenses in the Budget. Hertle moved/Wiley seconded: To acknowledge the retirement notice of Denny Hummel in the Benton County Sheriff's Department effective January 18, 2017. Motion carried. Wiley moved/Hertle seconded: To accept resignation of Jo Kuennen in the County Attorney's office, waiving the notice requirement effective October 31, 2016. Motion carried. Supervisor Wiley gave a quick update on the HUD money for the Iowa Economic Development Authority. Wiley would like to discuss more with Gary Hughes. Deadline is November 15th, so will be put back on next week's agenda. John Ferring with Timber Ridge Investments, LLC and Kelly Geater discussed a mobile home with unpaid taxes as far back as 1995. Ferring offered to pay the 5 years back taxes without penalty and plans to rehab the mobile home and put back into taxation. Wiley moved/Hertle seconded: To approve Resolution #16-86, Abatement of Taxes. Motion carried. RESOLUTION #16-86 ABATE TAX WHEREAS, the Benton County Treasurer has reported that there are currently unpaid taxes and penalties on this parcel going as far back to tax year 2002. Tax liens filed against the property and has determined that it is impractical to pursue collection of the total amount of tax due through the tax sale and the personal judgment remedies and has recommended that the board of supervisors abate the tax and penalties on this parcel for ten years and compromised to collect $730.00 in taxes and waive the penalty on interest on the past five years. IT IS THEREFORE RESOLVED that the delinquent tax, penalty, interest and costs assessed on the below listed parcel and unpaid from 2002 through the 2012 assessment year, are hereby abated pursuant to Iowa Code 445.16. The Treasurer is directed to strike the amount due from the county system. 370S2174 - $2,190.00 in taxes are abated and the penalties, interest and associated costs are waived. Dated this 1st day of November, 2016. ____________________________________ Donald H. Frese, Chairman ____________________________________ Todd Wiley ____________________________________ Terry L. Hertle ATTEST: _____________________________________ Hayley Rippel, Deputy Benton County Auditor The County attorney's office presented a proposed policy for paid parental leave they wanted to see added to the handbook. Wiley is not comfortable asking tax payers to fund a policy such as this that isn't a standard practice of benefits. Hertle had mixed emotions, times have changed, today there are more women in the workforce but he didn't call around and check into this. Frese, would like to get the Handbook settled, maybe this could be added at a later time. County Attorney feels this policy is proposed to attract better employees. FMLA qualifies an employee to have 12 weeks off, this policy would give up to 3 weeks paid leave time if the employee has not accumulated sufficient other leave to allow for at least six weeks of paid time off. Supervisors all agreed it is time to get the handbook approved and allow more time for such a proposal to be discussed at a later time. Wiley moved/Hertle seconded: To adopt Resolution #16-87, Adopting Benton County Employee Handbook. Motion carried. RESOLUTION #16-87 ADOPTING BENTON COUNTY EMPLOYEE HANDBOOK WHEREAS, the Board of Supervisors desires to adopt a new revised and improved county employee handbook; and NOW THEREFORE BE IT RESOLVED by the Benton County Board of Supervisors that Resolution #16-87, replaces any current employee handbook(s) prior to this newly adopted version. The Auditor is directed to provide employees copies of the new handbook and have a signed employee acknowledgement form back to have on record. Signed this 2nd day of November, 2016. ____________________________________ Donald H. Frese, Chairman ____________________________________ Todd Wiley ____________________________________ Terry L. Hertle ATTEST: _____________________________________ Hayley Rippel, Deputy Benton County Auditor Wiley moved/Hertle seconded: To adopt Resolution #16-88, county designated medical clinic. Motion carried. RESOLUTION #16-88 COUNTY-DESIGNATED MEDICAL CLINIC BE IT RESOLVED by the Benton County Board of Supervisors that we do hereby designate the following named clinic and Hospital to be the designated care facilities for Benton County Employees needing “initial medical consultation” for workers' compensation claims. Vinton Family Medical Clinic Virginia Gay Hospital-Vinton, Iowa Dated this 1st day of November, 2016. _____________________________________ Donald H. Frese, Chairman _____________________________________ Todd Wiley ______________________________________ Terry L. Hertle ATTEST: _____________________________________ Hayley Rippel, Deputy Benton County Auditor The Engineer presented the bids received for the bridge replacement project STP-S-C006(103)--5E-06 , they were as follows: Taylor Construction, Inc. -$443,463.35 Iowa Bridge & Culvert, L.C. -$452,008.35 Peterson Contractors Inc.-$485,429.29 Hertle moved/Wiley seconded: To award bid to Taylor Construction, Inc. for $443,463.35 for bridge replacement project STP-S-C006(103)--5E-06 in Kane Township Hertle moved/Wiley seconded: To approve Resolution #16-89 Temporary Road Closure. Motion carried. R E S O L U T I O N #16-89 BE IT RESOLVED by the Benton County Board of Supervisor's that the following described Secondary Road be closed for CONSTRUCTION effective from October 31, 2016, through the completion of the project. From the NW corner of Section 7-T82N-R12W thence east 1 mile to the NE corner of Section 7-T82N-R12W along 75th Street between Ia Hwy 21 & 11th Avenue in Iowa Township. Signed this 1st day of November, 2016. BENTON COUNTY BOARD OF SUPERVISOR'S _______________________________________ Chairperson _______________________________________ _______________________________________ ATTEST: ______________________________ Auditor Supervisor Wiley updated about the Middle Cedar WMA meetings he has recently attended. Scott Hansen, Emergency Management Coordinator has received official notification that the Public Assistance Disaster Declaration has been approved by the State of Iowa. The official case number is FEMA-4289-DR. Hertle moved/Wiley seconded: To Adjourn. Motion carried. ____________________________________ Donald H. Frese, Chairman ATTEST: _____________________________________ Hayley Rippel, Deputy Benton County Auditor