Minutes of the Regular Meeting Board of Directors V-S Community Schools

Minutes of the Regular Meeting

Board of Directors

Vinton-Shellsburg Community Schools

August 12, 2019

Call to Order

President Rob Levis called the regular meeting to order at 5:17 p.m. in the Middle School Media Center.

Roll Call / Pledge of Allegiance

Sue Gates, Jason Hicok, Rob Levis, Mike Timmermans, Kyle Schminke, Mary Jo Hainstock, Superintendent, and Brenda Barkdoll Board Secretary/Treasurer were present with the exception of Brenda Bartz and Kathy Van Steenhuyse.

Receive Visitor/Public Comments

There were no visitor/public comments at this time.

Administrator Reports

Le Cox and Kelly Steffen provided an overview of what they learned from their recent trips to Boston, Washington DC, Illinois and Pennsylvania.

Jim Struve provided an overview of student participation in co-curricular and extra-curricular activities for the 2018-19 year.

Matt Kingsbury provided an overview of the High School�s activities for the start of 2019-20 school year, three new foreign exchange students, Open House is August 21st, Fall Blowout is August 23rd and ACT testing for juniors is February 25th.

Superintendent Report

Superintendent Hainstock reported on open enrollment applications, audit work, staffing, band uniforms, vehicle bids, all staff meeting, transportation and the schedule.

Board Reports/Requests

There were no board reports/requests at this time.

General Business of the Board

Consent Items

883. It was moved by Gates and seconded by Schminke to accept the consent items as presented. Motion

carried 5/0.

Assistant Coaching Support

884. It was moved by Timmermans and seconded by Gates to approve hiring an assistant head coach when the number of participants warrants it as recommended by administration. Motion carried 5/0.

First Review of Evaluation Process for Coaches/Sponsors

Kingsbury shared the evaluation packet with the board. The board will conduct their first review and will adopt it at a future board meeting.

Second Reading of Board Policies 203, 206.2, 501.5, and 603.1

885. It was moved by Gates and seconded by Schminke to conduct the second and final readings of the listed board policies. Motion carried 5/0.

Legislative Priorities & Resolutions

886. It was moved by Timmermans and seconded by Gates to submit items #3, #7, #8, #19 and

#20 as our district�s priorities for legislative action during the 2020 sessions. Motion carried 5/0.

Closed Session to Review the District�s Emergency Plan per Iowa Code 22.7.50

887. It was moved by Gates and seconded by Schminke to go into closed session at 6:49 p.m. as allowed by Iowa Code 22.7.50 to review the district�s emergency plan. Motion carried 5/0 on a roll call vote.

By concensus, the board moved from closed session to open session at 7:26 p.m.

Approve the District�s Emergency Plan

888. It was moved by Schminke and seconded by Hicok to approved the district�s emergency plan as presented. Motion carried 5/0.

Correspondence Items/Reports

� Overview of Student Participation in Co-Curricular and Extra-Curricular Activities for the

2018-19 year

� Summary of New Staff Members

� Middle School Principal Petersen�s Report

� Tilford Elementary Principal Murray�s Report

� Letter from Superintendent Hainstock to the FTC concerning proposed ERate funding changes.

� PPEL Flier

Adjournment

Rob Levis adjourned the meeting at 7:28 p.m.

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Rob Levis, President Brenda Barkdoll, Secretary

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Board Meeting Notes:

President Levis called the regular board meeting to order at 5:17 PM on Monday, August 12, 2019. All board members answered roll call with the exception of Bartz and Van Steenhuyse.

Le Cox and Kelly Steffen shared about their recent summer learning that included opportunities in Boston, Washington DC, Illinois and Pennsylvania. They shared their appreciation for the opportunity to use district funds in coordination with the grant funds.

Jim Struve shared student participation for co-curricular and extra-curricular activities for the 2018-19 year. He noted that almost 80% of the sophomores were involved in a sport and all classes had strong participation. He reported that the WaMaC conference continues to see some changes with this being DeWitt�s last year. He also shared on academic eligibility in which grade checks will be done at the end of first and third quarters and eligibility reviews will be done at the end of the semesters.

Under the Superintendent�s Report, Hainstock shared on open enrollment applications filed on behalf of Daijah Hughs, Derius Hughs and Daniel Hughes to attend VS after a move and for Mia Parr to attend Benton after a move. The auditors will be in the district next week for their final review of 2018-19 financial records. The band boosters have secured about half of the funds they will need for new uniforms. The district ordered a second minivan to replace one of the special education vans. The district will continue with a shuttle from the Middle School to the public library after school for elementary students as space allows.

Hainstock also shared about the anticipated changes in requirements for school busses that will mandate lap/shoulder belts in busses purchased in the future. This will be a big change for transportation departments across the state.

Under General Business of the Board:

The board reviewed and approved the Consent Items. They included:

� Minutes from the July 23^rd regular meeting, claims, financials and fund transfers;

� Bids for a John Deere Gator from P & K Midwest Inc. and Bodensteiner Implement;

� Contracts with ASAC for counseling support through the at-risk fund and New Century FS for LP;

� Contract Amendment/Modifications:

� For associates with AA�s in education or human services fields to receive the pay differential.

� Mindy Kies to receive an additional 25� per hour.

� Aric Chvala, Louise Fleming, Tammi Griffith, Emily Hanson, Laurie Hyland, Kim Newton to move across the salary schedule based on educational attainment.

� Resignation from Angela Sagan as school counselor at Shellsburg.

� Transfers for Duska Phelps to full-time in food service and Becky Lutgen to be half-time school counselor and half-time HR.

� Hiring:

v Jolene Fisher and Renee Clair to be part of our food service staff.

v Miranda Schwickerath as associate as Shellsburg.

v Michelle Lash to be a BDT member and Jim Womochil to be on the Innovation Team at the high school.

v Mentors for our new teachers: Sara Parker, Katie Kuhn, Becky Strutz, Laurie Hyland, Shelley Haisman, Nick Waymire, Elizabeth Schminke, Jim Womochil, Scott Garwood, Laura Hammersly, Jaimie Kohl, Dee Tobin, and Michelle Wedemeyer.

� Substitute Teachers list

� Inter-district transportation agreements for how a bus may travel through another district.

� Equipment disposal including old chairs and central office miscellaneous items and an old teacher computer for resale.

Mr. Struve and Superintendent Hainstock recommended the board consider allowing the district to hire additional assistant varsity coaches when the numbers warrant.

Mr. Kingsbury reviewed the new evaluation process for coaches with the board. It follows a similar format to the process used with teachers.

The board conducted the second and final reading on board policies 203, 206.2, 501.5 and 603.1.

The board reviewed potential legislation priorities and selected ones pertaining to preschool funding, mental health, special education funding, school funding policy and supplemental state aid.

The board conducted a closed session to review the district�s emergency plan in greater detail with the administrators. They exited closed session and approved the plan.

The board reviewed various correspondence items.

They adjourned at 7:28 PM.

Government : Minutes of the Regular Meeting Board of Directors V-S Community Schools

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