Government : BOARD OF SUPERVISORS MEETING Minutes 9/13/11

September 13, 2011

The Benton County Board of Supervisors met in regular adjourned session with Supervisors Buch, Vermedahl, and Sanders present. Chairman Buch called the meeting to order at 9:00 a.m.

Moved by Vermedahl, seconded by Sanders, to approve checks numbered 131022 through 131460 and ACH deposits numbered 12064 through 12298, for payment. All members voting aye thereon. Motion carried.

Moved by Sanders, seconded by Vermedahl, to set October 11, 2011, at 9:15 a.m., as the time and date for a public hearing on a land use change requested by Dusty and McShane in a Part of the E1/2 of the SE1/4 of the NW ¼ of 3-85-9. All members voting aye thereon. Motion carried.

Rick Bramow reported that the repair work on the Department of Human Services cannot get started until next spring due to contractor schedules.

Moved by Sanders, seconded by Vermedahl, to approve the minutes of September 6, 2011 and September 12, 2011. All members voting aye thereon. Motion carried.

No action was taken on the Ameristar contract as it has not been received yet.

Jerry Petermeier updated the board on the parking lot for the law enforcement center. Petermeier is waiting for quotes on running conduit for the card readers. The card readers are a part of the law enforcement center, which needs to be completed by September 30, 2011. Petermeier stated that he is having difficulty finding someone to even bid the work. The board authorized Petermeier to rent the equipment and install the conduit with county labor, if necessary.

Petermeier updated that board on the repairs for storm-related damage at the Cedar Valley Ranch. An inspection of the damaged building (to be demolished) had a small amount of asbestos. Petermeier has contacted a company about removing the material and once completed the facility will be demolished.

Todd McNall of Design Dynamics spoke with the Board about early release of partial retainage with Kleiman Construction. McNall stated that the contractor has notified all known subcontractors but has not received releases from several subcontractors yet. Those subcontractors are awaiting final payment which will be made from the early release in retainage. The auditor questioned if there was an affidavit from the contractor stating that all known subcontractors and subcontractors had been notified of the intent to request early retainage. McNall stated that he had a copy and would forward it to the county. McNall recommended that the release of early retainage be approved with approximately $60,000 being retained by the county. McNall stated that all work had been completed. The Board took no action.

Moved by Sanders, seconded by Vermedahl, to authorize the chair to sign the Notice of Substantial Completion with Kleiman Construction for the construction of the law enforcement center, effective June 8, 2011. All members voting aye thereon. Motion carried.

Mike Hart, Gary Hughes, and John Ferring, met with the Board to request that the county sponsor a Community Development Block Grant for rural water to be delivered to Timber Ridge Trailer Court located south of Shellsburg. The county had agreed to sponsor a grant last year; however the grant was not awarded. The project has been changed from the proposal last year by stating that the area would be served by rural water instead of its own water system. Gary Hughes of East Central Iowa Council of Governments advised that a public hearing would need to be held on October 25, 2011, with publication by October 11, 2011 (or sooner). Hughes stated that much of the original application would be duplicated in this application. Moved by Sanders, seconded by Vermedahl, to enter into a service agreement with East Central Iowa Council of Governments for the preparation of an application for a Community Development Block Grant for connecting Timber Ridge Trailer Court to rural water. All members voting aye thereon. Motion carried.

Will Heber spoke to the board about the possible acquisition of property. The conservation board has been given the first right of refusal on property located near a county park and would like to pursue the option to purchase. The conservation board voted to make an offer for the property, with the county assuming any septic system responsibility. Moved by Sanders, seconded by Vermedahl, to support the purchase of the property and if necessary take action to transfer spending authority or amending the budget to necessitate the purchase of said property. The board is not committing other funds for other projects at this time. All members voting aye thereon. Motion carried.

Mark Kelty, representative of the secondary road’s union (PPME), presented the union’s labor proposal for 2012/2013.

Moved by Vermedahl, seconded by Sanders, to approve a utility permit requested by Poweshiek Water to place utility lines in the county’s right-of-way in Iowa Township along 75th Street. All members voting aye thereon. Motion carried.

The engineer reported that balance in the landfill account at the Blairstown bank on August 31, 2011, was $11,913.29 with a payment transferred to the county in August of $42,500.00.

The engineer presented quotes received for a one-ton pickup as follows:

Thys Motor Co. – Dodge Ram 3500 ST crew cab 172” wheel base - $24,540

Junge Center Point – ford F350 XL crew cab 176” wheel base - $24,992

Ervin Motor Co. – GMC Sierra 3500 HD crew cab 167” wheel base - $26,932

Junge Center Point – Dodge Ram 3500 ST crew cab 172” wheel base - $24,148

Schallau Motor Co – Ford F350 XL crew cab - $30,000

No quotes were received from John Grieder Motors, Inc. of Belle Plaine , Thys Motor Co. of Blairstown, and Grovert Chevrolet-GM of Newhall.

Moved by Sanders, seconded by Vermedahl, to purchase one vehicle from Junge Center Point from Center Point at a cost of $24,148.00. All members voting aye thereon. Motion carried.

The engineer presented quotes received for a half- ton four-wheel drive pickup with regular cab as follows:

Thys Motor Co. – Dodge Ram 1500 SLT 4WD regular cab - $23,449

Junge Center Point – Ford F150 XL 4WD regular cab - $21,968

Ervin Motor Co. – GMC Sierra 1500 SLE 4WD regular cab - $25,288

Junge Center Point – Dodge Ram 1500 ST regular cab - $20,545

Schallau Motor Co – Ford F150 XL 4WD regular cab - $27,600

No quotes were received from John Grieder Motors, Inc. of Belle Plaine , Thys Motor Co. of Blairstown, and Grovert Chevrolet-GM of Newhall.

Moved by Vermedahl, seconded by Sanders, to purchase a Dodge Ram from Thys Motor Co. as the vehicle meets the required specifications whereas the vehicle from Junge Center Point did not. All members voting aye thereon. Motion carried.

Moved by Sanders, seconded by Vermedahl, to enter into closed session pursuant to Iowa Code 21.5(1)c. All members voting aye thereon. Motion carried at 11:40 a.m.

Moved by Sanders, seconded by Vermedahl, to return to open session and direct the county attorney to draft a document pursuant to discussion. All members voting aye thereon. Motion carried at 12:25 p.m.

Moved by Sanders, seconded by Vermedahl, to direct the county attorney to draft a document pursuant to the discussion of the closed session. All members voting aye thereon. Motion carried.

Moved by Sanders, seconded by Vermedahl, to adjourn. All members voting aye thereon. Motion carried.

__________________________________

Ronald R. Buch, Chairman

ATTEST: ___________________________________

Jill Marlow, Benton County Auditor