Government : Minutes of the VSCSD Board of DIrectors

Minutes of the Regular Meeting

Board of Directors

Vinton-Shellsburg Community Schools

April 13, 2020

Call to Order

President Rob Levis called the regular meeting to order at 5:01 p.m. in the Administrative Office Board Room. In an effort to mitigate the potential spread of COVID-19, meeting was live streamed via VSCSD facebook page and the public could participate via zoom link.

Roll Call / Pledge of Allegiance

Sue Gates, Kathy Van Steenhuyse, Tom Burke, Rob Levis, Jake Fish, Becky Williams,

Mike Timmermans, Mary Jo Hainstock, Superintendent, and Brenda Barkdoll, Board Secretary/Treasurer

were present.

Receive Visitor/Audience Comments

There were no visitor/audience comments.

Superintendent Report

Superintendent Hainstock reported on COVID-19 response, principal hiring, workman's comp insurance, open enrollment applications and scheduled board meeting on May 11th at 5:00 p.m.

Board Reports/Request

Gates, Van Steenhuyse and Burke shared information regarding the insurance committee meeting.

Levis thanks those who are working within the school system to keep it going and appreciates the work that is being done.

General Business of the Board

Consent Items

953. It was moved by Van Steenhuyse and seconded by Timmermans to accept the consent items as presented. Motion carried 7/0.

Approve 2020 Graduating Class List and Diplomas

954. It was moved by Gates and seconded by Williams to approve the list of Vinton-Shellsburg's 2020 graduates as presented. Motion carried 7/0.

Approve 2020-21 Teacher Staffing Plan and Co-Curricular Staffing Plan

955. It was moved by Fish and seconded by Gates to approve staffing plan as presented with the

understanding there may be come shifts in final assignments. Motion carried 7/0.

Approve Resolution for Pandemic Response and Emergency Suspension of Policy and Administrative Procedures

956. It was moved by Burke and seconded by Fish to present the amended resolution that was approved in

March, 2020 and move for its adoption. Motion carried 7/0 on a roll call vote. They reviewed the administrative regulations that support the resolution.

Insurance Committee Recommendations

957. It was moved by Van Steenhuyse and seconded by Timmermans to accept the Insurance Committee Recommendations as presented. Motion carried 7/0.

Renewal with Mercer and Wellmark

958. It was moved by Williams and seconded by Burke to approve the contract with Mercer as our health insurance broker for options including Voluntary Dental, Blue Access 2000, HDHP 3000, and MV6350 for the 2020-21 year. Motion carried 6/0.

Review Contract Extension, Progress on Proposed Construction Document Drawings and Specification

for the New Transportation Facility

Carolus, Kakac and Hainstock shared their work on constructing a new facility to serve the transportation

department.

Set the Bid Date and Public Hearing for the Transportation Facility

959. It was moved by Gates and seconded by Timmermans to extend our contract with Farnsworth Group,

Inc. and set the date to accept bids on the transportation facility construction projects Thursday, June 4th at

3:30 p.m. and conduct the public hearing for the facility at 5:30 on June 8 at the district's Central Office.

Motion carried 7/0.

Public Hearing on Proposed 2020-21 Budget and Budget Amendment for the 2019-2020

The board opened the public hearing at 6:21 p.m. There were no public comments. The board closed

the public hearing at 6:22 p.m.

Approve 2020-21 Budget and Budget Amendment for the 2019-2020

960. It was moved by Williams and seconded by Burke to adopt the 2020-21 budget and the 2019-20 budget amendment as published. Motion carried 7/0 on a roll call vote.

Public Hearing on Bid Documents, Estimated Costs and Construction Timeline for Tilford 4th Grade

HVAC Project

The board open the public hearing at 6:25 p.m. There were no public comments. The board closed the

public hearing at 6.26 p.m.

961. It was moved by Timmermans and seconded by Fish to accept bids and approve on May 11, 2020.

Motion carried 7/0.

Proclamation for Teacher and Staff Appreciation Week Mary 4-8, 2020 and Iowa School Board

Recognition Month

Levis introduced the Teacher & Staff Appreciation Proclamation and Hainstock introduced the School Board Recognition Week Proclamation.

Audience comments on any of the preceding items

There were no audience comments on any of the preceding items.

Correspondence Items

Ø Guiding Principles for elementary principal position.

Ø Parent Letter concerning open enrollment out request.

Ø FAQ on COVI-19 Related Issues: Employment Law, Virtual Learning and School Finance

Move into Exempt Session to Discuss Strategies as Allowed by Iowa Code 20.9

962. It was moved by Williams and seconded by Timmermans to move into exempt session at 6:42 p.m. to discuss negotiation strategies as allowed by Iowa Code 20.9 Motion carried 7/0 on a roll call vote.

By consensus, the board moved from closed session to open session at 7:27 p.m.

Adjournment

Rob Levis adjourned the meeting at 7:27 p.m.

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Rob Levis, President Brenda Barkdoll, Secretary