Government : Minutes of the Regular Meeting Board of Directors VSCSD 2/12/18

Minutes of the Regular Meeting Board of Directors Vinton-Shellsburg Community Schools February 12, 2018 Call to Order Vice President Gates called the regular meeting to order at 7:00 p.m. in the Middle School Media Center. Roll Call / Pledge of Allegiance Sue Gates, Kathy Van Steenhuyse, Jason Hicok, Rob Levis (in at 7:20 p.m.), Brenda Bartz, Kyle Schminke, Mary Jo Hainstock, Superintendent, and Brenda Barkdoll, Board Secretary/Treasurer were present with the exception of Mike Timmermans. Receive Visitor/Audience Comments There are no visitor/audience comments at this time. Administrator Reports Jim Murray gave an overview of the Title I and EL programs. Shelly Petersen shared Middle School is finishing up Iowa Assessments, four more games of basketball left with a two week break before track starts, and band concert coming up. Matt Kingsbury shared high school is finishing up Iowa Assessments, four wrestlers qualified for state tournament, ACT test on February 27, and 2018-19 scheduling is in the process. Tony Islas shared West Campus finished their fifth session and 15 students will graduate by May 15th. Largest group to graduate. Ryan Davis shared Shellsburg 5th graders went on a ski trip with great success, finishing Iowa Assessments, a trainer from super kids (k-2 grade curriculum) observed teachers and provided great feedback. Superintendent Reports Superintendent Hainstock reported on Open Enrollment requests, schedule, calendar items and thanked employees for the job well done during snow days. March 12 is next board meeting at 6:00 p.m. Board Reports/Requests Sue Gates thanked the superintendent for encouraging her to go to the capital to see how the process works. She visited the classrooms at Tilford and West campus and was impressed. Jason Hicok visited the classrooms at Middle School. Kathy Von Steenhuyse thanked the board and other people in the district for their support with her husband's illness and scheduled a visit to West campus tomorrow. General Business of the Board Consent Items 719. It was moved by Bartz and seconded by Van Steenhuyse to accept the consent items as presented including the 77 passenger bus. Motion carried 6/0. Early Retirement Program 720. It was moved by Gates and seconded by Schminke to accept applications to participate in the district's early retirement program and thank them on behalf of the Board of Education for 131 years of service to our students and the district with the understanding that all resignations will be effective on June 30. Motion carried 6/0 Employee Handbook Review The board will review the draft version of handbook before a final is completed. 2018-19 Calendar The final review will be done in March. High School Course Registration Guide and Graduation Requirements 721. It was moved by Bartz and seconded by Hicok to approve the high school course registration guide for 2018-19 and graduation requirements. Motion carried 6/0. Budget and Finance We are starting work on the 2018-19 budget and would like to consider the option to start pre-paying our bonds. This would save the taxpayers $120,000 in interest over the life of the bonds. Procurement Card 722. It was moved by Gates and seconded by Schminke to increase the limit on our P-card to $95,000 per month. Motion carried 6/0. Legislative Update Superintendent Hainstock gave an update on legislative information. Second Reading of Board Policy 204 Code of Ethnics for the School Board Members 723. It was moved by Van Steenhuyse and seconded by Bartz to complete the second and final reading on the board policy. Motion carried 6/0. Audience comments on any of the preceding items There were no audience comments on any of the preceding items at this time. Correspondence Items/Reports Ø Summary of New Bus Bids and Sale of Vehicle Bids Adjournment Rob Levis adjourned the meeting at 8:50 p.m. ------------------------------- ----------------------------------- Rob Levis, President Brenda Barkdoll, Secretary