Government : Benton County Board of Supervisors Meeting Minutes, June 18

June 18, 2013

The Benton County Board of Supervisors met in regular adjourned session with Supervisors Sanders, Frese and Hertle present. The meeting was called to order at 9:00 a.m.

Moved by Frese, seconded by Hertle, to approve the minutes of June 11, 2013. All members voting aye thereon. Motion carried.

Moved by Frese, seconded by Hertle, to adopt Resolution #13-46, CERTIFICATION OF DEPUTY SALARIES FOR FY14. Voting aye were Sanders, Frese, Hertle. Nays none. Motion carried.

Moved by Frese, seconded by Hertle, to set the FY14 wage for reserve sheriff’s deputies at $19.81 per hour. All members voting aye thereon. Motion carried.

Moved by Hertle, seconded by Frese, to adopt Resolution #13-47, TERMINATING MEMBERSHIP IN NORTH IOWA JUVENILE DETENTION SERVICES. Voting aye were Sanders, Frese, and Hertle. Nays none. Motion carried.

Moved by Frese, seconded by Hertle, to approve payment to Deery Brothers Chevrolet in the amount of $17,599.00 for a patrol car. All members voting aye thereon. Motion carried.

Moved by Hertle, seconded by Frese, to adopt Resolution #13-48, HIRE OF PART-TIME EMPLOYEE IN THE RECORDER’S OFFICE. Voting aye were Sanders, Frese, and Hertle. Nays none. Motion carried.

Moved by Frese, seconded by Hertle, to approve the Decategorization claims for April 2013 and May 2013 in the amount of $2,716.00 each. All members voting aye thereon. Motion carried.

Moved by Hertle, seconded by Frese, to enter into contracts for Decategorization services beginning July 1, 2013: a contract between Benton County and Tammy Wetjen-Kestersen for decategorization services for the period July 1, 2013 through June 30, 2014; a contract between Benton County and the Department of Human Services setting for the Benton County as the fiscal agent for decategorization funds. All members voting aye thereon. Motion carried.

Moved by Hertle, seconded by Frese, to enter into and authorize the chair to sign the Transit Purchase of Service Contract between Benton County and East Central Iowa Council of Governments for FY14. All members voting aye thereon. Motion carried.

Moved by Frese, seconded by Hertle, to approve and authorize the chair to sign the Certification of Cost Allocation Plan for FY12 prepared by Cost Advisory Services, Inc. All members voting aye thereon. Motion carried.

Moved by Frese, seconded by Hertle, to rescind the action of May 7, 2013, purchasing .10 acre permanent easement in 36-85-9, in the amount of $1,145.76 (including damages for trees) from Mary Young. All members voting aye thereon. Motion carried.

Moved by Frese, seconded by Hertle, to pay damages in the amount of $800.00 to Mary Young relative to the Oak Grove Road project, and further to accept a donation of one-tenth of an acre for road right-of-way easement. All members voting aye thereon. Motion carried.

Moved by Hertle, seconded by Frese, to purchase .34 acre in 24-85-9 from David Wilhelmi for road right-of way in the amount of $3,300.00. All members voting aye thereon. Motion carried.

Moved by Hertle, seconded by Frese, to approve and enter into Amendment #1 to the Right of Way Services Agreement between Benton County and Clapsaddle-Garber Associates, Inc., said amended agreement totals $39,885 and is for services in purchasing road right-of-way for the Oak Grove Road Project. All members voting aye thereon. Motion carried. The amendment is due to additional parcels being negotiated than originally agreed upon.

Moved by Frese, seconded by Hertle, to adopt Resolution #13-49, TRANSFER OF FUNDS. Voting aye were Sanders, Frese, and Hertle. Nays none. Motion carried.

The Board discussed the draft of a 28E Agreement for the re-creation of a Sanitary Disposal Commission and related landfill issues. The auditor reviewed various questions on specific points within the document. The county attorney responded to concerns within the agreement and provided clarification.

Moved by Frese, seconded by Hertle, to recess. All members voting aye thereon. Motion carried at 11:45 a.m.

The board reconvened at 7:00 p.m. at the Newhall Park Pavilion. The purpose of the meeting was to discuss with cities regarding re-creating a sanitary landfill commission and the governance of the Benton County landfill. There were approximately fifteen persons present. Jennifer Fencl, East Central Iowa Council of Governments, briefly provided a history of the actions leading to the meeting. City representatives were concerned with the large per-capita increase established by the Board of Supervisors earlier in the year. Discussion included whether to create a commission that would have 100% governance of the sanitary disposal facility or leave control with the board of supervisors with a commission with advisory status. Supervisor Hertle questioned if a board supervisor should hold a position on the commission citing a potential conflict of interest. The county attorney advised that no conflict would exist and that is was in the county’s best interest to have a supervisor on the commission. Supervisors Frese and Hertle stated that they believed the county should maintain control of the landfill with the commission serving as an advisory board. Discussion included creating hybrid governance with the county maintaining day-to-day oversight and the commission determining per capita rates. Supervisor Sanders was supportive of a hybrid structure. Fencl advised that most sanitary disposal facilities in her region were operated and governed by a commission. No action was taken by the board.

Moved by Frese, seconded by Hertle, to adjourn. All members voting aye thereon. Motion carried.

______________________________________

Jason Sanders, Chairman

ATTEST: _____________________________________

Jill Marlow, Benton County Auditor