Government : Benton County Board of Supervisor Minutes Dec. 18, 2012

The Benton County Board of Supervisors met in regular adjourned session with Supervisors Vermedahl, Buch and Sanders present. Chairman Vermedahl called the meeting to order at 8:50 a.m.

Moved by Sanders, seconded by Buch, to authorize the chair to sign the contract and contractor’s bond with Taylor Construction, Inc. for the box culverts on V37. All members voting aye thereon. Motion carried.

The engineer spoke with the board about condemnation proceedings for the Atkins Intersection Project. The project letting that was scheduled for today had to be postponed until February as it is waiting on the condemnation proceedings. The $500,000 grant for the project is still secure according to the Department Transportation but condemnation must be started by the first of January 2013. The engineer stated that the county attorney contacted him yesterday and advised that he would have the necessary filings completed by December 21, 2012.

Andy Lent, Vinton City Coordinator, met with the Board, to request approval to extend the time period for the use of incremental property tax revenue for public improvements in the West Consolidated Urban Renewal Area. Moved by Buch, seconded by Sanders, to adopt Resolution #12-64, APPROVING THE USE BY THE CITYOF VINTON OF INCREMENTAL PROPERTY TAX REVENUES PRODUCED WITHIN THE URBAN RENEWAL AREA. Voting aye were Vermedahl, Sanders, and Buch. Nays none. Motion carried.

Moved by Buch, seconded by Sanders, to approve the minutes of December 11, 2012. All members voting aye thereon. Motion carried.

Moved by Buch, seconded by Sanders, to approve 37.5 hours of vacation carry-over for Emily Nydle, said carry-over to be used no later than April 30, 2013. All members voting aye thereon. Motion carried.

Moved by Sanders, seconded by Buch, to approve the following vacation carry-over requests:

Justin Birker – 12 hours to be used no later than May 1, 2013

Barbara Greenlee – 37.5 hours to be used no later than January 1, 2013.

All members voting aye thereon. Motion carried.

Moved by Sanders, seconded by Buch, to acknowledge the receipt of the annual manure management plan filed by Daren Rinderknecht for the facility located at 2385 70th Street, Van Horne, Iowa. All members voting aye thereon. Motion carried.

The time of 9:15 a.m. having arrived, and this being the time and date set for a public hearing on a land use change requested by Ron Boyer, the board took up the matter for consideration. Marc Greenlee presented that technical review in accordance with the Benton County Agricultural Land Use Preservation Ordinance. The request is to change the classification to a commercial use. Greenlee reported that the proposed use is a disc golf course. The applicant is will construct a building on the site. No septic or water is being planned at this time. The access is pre-existing with no improvements needed to comply with county regulations. Parts of the area are located within the flood plain but only cement pads and poles would be located in the affected areas. Moved by Buch, seconded by Sanders, to approve the request for a land use change from agricultural to non-agricultural on approximately five acres for the purpose of a disc golf course on a parcel generally described as being a Part of the SW1/4 of the NW1/4 and a Part of the NW1/4 of the SW1/4 of 10-84-9. All members voting aye thereon. Motion carried

The time of 9:30 o’clock a.m. having arrived, the Board of Supervisors of Benton County, Iowa, met for the purpose of conducting a public hearing on a proposed urban renewal plan amendment.

The Chairperson presided and the roll being called the following members of the Board were present and absent:

Present: Vermedahl, Sanders, and Buch

Absent: None

The Board investigated and found that notice of the intention of the Board of Supervisors to conduct a public hearing on an amendment to the urban renewal plan for the Benton County Frontier Urban Renewal Area had been published according to law and as directed by the Board and that this is the time and place at which the Board shall receive oral or written objections from any resident or property owner of the County. All written objections, statements, and evidence heretofore filed were reported to the Board, and all oral objections, statements, and all other exhibits presented were considered.

There were no oral objections or statements, or written objections or statements filed and/or received.

There being no further objections, comments, or evidence offered, the Chairperson announced the hearing closed.

Supervisor Sanders moved the adoption of a resolution entitled “A resolution to approve 2012 urban renewal plan amendment for the Benton County Frontier Urban Renewal Area”, seconded by Supervisor Buch. After due consideration, the Chairperson put the question on the motion and the roll being called, the following named Supervisors voted:

Ayes: Vermedahl, Sanders, and Buch

Nays: None.

Whereupon, the Chairperson declared the resolution duly adopted and signed approval thereto.

The auditor presented the request from Cedar Valley Ranch to set the FY14 rates for services. The auditor explained that the issue is the mental health regionalization and the uncertainty as to whether the services will be included and provided effective July 1, 2013. The state has failed to provide detailed rules and guidance with the state-mandated regionalization. Moved by Sanders, seconded by Buch, to approve the Provider/Program Participation Agreement and rates for FY14, with the stipulation that Benton County is not committed to entering into any future provider contracts for services with Cedar Valley Ranch. The agreement also provides that Benton County may reserve a client’s bed when the client is absent for hospitalization or for the purpose of visit or vacation. The rates are as follows:

Adult Day Care - $15.00 hour

Residential Care Facility - $79.70 per day

Respite - $79.70 per day

Transportation - $50.5 cents per mile and $15.00 per hour

All members voting aye thereon. Motion carried.

Brian Harthoon of Foth Infrastructure and Environment, LLC, reviewed the feasibility study of the landfill and its future operations with the board and the new supervisor –elects. Harthoon reviewed the different options and their projected costs for disposal of solid waste in Benton County. Harthoon recommended that the county enter into new agreements with the cities on solid waste disposal and to re-activate the Solid Waste Commission. Harthoon recommended that the county retain a per capita rate regardless of the direction for solid waste disposal in Benton County.

Moved by Buch, seconded by Sanders, to set the per-capita rate for FY14 at $32.00 for cities and $36.50 for rural. All members voting aye thereon. Motion carried.

Moved by Sanders, seconded by Buch, to adjourn. All members voting aye thereon. Motion carried.

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David H. Vermedahl, Chairman

ATTEST: ___________________________________

Jill Marlow, Benton County Auditor