Government : Benton County Board of Supervisor Minutes 10/5/21

October 5, 2021

The Benton County Board of Supervisors met in regular session with Supervisors Seeman, Bierschenk, and Primmer present. The meeting was called to order at 9:00 a.m. at the conference room at the Benton County Service Center. Members of the public were provided the zoom access capability to join in during open session and livestream at https://www.youtube.com/bentoncountyiowa. Unless otherwise noted, all actions were approved unanimously. Summarized Resolutions will be available in the Auditor's office and at: www.bentoncountyia.gov ( https://www.youtube.com/bentoncountyiowa)

Bierschenk moved/Primmer seconded: To approve the minutes of September 28, 2021. Motion carried.

Primmer moved/Bierschenk seconded: To approve the Auditor's Quarterly Report ending September 30, 2021. Motion carried.

Mona Krugger Onken presented the only bid received for a vehicle for the Behavioral Specialist position. She had emailed the request out two different times. Bid received as follows:

-Thys Automotive, 2020 Jeep Renegade 4WD -$24,999

Primmer moved/Bierschenk seconded: To approve the Sheriff's Quarterly Report ending September 30, 2021. Motion carried.

Melody Snow, Vinton Unlimited Director came to ask for permission to use the inside of the courthouse so that children can come visit Santa. In the years past, one of the elected officials allows the public access for this event. Seeman agreed someone would be available to do so. Snow also brought up previous discussion regarding the holiday lights for the courthouse and brought a few pictures with ideas of various lighting options and prices. It was agreed this would be a good tradition to get going again, but obtaining the equipment and people to do it properly is the next step.

Primmer moved/Bierschenk seconded: To approve Vinton Unlimited to use the courthouse for Santa to be inside after the lighted holiday parade on Thursday, November 18, 2021. Motion carried.

Primmer moved/Bierschenk seconded: To approve Resolution #21-85, FY 22 Budget Amendment. Motion carried.

RESOLUTION #21-85

BE IT REMEMBERED on this, the 5th day of October, 2021, the Board of Supervisors of Benton County, Iowa, met in session for the purpose of hearing on an amendment to the current operating budget adopted on March 29, 2021. There was a quorum present as required by law. Thereupon, the Board found that the notice of time and place of the hearing had been published. Thereafter, and on said date the amendment was taken up and considered. Thereafter, the Board took up the amendment to the budget for final consideration and determined that said budget be amended as follows:

Expenditures Amendment

Public Safety $ 2,000,000

Physical Health & Social Services $ 43,000

Mental Health $ 125,000

County Environment & Education $ 109,875

Roads & Transportation $ 0

Government Services to Residents $ 10,000

Administration $ 152,745

Non-Program $

Debt Service $ 0

Capital Projects $ 125,000

Operating Transfers Out $ 0

REVENUES Amount

Intergovernmental $ 2,565,620

Licenses & Permits $ 0

Charges for Services $ 0

Use of Money & Property $ 0

Miscellaneous $ 0

General Long Term Debt Proceeds $ 0

Operating Transfers - In $ 0

Proceeds of Fixed Assets $ 0

Dated this 5th day of October, 2021.

_____________________________________

Tracy Seeman, Chairman

_____________________________________

Gary Bierschenk

______________________________________

Rick Primmer

ATTEST:

_____________________________________

Hayley Rippel, Benton County Auditor

Kirsten Nelson, HR Director, provided a wellness update to the Board. October 31st is the deadline to get the online assessment and a health physical done. Nelson explained how the participation percentage and points work, but there are always employees who are reluctant to participate. A reminder was sent in employees most recent payroll stub as a reminder to try and get more participation last minute.

Primmer moved/Bierschenk seconded: To renew the contract with TASC to administer the county employees flex spending account for one year starting on January 1, 2022. Motion carried.

Primmer moved/Bierschenk seconded: To approve and authorize Kirsten Nelson to sign documents on the county's behalf to sign the proposal from Auxiant to administer the partial self-funding claims starting January 1, 2022. Motion carried.

Primmer moved/Bierschenk seconded: To approve Resolution #21-86, Changing the employment status of Steven Fish, to be a full-time security officer effective October 5, 2021 at the hourly rate of $17.91. Motion carried.

Primmer moved/Bierschenk seconded: To approve Resolution #21-87, Amending Resolution #18-14, Wages and Benefits for part-time employees in the Sheriff's Office. Removing the portions pertaining to the training wages. Motion carried.

Primmer moved/Bierschenk seconded: To approve hiring of Ashleigh Trunkhill and Zackary Fisher for part-time correctional officers in the Sheriff's office at a rate of $17.91 an hour effective October 5, 2021. Motion carried.

Primmer moved/Bierschenk seconded: To approve and authorize chairman signature on an engagement letter with D.A. Davidson to serve as the underwriter for Benton County on the proposed offering and issuing of General Obligation Bonds. Motion carried.

Primmer moved/Bierschenk seconded: To approve and authorize Hayley Rippel, County Auditor to sign the engagement letter with Dorsey and Whitney, Bond Counsel for General Obligation Debt. Motion carried.

Bierschenk moved/Primmer seconded: To approve Resolution #21-88, Resolution to set a public hearing date to enter into General Obligation Loan Agreement. Motion carried.

RESOLUTION #21-88

Resolution to fix a date for a public hearing on proposal to enter into a General Obligation Emergency Communications Loan Agreement and to borrow money thereunder in a principal amount not to exceed $8,250,000

WHEREAS, The Board of Supervisors of Benton County, Iowa, proposes to enter into a General Obligation Emergency Communications Loan Agreement and to borrow money thereunder in a principal amount not to exceed $8,250,000 pursuant to the provisions of Sections 331.402 and 331.441 of the Code of Iowa for the purpose of paying the cost, to that extent, of improving and equipping emergency communications systems, and it is necessary to fix a date of meeting of the Board at which it is proposed to take action to enter into the Loan Agreement and to give notice thereof as required by such law;

NOW, THEREFORE, Be it Resolved, by the Board of Supervisors of Benton County, Iowa, as follows:

1) This Board shall meet on the 19th day of October, 2021, at the Benton County Service Center, Vinton, Iowa at 9:30 a.m., at which time and place proceedings will be instituted and action taken for the entering into the Loan Agreement.

2) The County Auditor is hereby directed to give notice of the proposed action on the Loan Agreement setting forth the amount and purpose thereof, the time when and place where the said meeting will be held, by publication at least once not less than 4 nor more than 20 days before the meeting, in a legal newspaper published at least once weekly, and of general circulation in the County.

Signed this 5th day of October, 2021.

____________________________________

Tracy Seeman, Chairman

____________________________________

Gary Bierschenk

____________________________________

Rick Primmer

ATTEST:

_____________________________________

Hayley Rippel, Benton County Auditor

Primmer moved/Bierschenk seconded: To adjourn. Motion carried.

_______________________________

Tracy Seeman, Chairman

ATTEST: _________________________________

Hayley Rippel, Benton County Auditor