Government : Benton County Board of Supervisors Minutes 10/30/18

October 30, 2018   The Benton County Board of Supervisors met in regular adjourned session with Supervisors Primmer, Wiley and Bierschenk present. The meeting was called to order at 9:00 a.m. Unless otherwise noted, all actions were approved unanimously. Bierschenk moved/Wiley seconded: To approve the minutes from October 18, 2018. Motion carried. Bierschenk moved/Wiley seconded: Acknowledged resignation of Lydia Wieneke, part-time food service employee in the Sheriff’s office effective October 1, 2018. Motion carried. Wiley moved/Bierschenk seconded: To set land use hearing date of Tuesday November 27, 2018 for David and Rebecca Schulze in part of NE ¼ of the SE ¼ of 30-85-9. Motion carried. Bierschienk moved/Wiley seconded: To approve and sign the Benton County Annual Urban Renewal Report. Motion carried. Wiley moved/Bierschenk seconded: To approve and sign letter of engagement for appraisal services with Farmers National Company for the Middle Cedar Watershed. Motion carried. The time of 9:30 a.m. having arrived, and this being the time and date for a land use hearing for Michael and Stacie Miller in part of the S1/2 SE NE of 17-82-9. Michael Miller was present, no media and no other members of the public present. Marc Greenlee presented the technical information with the Benton County Agricultural Land Use Preservation Ordinance. Miller would like to propose a change in 1 acre for a single family dwelling on their 17 acre parcel they purchased. This site will need a new septic. It meets all driveway requirements and the proposed use is compatible with others in the area. There were no opinions heard for or against after proper notification was given. Hearing no other further comments the public hearing was closed. Wiley moved/Bierschenk seconded: To approve the request for the land use change from agricultural to non-agricultural for Michael and Stacie Miller in the S ½ of SE ¼ NE ¼ of 17-82-9. Motion carried. Various representatives were present to speak to the supervisors regarding the Benton County mental health fund and regards to the Senate File 504 Act. Deborah Guard, the finance coordinator for the East Central Iowa Region gave a brief overview of the history of funding for mental health. Benton County will need to consider how they will bring the excess down. The East Central Region’s maximum levy is $36.51. Each region has to certify the amount of the region’s cash flow which is the combined account.(each County account plus the Region’s account) Each individual county must have no more than a 20% fund balance based on FY 20 actual expenditures and the end of FY 20. Auditor Rippel pointed out how in the current FY, the county increased the debt service levy to offset the reduction in the Mental Health levy when purchasing the new Benton County Service Center, keeping the total levy rate the same. Some other suggestions and scenarios were discussed and decisions will need to be made moving forward for FY 20 budget planning. There is various scenarios based on fund balance, revenues, levies and population. After this board approves, it would then need to be approved by the Regional Board as well. Wiley moved/Bierschenk seconded: To approve discontinuation of accepting any new clients for payee services in the Social Services Office and encourage existing clients to access services elsewhere. Motion carried. Jerry Petermeier provided a Cedar Valley Ranch update to the Board. There is some concerns with some window overhangs on the south side of the west wing. The board appreciates the maintenance being done on the county owned building. Wiley moved/Bierschenk seconded: Approve handwritten claims of $2025.00 to Waterloo Auto Parts and one for $31,316.00 for Van Horn motors for prior approved purchased truck for secondary roads. Motion carried. Christmas Eve hours were discussed, with it falling on a Monday this year, the board was approached to their thoughts on closing all day instead of noon. After realizing the Clerk of Courts office is open until noon, it was a unanimous decision to leave it as is. All courthouse offices will remain open to the public until noon, those employees who want those additional hours off will need to use vacation or comp time accordingly. It was also decided to have the board meeting on Wednesday December 26, and the Auditor will research with the bank on payroll and how that will fall into place with the holiday cutting it short, if they will need time sheets earlier or employees might have to get paid a day later. Wiley moved/Bierschenk seconded: To approve lighting and wiring quote from Elwick Electric, and P the quote from Paretti Mobile Wall for splitting 3 of the rooms on the North side of the Bento n County Service Center. Motion carried. Bierschenk moved/Wiley seconded: To adjourn. _______________________________ Rick Primmer, Chairman ATTEST: _________________________________ Hayley Rippel, Benton County Auditor