Government : City of Shellsburg Minutes 5/02/22

City of Shellsburg Minutes 5-02-22

5-02-2022 a meeting of the Shellsburg City Council was called to order by Mayor Speckner at 6:00pm in the Council Chambers.

Roll call was answered by Thorkildson, Travis, Vogt, and Reeves. Harvey was absent.

Reeves motioned to approve the consent agenda, second by Vogt. All ayes.

The mayor opened the Public Hearing for Ordinance #468, Shellsburg Museum. Thorkildson questioned limited space and if that should be noted in the ordinance. Reeves motioned to close the Public Hearing. Thorkildson second. All ayes.

Thorkildson motioned to approve the first reading of the Ordinance #468, with the revision to what space is actually allocated to the museum be added. A roll call vote was taken. Vogt aye. Reeves aye. Thorkildson aye. Travis aye. Harvey absent.

Josh McDaniel requested no penalty for starting work without a permit due to miscommunication. Clerk to get a check list of requirements, look at updating current permit form amongst others. Council chose to wave the fine due to the circumstances.

Public Forum was Kelsey Fish addressing concerns of no sidewalk in front of Wildcat. Options to be discussed.

Mayor Speckner appointed the latest library board member, Tina Kearns. Welcome! Tiffany Boisen, library board president, gave an update on the search for part time replacements, 1 application has been received. She announced that library director, Julie Kimm has put in her resignation. Travis asked for specifics of why and if questions have been brought to the board. Board asked for more council involvement but feels it became more employee management which is the board's responsibility.

Jill Hidinger did a follow up on Hometown Pride and requested the council to pay half of the fee for ECICOG to be a community coach. Reeves motioned to pay up to and not to exceed $700.00. Vogt second. Thorkildson abstained being a SACG member. Travis aye.

Superintendent Robertson reported that the railroad is supposed to approve the selling of the small piece of property needed to move on with the new bridge.

He requested any leftover budget funds be transferred to new budget for flow meter for Timber Ridge. To be voted on at the next meeting.

Asked about Resolution #05-02-2022D regarding the placement of streetlights in front of Wildcat Clubhouse.

Due to public forum discussion, this Resolution was put on hold until research and discussions can be had.

Superintendent McNeal is working on getting the parks and bathrooms up and running. Pipe that takes water out of park and street needs to be jetted. Prepared ground for new hoop and working in the cemetery. Burned ditches and met with LL Pelling.

Travis motioned to spend and not exceed $3500.00 on the purchase of a mower for the cemetery. Vogt second. Thorkildson aye. Reeves Nay. The cemetery software was tabled until the next meeting to get hard copies of quotes to council for review.

Library reports were reviewed.

Travis commented that the streetlights did not come back to council. Per the city procurement policy purchases under 10K can be the decision of the Mayor and a superintendent. Light pole needed to be replaced as it was hit and will be paid by resident insurance. The second pole was purchased as a spare due to delivery times extended to approximately 6 months.

Vogt motioned to approve the April claims. Reeves second. All ayes.

April claims were as follows:

AAA Pest $31.00

ACCO $601.00

Aeromod $1,325.35

Alliant $5,897.95

Amanda Rhinehart $36.66

Appriver $50.66

Barb Tracey, mileage $61.08

Benton County Solid Waste $943.46

Carrot-Top $136.42

City Laundry $392.64

City of Newhall, league fees $160.00

ECICOG, permit $75.00

IRS $4,472.40

EMC Insurance $23,710.00

Fox Strand, aeration engineering $7,800.50

G&H, sludge press repair $625.70

Gordon Flesch, city hall copier $118.61

Hawkeye Fire & Safety, annual certificate $9.45

IAMU, quarterly safety training $564.59

IPERS $2,703.47

Jim Hidinger, Weebly site plan $154.08

John Deere, sidewalk salt & supplies $64.89

Johnson County Refuse $ 6,993.00

Katie Steele, rec dept concessions $1,830.11

Keystone Labs $502.25; Konica Minolta $70.43

Konica Minolta $51.00

LL Pelling, cold patch $232.80

Lynch Dallas $1,093.50

Menards, park maintenance $37.92

No Flow In Flow $84.00

Oak Grove Church, worked concessions $750.00

Ollinger Garage Doors $101.00

Origin Design $12,378.00

Palo Savings Bank $1,510.26

Quill $29.99; REC $334.27

Roy's $7.29

Schimberg, main extension repair $266.42

Scott Survey, survey parcel A railroad $650.00

Shellsburg Quick Stop $195.96

Simple Sky $48.00

Son's of the Legion, fireworks donation $250.00

Speckner Insurance, cyber and bond $1,850.00

State Hygienic Lab $13.50

Treasurer State of Iowa $619.00

Storey Kenworthy $330.00

Terry-Durin, street lights $5,850.00

UMB Bank, bond payments and interest $174,085.00

USA Blue Book $106.86

USA Communications $141.00

USPS $141.20

Vinton Newspaper $265.95

Vinton Parks & Rec, Big Day dunk tank $50.00

Wellmark $3,442.86

Welter Storage, library 2 chairs $498.00

Tim Estling $635.26

Julie Kimm $1,655.50

Scott McNeal $4,296.00

Rick Robertson $5,384.18

Taylor Shipley $542.50

Barb Tracey $4,673.38

Thorkildson motioned to approve Resolution #05-02-2022, apartment garbage write-off. Vogt second. All ayes.

Travis motioned to approve Resolution #05-02-2022A, apartment garbage write-off. Thorkildson second. All ayes.

Vogt motioned to approve Resolution #05-02-2022B, apartment garbage write-off. Travis second. All ayes.

Vogt motioned to approve Resolution #05-02-2022C, write-off sewer on large water leak. Thorkildson second. All ayes.

Auditor's updated final report was reviewed. Conflict of Interest on insurance was taken out after receiving supporting documentation.

Thorkildson motioned to approve Resolution #05-02-2022E, for contract with Origin Design for bridge inspections. Vogt second. All ayes.

Resident complaint was discussed. Once weather improves it will be graded and seeded.

Resumes were reviewed and 3 candidates were selected for interviews. Vogt, Travis, and Mayor Speckner will interview and bring back to council.

Vogt motioned to adjourn, second by Reeves. All ayes.