Government : Board of Supervisor Minutes 4/19/11

April 19, 2011

The Benton County Board of Supervisors met in regular adjourned session with Supervisors Buch, Vermedahl, and Sanders present. Chairman Buch called the meeting to order at 9:00 a.m.

Moved by Vermedahl, seconded by Sanders, to approve the minutes of April 12, 2011. All members voting aye thereon. Motion carried.

Moved by Sanders, seconded by Vermedahl, to authorize the engineer to advertise for part-time clerical in secondary roads. All members voting aye thereon. Motion carried. The board instructed the engineer that the pay scale should be in the $10.00 per hour range for said position.

The engineer reported that an incident with recycling was recently occurred where needles were placed inside a tin can and then placed in the recycling trailer. The engineer stated that this was an issue when sorting recyclables. The engineer also reported that he may have to move the recycling trailers from their current location in Vinton. Supervisor Vermedahl stated that the trailers should be placed where they could be accessed outside of normal working hours.

Moved by Sanders, seconded by Vermedahl, to approve the hire of the following part-time jailers in the sheriff’s department, effective April 23, 2011, at a training wage of $11.57 per hour: Amy S. Benson, Jeffrey B. Elliff, Joseph A. Wehage, and Jon Smith. All members voting aye thereon. Motion carried.

Moved by Vermedahl, seconded by Sanders, to acknowledge the receipt of the annual manure management plan filed by Derek Vopelak for the facility located at 5641 14th Avenue, Garrison, Iowa. All members voting aye thereon. Motion carried.

Moved by Vermedahl, seconded by Sanders, to direct the chair to sign the Notice of Rate Approval for Cedar Valley Ranch relative to the CRIS agreement. All members voting aye thereon. Motion carried.

The auditor reported that she spoke with EideBailly, the consultant for the CRIS organization regarding the establishment of a provider rate. EideBailly told the auditor that the daily rate provided through their company was to be used as a tool in negotiating the rates and that other factors should be considered as well.

Moved by Sanders, seconded by Vermedahl, to enter into a contract with Affordable Hazards to remove asbestos in the county-owned building at 114 East 4th Street, Vinton, at a cost of $1,057.00. All members voting aye thereon. Motion carried.

The auditor spoke to the board about the recent testing for mold at the same facility. MB Environmental conducted air tests and the results showed no mold hazards. The auditor further explained that MB Environmental will be submitting a written report on the findings and would be recommending that the glass block windows on the north side of the building be replaced as they are allowing moisture into the facility.

Moved by Sanders, seconded by Vermedahl, to appoint Brenda Sutton, Rosemary Schwartz, and Dave Vermedahl to the 2010 Benton County Redistricting Commission. All members voting aye thereon. Motion carried.

Moved by Sanders, seconded by Vermedahl, to approve payment of a claim to the Iowa Law Enforcement Academy submitted by the conservation department in the amount of $431.00. All members voting aye thereon. Motion carried.

The auditor spoke to the board about a request from Tim Shafar to use the courthouse lawn to have a food stand during lunch hours. Shafar did not appear before the board and therefore no action was taken; however the board indicated that they would not be supportive of allowing food vendors on the courthouse lawn unless it was in association with a community event.

The auditor spoke to the board about the disposition of the Bruce Township hall. Moved by Vermedahl, seconded by Sanders, to proceed with the necessary steps to dispose of the hall as well as the temporary communications building. All members voting aye thereon. Motion carried.

Todd McNall of Design Dynamics and Jerry Petermeier met with the board regarding the construction status of the law enforcement center. McNall reviewed several change orders and requests for other change orders. Moved by Sanders, seconded by Vermedahl, to approve Change Order (CO) #14 and #15 containing the following change order requests (COR):

CO #14:

COR #21A – EOC (Emergency Operations Center) roof receptacles – add $1,507.00

COR #42 – EOC power doors 302 & 307 – add $709.83

COR #44 – EOC Fire alarm doors 302 & 307 – add $1,114.81

Total for CO #14 – add $3,331.69

CO #15:

COR #34 – Fire Alarm monitoring for courthouse – add $46,518.73

COR #25 – relocate DVR – add $901.26

Total for CO #15 - $47,419.99

It is understood that no time extensions are granted to the completion date for the project. All members voting aye thereon. Motion carried.

Moved by Sanders, seconded by Vermedahl, to approve the following change order requests (COR), contingent upon approval from FEMA:

COR #36 – ACM panels – + $1,187.75

COR #37 – FEC cabinet - + 72.22

COR #38(3) – add station – 201 - + $8,675.26

COR #39 – card reader door 121A - +2,645.96

COR #40 (1) – Furr out 206 - +996.87

COR #40 (2) – GWB corridor 237 - +$1,322.44

COR #41 – power for mech. Controls - +$1,777.16

COR #42 – power doors 302, 307 (EOC) - + $709.83

COR #43 – North and South paving - +$31,643.50

COR #44 – Door 117 Fire alarm connect. - +557.40

It is understood that no time extensions are granted to the completion date for the project. The scheduled possession date by the county is May 29, 2011. All members voting aye thereon. Motion carried.

Moved by Vermedahl, seconded by Sanders, to adjourn. All members voting aye thereon. Motion carried.

__________________________________

Ronald R. Buch, Chairman

ATTEST: ___________________________________

Jill Marlow, Benton County Auditor