Government : Benton County Board of Supervisor Minutes 12/19/17

December 19, 2017 The Benton County Board of Supervisors met in regular session with Supervisors Wiley, Primmer and Bierschenk present. The meeting was called to order at 8:45 a.m. Unless otherwise noted, all actions were approved unanimously. Bierschenk moved/Primmer seconded: To enter into closed session pursuant to Iowa Code 21.5(1)c. Motion carried at 8:45 a.m. Primmer moved/Bierschenk seconded: To enter back into open session at 9:13 a.m. Motion carried. Bierschenkmoved/Primmer seconded: To set land use hearing date for John C Dennis in part of the E ½ NE ¼ of 2-82-9 for Tuesday January 16, 2018. Motion carried. Chris Young, rural resident was requesting a variance for his driveway along 30th Ave. Drive. The county passed a driveway resolution in April of 2008. In said policy there is a 500foot sight distance requirement and he is about 100 "�short to the North. Young needs this for his trucking business and is willing to help pay for a blind driveway sign if the county would grant the variance. Bierschenk moved/Primmer seconded: To approve the variance for driveway sight distance requirements and allow Chris Young to cover the costs of the blind driveway and lowered speed limit signs that the secondary roads department will install. Motion carried. Nick Longbucco with the Nature Conservancy provided the Board a map with Oxbow pond locations within Benton County. The main topic of interest was the ones located at the corner of 77th Street and 23rd Ave, East of the City of Blairstown. They would like to explore the opportunity to dig it back out, after comparing a map from the 1950s to the present, you could see how the stream changed. Primmer moved/Bierschenk seconded:To allow the Nature Conservancy to further explore the nature of oxbows on this Blairstown property location and work along with the county conservation in this matter. Motion carried. Karen Phelps, Conservation Director discussed the possible need for a budget amendment for FY 18. One of the park rangers leaving and a new hire that will need to attend the academy. The combined estimated cost with everything including travel and uniforms is roughly $9,000.00. Phelps said she will work with the Auditor and they can stretch this out until later in the fiscal year but wanted to bring this to the Boards attention. Bierschenk moved/Primmer seconded: To approve minutes of December 12, 2017. Motion carried. Clarification was had on the handbook section 5.1, regarding separation date and how it affects health insurance coverage. The Board was hesitant to amend the handbook, so a suggestion was made to provide a variance to the wording and have it read the 10th of the month following separation date and advised the Auditor's office to allow this employee to pay half of their premium by the 10th of January to allow for continued coverage through December. Then if this employee wishes to apply for cobra, they can continue on with health insurance coverage at their own expense. Larry Andreesen, Assessor talked to the Supervisors and Engineer about the Pictometry projected aerial flight. They would like to see a low flight for the entire county and possibly contributing half of the additional costs out of the Assessor's budget starting in FY19. This will be placed on next week as an agenda item. Primmer moved/ Bierschenk seconded: To approve change in the upcoming spring aerial Pictometry flight grid to allow for low flight for the entire county at the additional $30,000 year cost to be divided between the Assessor, Engineer, Sheriff and GIS budgets starting FY 19. Motion carried. Bierschenk moved/Primmer seconded: To acknowledge retirement of part-time Deputy Sheriff Larry Feaker in the Sheriff's office effective December 2, 2017. Motion carried. Primmer moved/Bierschenk seconded: To approve hiring of Justin Coshow as a part-time Deputy in the Sheriff's office effective January 1, 2018 at 21.18 an hour and after probation period is over 22.18 an hour. Motion carried. Bierschenk moved/Primmer seconded: To acknowledge resignation of Jacob Reineke as communication officer in the Sheriff's office effective November 27, 2017. Motion carried. Bierschenk moved/Primmer seconded: To approve and sign law enforcement contract with City of Atkins for a yearly sum of $21,996 to be paid quarterly. Motion carried. Nathan Summers with Davidson & Co., presented a portfolio with an overall look regarding Benton County's valuations and population vs the maximum capacity per project they would be allowed for general obligation bonds. This would also help with spending down the mental health surplus while using the difference for an increase in debt service, yet keeping the overall levy the same. Bierschenk moved/Primmer seconded:To approve Resolution #17-83, approving final plat of Harvey's First Addition to Benton County. Motion carried. RESOLUTION #17-83 RESOLUTION APPROVING THE "HARVEY'S FIRST ADDITION"� FINAL PLAT, BY BENTON COUNTY, IOWA WHEREAS, A Final Plat of Harvey's First Addition to Benton County, Iowa, containing one (1) parcel, has been submitted for approval to the Benton County Board of Supervisors consisting of the following described real estate: THIS PLAT REPRESENTS A SURVEY OF "HARVEY'S FIRST ADDITION" (PARCEL "B") That part of Parcel "A" per Plat of Survey recorded in Book 7 Page 3783 dated 07/19/2007 in the Office of the Benton County Recorder lying in the Northeast Quarter (NE 1/4) of Section No. 16, Township No. 85 North, Range No. 12 West of the Fifth Principal Meridian, Benton County Iowa, described as follows: Commencing at the Northwest corner of said Northeast Quarter, point being a found nail w/"IDOT Sec. Cor." washer in A.C.C. pavement; thence along the North line of said Northeast Quarter North 88°50¼' East a distance of 1,397.25 feet; thence South 01°49¼' West a distance of 86.6 feet to the Northeast corner of said Parcel A", point being a found ½" rebar with license #16264; thence along the East line of said Parcel "A" South 01°49¼' West a distance of 189.9 feet; thence South 88°34½' West a distance of 30.15 feet to a set ½" rebar with license #23212, also being the point of beginning; thence South 01°25½ East a distance of 60.0 feet to a set ½" rebar with license #23212; thence South 88°34½' West a distance of 60.0 feet to a set ½" rebar with license #23212; thence North 01°25½' West a distance of 60.0 feet to a set ½" rebar with license #23212; thence North 88°34½' East a distance of 60.0 feet to the point of beginning. WHEREAS, after consideration, the same is found to be correct and in accordance with the provisions of the laws of the State of Iowa and the ordinances of Benton County, Iowa, and WHEREAS, the Benton County Board of Supervisors find that the Final Plat of Harvey's First Addition would be advantageous to Benton County, Iowa, and NOW, THEREFORE BE IT RESOLVED by the Benton County Board of Supervisors that said Final Plat of Harvey's First Addition to Benton County, Iowa, will be and the same hereby acknowledged and approved and accepted on the part of Benton County, Iowa, subject to the following stipulations: 1. Any new driveway will be built to comply with Benton County"�s driveway resolution dated October 17, 1975, and amended September 4, 1981. 2. Any new private water supply system will be constructed with the approval of the Benton County Health Department. 3. Any new private on-site sewage treatment system will be constructed with the approval of the Benton County Health Department NOW, THEREFORE BE IT FURTHER RESOSLVED, by the Benton County Board of Supervisors that said board, on October 3, 2017, at the request of Mark N. Harvey, Developer, did grant a variance waiving the following items regarding the submission of the "Harvey's First Addition"� Final Plat: All of Article IV: All of Article V: All of Article VI: EXCEPT 6.04 Final Plat and 6.05 Attachments to the Final Plat The Benton County Auditor is hereby authorized and directed to certify a copy of this Resolution to the County Recorder of Benton County, Iowa, and affix the same to said Final Plat as provided as law. ADOPTED AND PASSED this 19th day of December, 2017. _____________________________________ Todd A. Wiley, Chairman _____________________________________ Rick Primmer _____________________________________ Gary Bierschenk ATTEST: ________________________________ Hayley Rippel, Benton County Auditor Bierschenk moved/Primmer seconded:To approve Resolution #17-84, approving final plat of Jones' Ranch Addition to Benton County. Motion carried. RESOLUTION #17-84 RESOLUTION APPROVING THE "JONES' RANCH ADDITION"� FINAL PLAT, BY BENTON COUNTY, IOWA WHEREAS, A Final Plat of Jones' Ranch Addition to Benton County, Iowa, containing two (2) parcels, has been submitted for approval to the Benton County Board of Supervisors consisting of the following described real estate: A part of the East half of the Southwest Quarter and a part of the West 2 acres of part of the Southeast Quarter, all in Section 2, Township 85 North, Range 9 West of the 5th P.M., Benton County, Iowa, being more particular described as follows: Commencing as a point of reference at the Northeast corner of the Northwest Quarter of said Section 2; thence South 0°00'00"� East 3,164.56 feet along the East line of the Northwest Quarter and the East line of the Southwest Quarter of said Section 2, (assumed bearing for this description only) to a point of intersection with the centerline of a public road, said point being the point of beginning; thence continuing South 0°00'00"� East 169.54 feet along the east line of said Southwest Quarter to a point on the North line of the South 25 acres of the Northwest Quarter of the Southeast Quarter; thence North 90°00'00"� East 40.62 feet to the point of intersection with the East line of the West 2 acres of the South 25 acres of the Northwest Quarter of the Southeast Quarter and the Southwest Quarter of the Southeast Quarter; thence South 0°00'00"� East 665.32 feet along the East line of the West 2 acres; thence South 89°44'02"� West 281.26 feet; thence North 2°02'23"� East 997.44 feet to a point of intersection with the centerline of said public road; thence South 55°39'29"� East 249.31 feet along the centerline of the said public road to the point of beginning. And all that part of the West 2 acres of the Northwest Quarter of the Southeast Quarter lying Southerly of the centerline of said public road and Northerly of the parcel described previously. Subject to restrictions, easements, covenants, ordinances and limited access provisions of record and not of record. WHEREAS, after consideration, the same is found to be correct and in accordance with the provisions of the laws of the State of Iowa and the ordinances of Benton County, Iowa, and WHEREAS, the Benton County Board of Supervisors find that the Final Plat of Jones' Ranch Addition would be advantageous to Benton County, Iowa, and NOW, THEREFORE BE IT RESOLVED by the Benton County Board of Supervisors that said Final Plat of Jones' Ranch Addition to Benton County, Iowa, will be and the same hereby acknowledged and approved and accepted on the part of Benton County, Iowa, subject to the following stipulations: 1. Any new driveway will be built to comply with Benton County"�s driveway resolution dated October 17, 1975, and amended September 4, 1981. 2. Any new private water supply system will be constructed with the approval of the Benton County Health Department. 3. Any new private on-site sewage treatment system will be constructed with the approval of the Benton County Health Department NOW, THEREFORE BE IT FURTHER RESOLVED, by the Benton County Board of Supervisors that said board, on November 28, 2017, at the request of Victor & Andria Jones, Developers, did grant a variance waiving the following items regarding the submission of the "Jones' Ranch Addition"� Final Plat: All of Article IV: All of Article V: All of Article VI: EXCEPT 6.04 Final Plat and 6.05 Attachments to the Final Plat The Benton County Auditor is hereby authorized and directed to certify a copy of this Resolution to the County Recorder of Benton County, Iowa, and affix the same to said Final Plat as provided as law. ADOPTED AND PASSED this 19th day of December, 2017. _____________________________________ Todd A. Wiley, Chairman _____________________________________ Rick Primmer _____________________________________ Gary Bierschenk ATTEST: ________________________________ Hayley Rippel, Benton County Auditor Primmer moved/Bierschenk seconded:To approve Resolution #17-85, approving final plat of Wilkinson's First Addition to Benton County. Motion carried. RESOLUTION #17-85 APPROVING THE "WILKERSON FIRST ADDITION"� FINAL PLAT, BY BENTON COUNTY, IOWA WHEREAS, A Final Plat of Wilkerson First Addition to Benton County, Iowa, containing two (2) parcels, has been submitted for approval to the Benton County Board of Supervisors consisting of the following described real estate: A part of the East half of the Southwest Quarter, Southwest Quarter, all in Section 36, Township 86 North, Range 9 West of the 5th P.M., Benton County, Iowa, being more particular described as follows: The East half of the Southwest Quarter, Southwest Quarter, all in Section 36, Township 86 North, Range 9 West of the 5th P.M., Benton County, Iowa, lying North of the centerline of 55th Street Trail, Except Parcels "F"�, "G"�, & "H"�, Subject to restrictions, easements, covenants, ordinances and limited access provisions of record and not of record. WHEREAS, after consideration, the same is found to be correct and in accordance with the provisions of the laws of the State of Iowa and the ordinances of Benton County, Iowa, and WHEREAS, the Benton County Board of Supervisors find that the Final Plat of Wilkerson First Addition would be advantageous to Benton County, Iowa, and NOW, THEREFORE BE IT RESOLVED by the Benton County Board of Supervisors that said Final Plat of Wilkerson First Addition to Benton County, Iowa, will be and the same hereby acknowledged and approved and accepted on the part of Benton County, Iowa, subject to the following stipulations: 1. Any new driveway will be built to comply with Benton County"�s driveway resolution dated October 17, 1975, and amended September 4, 1981. 2. Any new private water supply system will be constructed with the approval of the Benton County Health Department. 3. Any new private on-site sewage treatment system will be constructed with the approval of the Benton County Health Department NOW, THEREFORE BE IT FURTHER RESOSLVED, by the Benton County Board of Supervisors that said board, on October 31, 2017, at the request of Doug Wilkerson, Developer, on behalf of Nicholas Reiter & Brooke Strang, Owners, did grant a variance waiving the following items regarding the submission of the "Wilkerson First Addition"� Final Plat: All of Article IV: All of Article V: All of Article VI: EXCEPT 6.04 Final Plat and 6.05 Attachments to the Final Plat The Benton County Auditor is hereby authorized and directed to certify a copy of this Resolution to the County Recorder of Benton County, Iowa, and affix the same to said Final Plat as provided as law. ADOPTED AND PASSED this 19th day of December, 2017. _____________________________________ Todd A. Wiley, Chairman _____________________________________ Rick Primmer _____________________________________ Gary Bierschenk ATTEST: ________________________________ Hayley Rippel, Benton County Auditor Tracey Achenbach presented the FY19 Budget funding request for East Central Iowa Housing Trust Fund of $2,464.00 a year, up from $1,972.00 FY18. She gave an overview of what this non-profit organization does for Benton County residents. They helped 66 households within the county. Primmer moved/Bierschenk seconded: To approve Resolution #17-86, hiring of mechanic for secondary roads. Motion carried. RESOLUTION #17-86 WHEREAS: Benton County Secondary Road Department has a position to fill for a Mechanic in Shop and WHEREAS: Applications were accepted for the position and WHEREAS: These applications have been narrowed to one. THEREFORE BE IT RESOLVED BY The Benton County Board of Supervisors that Wayne Frickson be hired to fill the position of Mechanic at a starting wage of $19.50 per hour starting January 3, 2018. This is an Equipment Operator III classification with a Labor Grade VA. Signed this 19th day of December, 2017. _____________________________________ Todd A. Wiley, Chairman _____________________________________ Rick Primmer _____________________________________ Gary Bierschenk ATTEST: ________________________________ Hayley Rippel, Benton County Auditor Primmer moved/Bierschenk seconded: To adjourn. Motion carried. _______________________________ Todd A. Wiley, Chairman ATTEST: _________________________________ Hayley Rippel, Benton County Auditor