Government : Minutes of the Regular Meeting Board of Directors V-S Community Schools 11/9/20

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Minutes of the Regular Meeting Board of Directors Vinton-Shellsburg Community Schools

November 9, 2020

Call to Order

President Rob Levis called the regular meeting to order at 7:00 p.m. in the Shellsburg lunchroom.

Roll Call / Pledge of Allegiance

Sue Gates, Kathy Van Steenhuyse, Rob Levis as virtual, Mike Timmermans, Tom Burke, Jake Fish,

Becky Williams, Kyle Koeppen, Superintendent, and Brenda Barkdoll Board Secretary/Treasurer were present.

Board Recognition of Eagle Scout Project

The Board recognized Connor Hicok and thanked him for choosing to support the school district with his choice of Eagle Scout project.

Approval of Minutes of Previous Meetings

1005. It was moved by Gates and seconded by Fish to accept the minutes as presented. Motion carried 7/0.

Audience Comments

One member of the audience had COVID concerns.

Unfinished Business of the Board

Approve Payment for Claims

1006. It was moved by Timmermans and seconded by Gates to accept the consent items as presented. Motion carried 7/0.

Other Unfinished Business

There was no other unfinished business.

Review Board Accomplishments

The Board reflected on the accomplishments of last year.

Adjournment of the Retiring Board

Levis adjourned the retiring board meeting at 7:17 p.m.

Call to Order

President Rob Levis called the regular meeting to order at 7:19 p.m. in the Shellsburg lunchroom.

Roll Call

Sue Gates, Kathy Van Steenhuyse, Rob Levis as virtual, Mike Timmermans, Tom Burke, Jake Fish,

Becky Williams, Kyle Koeppen, Superintendent, and Brenda Barkdoll Board Secretary/Treasurer were present.

Election of Officers: President and Vice-President & administration of the Oath of Office.

1007. Barkdoll took nominations for president. It was moved by Gates and seconded by Van Steenhuyse to nominate

Levis as president. It was moved by Timmermans and seconded by Gates to cease nominations. A unanimous ballet was

cast on his behalf. The oath of office was administered. Levis took nominations for vice president. It was moved by

Gates and seconded by Williams to nominate Van Steenhuyse as vice president. A unanimous ballet was cast on her behalf. Van Steenhuyse took the oath of office.

Appoint Secretary/Treasurer

1008. It was moved by Van Steenhuyse and seconded by Timmermans to appoint Brenda Barkdoll as Board Secretary/Treasurer for the 2020-21 school year. Motion carried 7/0. The oath of office was administered.

Set Day, Time and Adopt Written Rules and Procedures that will be Followed in Conducting Board Meetings.

1009. It was moved by Williams and seconded by Gates to meet on the third Monday of the month using

Robert's Rules of Order and allow the time to be adjusted based on our schedules with summer meetings starting earlier. Motion carried 7/0.

Appoint Legal Counsel

1010. It was moved by Burke and seconded by Fish to have Ahlers and Cooney serve as the school's legal

counsel for the 2020-21 school year. Motion carried 7/0.

Appoint Committee Assignments

The board will review the list of various committee assignments and will finalize and approve at the December

board meeting. Motion carried 7/0.

Appoint Truant Officers, Asbestos Coordinator, Level I and Level II Investigators

1011. It was moved by Gates and seconded by Timmermans to have the principals serve as the truant officers.

Colin Carolus serves as the Asbestos Coordinator, and the Level I and Level II investigators are as recommended.

Motion carried 7/0.

Appoint Official District Depositories

1012. It was moved by Fish and seconded by Burke to name the official financial depositories for the 2020-21

as presented. Motion carried 7/0.

Appoint Official Publication

1013. It was moved by Van Steenhuyse and seconded by Fish to appoint the Vinton Newspapers as the district's official publication. Motion carried 7/0.

Administrator Report

Shelly Petersen shared information on conferences, winter activities, zoom assembly and COVID situations.

Kyle Reeves shared information on Tilford driveway project, conferences, fundraiser, and Halloween activities.

Tony Islas shared information on attendance and virtual academy.

Ryan Davis shared information on conferences, District Safety Plan, reward of Officer Wes giving car rides,

student teacher, and COVID update.

Matt Kingsbury shared information on Veteran's Day, winter activities, professional development,

academic awards, parent/teacher conferences, daily schedules, and COVID update.

Superintendent Reports

Superintendent Koeppen reported on open enrollment applications, Bus Barn project, Connect to Learn, Solar

project, alignment teamwork, School Board Association Convention, calendar, and COVID update.

Board Reports/Requests

The board reshared the legislative priorities heading into the School Board Convention next week.

Gates and Williams shared information from the School Improvement Advisory Committee meeting.

General Business of the Board

Consent Items

1014. It was moved by Gates and seconded by Timmermans to accept the consent items as presented. Motion carried 7/0.

Early Retirement

The board is requesting a survey for more information on eligibility, financial impact and staffing for the next board meeting on Dec. 21st.

Technology Purchase

1015. It was moved by Fish and seconded by Gates to approve the purchase of ipads for kindergarten and 1st grade using GEER funding for the price of $56,100.00. Motion carried 7/0.

School Budget Review Committee Application for Allowable Growth

1016. It was moved by Williams and seconded by Burke to approve the application for allowable growth including additional authority for increasing enrollment for $179,019; increases in the number of

students who are open enrolled and served for more than 5 years in our ELL for $51,600 and $3,101.12 for a total of 233,720.40. Motion carried 7/0.

PPEL/LOST Approvals

1017. It was moved by Van Steenhuyse and seconded by Fish to approve the items recommended by the expanded administrative team for purchase with the PPEL/LOST funds. Motion carried 7/0.

First Reading for Board Policy 300 Series

The board reviewed the policies and will have a second and final reading at the next board meeting.

Proclamation for American Education Week

1018. It was moved by Gates and seconded by Burke to proclaim November 16-20 as American Education Week. Motion carried 7/0.

Audience comments on any of the preceding items

Three members of the audience commented on COVID related concerns about positivity rate, mask wearing, face shields, quarantine guidelines, testing availability in the public, and student activities going on outside of the designated

school day.

Correspondence Items/Reports

Ø Board Policy 204 Code of Ethics

Adjournment

Rob Levis adjourned the meeting at 9:43 p.m.

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Rob Levis, President Brenda Barkdoll, Secretary