Government : VSCSD Board Meeting Minutes 12/18/23

General Business of the Board
1. Consent Items
a. Agenda & Minutes - Approved
b. Financials & Claims - Approved
c. Contracts - Approvedc. Special Education Agreements with the following School Districts for student services:

• Independence CSD
• Cedar Rapids CSD
• Washington CSD
• Center Point-Urbana CSD
• Union CSD
• Clayton Ridge CSD
• Grant Wood AEA

ITS Phone System Quote in the amount of $31,288.00. The current phone system license expires in May 2024. - Approved Yes, this means will be be receiving new phones in all classrooms and workspaces by year's end. This new digital phone process will provide the same services we currently have but at a one time price, rather than a yearly price like we have been paying. I would personally like to thank Mr. Farmer for his leg work to make this happen, along with ITS who is our contracted IT partner to continue to support the district in finding new solutions to our needs!
d. Personnel - Approved
e. Open Enrollment Requests - Approved
f. Early Graduation - Approvedf. June McElwee seeks approval to graduate in December 2023, as she has met the HSAP requirements.

Amanda Ritter and Morgan Lesley seek to graduate at semester. Mr. Kingsbury has confirmed they are on track to successfully complete all requirements.
g. Overnight Travel Request - Approvedg. Mr. Upmeyer requests permission to take two students to the Iowa High School Speech Association's State Debate Tournament at the DMACC campus in Ankeny on Jan 5 & 6. Our topic is : Resolved: The United States federal government should repeal Section 230 of the Communications Decency Act.They would leave at 9 am and be back around 3 pm on Saturday. Mr. Upmeyer will be going as both a coach and judge.
h. Disposal - Approvedh. Mr. Davis is recommending the disposal of Shellsburg old gym equipment that is either old and not useful or there is not enough for a class.
2. Recommendation for Architect to Join Pre-Referendum Team - The facilities committee recommended the board negotiate with OPN architects out of Cedar Rapids to join the Bond Referendum Planning Team.
3. Fall Policy Updates - Second Reading - Approved3.IASB Sample Policy Updates
401.01 - Equal Employment Opportunity
HF 672 made changes to the frequency of repeat background checks for certain types of employees. Licensed employees working for at least 10 years and who possess at least a master's degree no longer have to engage in continuing education for license renewal. However, these employees must undergo a background check every five years.

503.01 - Student Conduct
HF 604 required the DE to develop a sample policy for students who commit threats of violence, violence, or assaults. Some of the language in IASB's student conduct policy was adopted into the DE's policy. To avoid overlap of language, IASB has removed some language from our sample policy on student conduct. It is worth noting that some overlapping language remains in the student conduct policy as this language pertains to all student conduct, and is not limited to threats of violence, violence, or assault.

503.01R1 - Student Suspension
See the explanation for 503.01 above.

503.02 - Expulsion
See the description for 503.01 above.

New! 503.08R1 - Student Threats of Violence and Incidents of Violence Regulation
This supplemental regulation is designed to be adapted by districts in addition to the DE's model policy on student threats of violence, violence, and assault. This regulation must be adapted in collaboration with district teachers and administrators, as required by HF 604. Districts should convene a group of stakeholders to develop a common definition for the listed terms and adapt parameters to better implement the requirements of the DE's model policy.

605.3R1 - Reconsideration of Instructional and Library Materials Regulation
The number of reconsideration committee members was updated to reflect the correct number of members after the student members were previously removed from this regulation in accordance with legislative changes.

701.05R1 - Financial Metrics
One sentence was added to this regulation to clarify the obligation of the district in forecasting the district's financial outlook.
PAYROLLThe next payroll will be Thursday, December 28 (over break).

FACILITIES