Government : Benton County Board of Supervisor Minutes 6/25/24

June 25, 2024

The Benton County Board of Supervisors met in regular session with Supervisors Primmer, Bierschenk and Seeman present. Supervisor Primmer called the meeting to order at 9:00 a.m. at the Benton County Service Center. Members of the public are invited to join in during open session or watch the livestream at https://www.youtube.com/bentoncountyiowa. Summarized Resolutions will be available in the Auditor's office and at: www.bentoncountyia.gov

Bierschenk moved/Seeman seconded: To approve the agenda. All members voting aye thereon. Motion carried.

Seeman moved/Bierschenk seconded: To approve the minutes of June 18, 2024. Primmer, Seeman and Bierschenk voting aye thereon. Motion carried.

Bierschenk moved/Seeman seconded: To approve Payroll checks numbered 143265 through 143330, ACH Deposits 57368 through 57532, vendor checks 250270 through 250276 and claims numbered 250277 through 250454. Primmer, Seeman and Bierschenk voting aye thereon. Motion carried.

Seeman moved/Bierschenk seconded: To approve ARPA Tribal Claim for Iowa Natural Heritage Foundation in the amount of $6,500 for conservation's Wildcat project. Primmer, Seeman and Bierschenk all voted aye. Motion carried.

Bierschenk moved/Seeman seconded: To approve farm exemption application for Karen Fountain in a part of the SE ¼ SW ¼ of Section 6-84-10. Voting aye were: Primmer, Seeman and Bierschenk. Motion carried.

Seeman moved/Bierschenk seconded: To approve Class C Retail Alcohol License for Beyonder Resort at Lazy Acres LLC. Effective May 31, 2024 through May 30, 2025. All members voting aye thereon. Motion carried.

Barb Greenlee asked that the board approve an additional 5 days of vacation pay for her effective July 1, 2024. It was her understanding that there have been recent new hires who are getting more than the capped 4 weeks that pertains to employees who have been here 17 years or more. The Board thought it was a good idea to handle everyone at the same time, so no action was taken and they will wait until the revision to that part of the handbook is brought back to the Board by July 16, 2024.

Bierschenk moved/Seeman seconded: To re-appoint Michael Silhanek and Jeffory Holmes to the Veterans Affairs Commission with a term ending June 30, 2027. All members voting aye thereon. Motion carried.

Seeman moved/Bierschenk seconded: To approve and acknowledge Eide Bailey's FY24 arrangement for the audit and statements. All members voting aye thereon. Motion carried.

Seeman moved/Bierschenk seconded: Approve Resolution #24-60, County Official Bank Depository Limits. Primmer, Seeman and Bierschenk voted aye thereon. Motion carried.

Seeman moved/Bierschenk seconded: To approve Bank Depositories amounts for FY 25. All members voting aye. Motion carried.

Seeman moved/Primmer seconded: To approve Resolution #24-63, Amending Service Areas 0, 1 and 8 in the FY 24 Budget. Primmer, Seeman and Bierschenk voting aye thereon. Motion carried.

Seeman moved/Bierschenk seconded: To approve Resolution #24-64, FY 24 Certification of Deputies and Assistants Salaries pursuant to Iowa Code 331.904. Primmer, Seeman and Bierschenk voting aye thereon. Motion carried.

Primmer moved/Seeman seconded: To acknowledge resignation of Ann Stephens in the Treasurer's office effective July 5, 2024. Motion carried.

Hayley Rippel, County Auditor provided the quote they obtained from Tyler Technologies software in March for the add on piece for paperless time sheets called Executive Time and Attendance that expires on June 30. The upfront fee is $15,870 for the conversion and implementation and after that, just like any software it will have an annual licensing fee of $14,505.

Seeman moved/Bierschenk seconded: To table action on approving quote for the Tyler Technologies software

(Exec Time and Attendance) Payroll add-on. This will be addressed at a meeting Friday, June 28, 2024 at 10:00 a.m. All members voting aye thereon. Motion carried.

Sue Wilber. HR director reported on the handbook revisions and the sub committee's recommendation to make changes to section 2.7 regarding mileage and expense reimbursement. The various mileage rates and meal reimbursements along with the possibility of a pooled car was also discussed.

Seeman moved/Bierschenk seconded: To approve the handbook modification to section 2.7, Mileage and Expense Reimbursements. All members voting aye thereon. Motion carried.

Tracy Seeman reported on his landfill committee meeting he attended. Supervisor Primmer added he was recently there and noted how fast that new cell is filling up. Primmer attended the Heartland Insurance zoom meeting last week to discuss insurance renewal amounts that go into effect July 1st. Supervisor Bierschenk reported he has a committee meeting Thursday to attend.

Russ Glime, Historic Preservation brought up office space and being allowed use of the Conference room. This will also be placed on a future agenda.

Seeman moved/Bierschenk seconded: To Adjourn at 10:50 a.m. Primmer, Seeman and Bierschenk voting aye. Motion carried.

_____________________________

Richard Primmer, Chairman

ATTEST: _________________________________

Hayley Rippel, Benton County Auditor