June 25, 2013
The Benton County Board of Supervisors met in regular adjourned session with Supervisors Sanders, Frese and Hertle present. The meeting was called to order at 9:00 a.m.
Moved by Hertle, seconded by Frese, to approve the minutes of June 18, 2013. All members voting aye thereon. Motion carried.
Moved by Frese, seconded by Hertle, to adopt Resolution #13-51, AMENDING FY13 BUDGET WITHIN SERVICE AREA. Voting aye were Sanders, Frese, and Hertle. Nays none. Motion carried.
Moved by Frese, seconded by Hertle, to approve vendor checks numbered 205694 through 205932, payroll checks numbered 136933 through 136957, and ACH deposits numbered 17654 through 17779, for payment. All members voting aye thereon. Motion carried.
Kristina Kraemer met with the board to provide an overview of the East Central Iowa Council of Governments Revolving Loan Fund (RLF). Kraemer serves on the board of the RLF as an appointee of BentonCounty. Kramer explained that the program was established to assist new and existing businesses within a six-county region consisting of Benton, Iowa, Johnson, Jones, Linn and Washington counties. Kraemer stated that the RLF provides gap financing by providing loans up to $250,000 to new or existing businesses. The loan must be for creating or retaining jobs and support or enhance the regional economy. Kraemer wanted the supervisors to be aware of the program and asked that they relay information to interested persons.
Moved by Frese, seconded by Hertle, to approve the amendment to the service provider contract with CovenantMedicalCenterto provide for a 3% increase in rates for in-patient stays. Said rates are set at $655.00 per day for inpatient and $243.00 per day for extended inpatient stays and are effective in FY14. All members voting aye thereon. Motion carried.
Judy Funk of Heartland Insurance Risk Pool met with the board to discuss the county’s insurance renewal. Funk explained the how the premiums for FY14 were calculated as well as the county’s current insurance coverage. Funk gave an overview of the Heartland Insurance Risk Pool and its governance. Moved by Hertle, seconded by Frese, to enter into and authorize the chair to sign the Client Authorization to Bind Coverage and the Client Confirmation of Schedules and Exposures with Heartland Insurance Risk Pool for insurance coverage for July 1, 2013through June 30, 2014. All members voting aye thereon. Motion carried.
Moved by Frese, seconded by Hertle, to change the classification of the following reserve officers to part-time officers. The change coincides with a language change of the IowaLawEnforcementAcademyand reflects a more appropriate status. The following are currently full-time certified peace officers with other entities or departments and work for the BentonCountysheriff’s department in a part-time status:
Larry Feaker
Devin Rinderknecht
Jeffery Harnish
Scott Bahmann
Further, the following are to be classified as paid part-time reserve officers:
Gary Benson
Russell Glime
Dick Stallman
Clint Sandberg
Currently, there are no yearly paid reserve deputies due to the county’s policy that employees who have not worked in one year are automatically terminated. All members voting aye thereon. Motion carried.
Moved by Hertle, seconded by Frese, to set wages for part-time patrol officers and reserve officers at $19.18 per hour. Yearly paid reserves remain at $1.00 per year. All members voting aye thereon. Motion carried.
Moved by Frese, seconded by Hertle, to approve and authorize the chair to sign the Iowa Certified Local Government 2012 Annual Report prepared and submitted by the Benton County Historical Preservation Commission. All members voting aye thereon. Motion carried. The report is for the 2012 calendar year.
Moved by Frese, seconded by Hertle, to approve a Class B Liquor License request by Blairstown Sauerkraut Days Beer Tent. All members voting aye thereon. Motion carried.
Moved by Frese, seconded by Hertle, to authorize the chair to sign the Master Contract between Benton County Sheriff’s Department and Chauffers, Teamsters & Helpers Local No. 238, An Affiliate of International Brotherhood of Teamsters, Chauffers & Helpers of America, for 2013-2014. All members voting aye thereon. Motion carried.
Moved by Frese, seconded by Hertle, to adopt Resolution #13-50, DEPUTY SALARY CERTIFICATIONS FOR SHERIFF’S DEPARTMENT. Voting aye were Sanders, Frese, and Hertle. Nays none. Motion carried.
County Attorney David Thompson, Assistant County Attorney Emily Nydle, and Jackie Michael of the county attorney’ office, Candice Bennett, Bernie Bordignon, and Luke Blood with juvenile probation, met with the board regarding the juvenile probation office. Thompson stated that the basement room previously occupied by emergency management had been remodeled and was ready to be occupied. Thompson stated that he had been approved to hire an additional employee and wanted to know what additional office space the board was going to provide. Thompson had indicated that he wanted the office space currently occupied by the juvenile court officer on the first floor of the courthouse. Thompson stated that he spoke with the veterans affairs director who agreed that moving his office to the office where Benton Development Group is would be a better office; that the volunteer program in the Governor Sherman building would like a bigger space; and that Benton Development would not need the office they are currently in if it is just to store files.
Thompson stated that the juvenile probation officer’s current office would serve the needs of the county attorney’s office quite well, but added that the board needed to make a decision.
Candice Bennett stated that her department would prefer to stay in their current office space, but will do what the board directs. Bennett stated that if the juvenile probation officer is moved to the basement, the county will have to pay for computer and telephone wiring and connections. Bennett stated that the juvenile probation office does not use the county computer network nor phone system. Bennett stated that the office would need a 5E data hook up with three data connections, phone and a fax line installed. Bennett also stated that the state’s computer area would need to be secured. Bennett stated that it was the court administrator’s position that the county should pay all expense of moving the office.
Bennett then stated that the probation office would get to continue to use the equipment that they had – including antique furniture. Bennett state that they are not trying to deprive the county of its property, especially historical property but Iowa Code 602.11107 provides that if the property is of historical nature it shall not become property of the judicial branch but it will be made available for use by them.
Bennett was then asked where she would prefer to have the office with the understanding that the current office was going to the county attorney. Bennett stated that her department would prefer the basement office. Bennett stated that another lock would need to be placed on the state’s computer room.
Thompson reiterated that veterans affairs would like to occupy the Benton Development Group office. Thompson stated that in speaking with Supervisor Hertle the week before he was unsure if Benton Development Group would be forfeiting their office. Thompson added that the volunteer program would like to occupy the veterans’ affairs office as well.
Supervisor Hertle stated that Benton Development Group is not dissolving and that a meeting was scheduled in the near future to discuss its future operation.
Thompson questioned how much time juvenile probation would need once the office was wired with computer and telephone to move. The response was a couple of hours but that advanced notice was needed due to scheduling appointments.
Moved by Hertle, seconded by Frese, to allocate the space currently occupied by the juvenile probation office to the county attorney. Further, the juvenile probation office is to be moved to the basement office previously occupied by the emergency management coordinator. The county will pay for all expenses to wire the office to the needs of the juvenile probation department. That the county will install an additional lock on the state’s computer room. All members voting aye thereon. Motion carried.
Moved by Hertle, seconded by Frese, to approve two utility permits requested by East Central Iowa REC to place utility lines in the county’s right-of-way:
#1 – located in the SW1/4 of the SW1/4 of 15-83-11 (north side of 71st Street)
#2 – located in the NE1/4 of the SE1/4 of 19-83-9 and 20-83-9 (bore under 29th Avenue)
All members voting aye thereon. Motion carried.
Moved by Hertle, seconded by Frese, to approve and enter into the Law Enforcement Contract between Benton County and the City of Urbana. Said contract provides for 260 hours of coverage per year at an annual fee of $5,850.00. All members voting aye thereon. Motion carried.
Moved by Hertle, seconded by Frese, to approve the Fireworks Permit requested by J & M Displays for an event to be held on July 3, 2013, north of the Newhall lift station. All members voting aye thereon. Motion carried.
Moved by Hertle, seconded by Frese, to approve and authorize the chair to sign the Excess Flood Insurance renewal binder for coverage on the law enforcement center for the period July 1, 2013 through June 30, 2014 with Arthur J. Gallagher Risk Management Services. The renewal premium is $19, 028.40 and is for $5,852,000 excess of $500,000 building limit and $1,000,000 excess of $500,000 contents limit. All members voting aye thereon. Motion carried.
Moved by Frese, seconded by Hertle, to adopt Resolution #13-52, BANK DEPOSITORIES. Voting aye were Sanders, Frese, and Hertle. Nays none. Motion carried.
Moved by Hertle, seconded by Frese, to adopt Resolution #13-53, APPROPRIATIONS. Voting aye were Sanders, Frese, and Hertle. Nays none. Motion carried.
Moved by Hertle, seconded by Frese, to adopt Resolution #13-54, RESOLUTION COMMITTING FUND BALANCES IN ACCORDANCE WITH GASB 54. Voting aye were Sanders, Frese, and Hertle. Nays none. Motion carried.
Moved by Hertle, seconded by Frese, to adopt Resolution #13-55, INTERFUND OPERATING TRANSFERS. Voting aye were Sanders, Frese, and Hertle. Nays none. Motion carried.
Moved by Frese, seconded by Hertle, to adopt Resolution #13-56, COUNTY OFFICIAL BANK DEPOSITORY LIMITS. Voting aye were Sanders, Frese, and Hertle. Nays none. Motion carried.
Moved by Hertle, seconded by Frese, to adopt Resolution #13-57, TRANSFER OF FUNDS. Voting aye were Sanders, Frese, and Hertle. Nays none. Motion carried.
Moved by Hertle, seconded by Frese, to enter into the Business Association Agreement between Benton County and EideBailly, LLP. All members voting aye thereon. Motion carried.
The board discussed the status of the 28E Agreement for solid waste disposal. The meeting held on June 18th was not fully represented by all of the cities. Supervisor Sanders stated that he believed the cities favored the county maintaining all control with the cities acting in an advisory position. County Attorney Thompson disagreed stating that it was his belief the cities wanted a part in the governance. Supervisor Hertle suggested creating a committee of the county attorney, Jennifer Fencl of ECICOG, and himself to draft a new version of the 28E Agreement. Auditor Jill Marlow questioned how the committee would be able to draft an agreement without knowing definitively what the cities would like. Marlow stated if the 28E was not agreeable and some of the cities pulled out – then everyone would be back to square one. Marlow suggested that the board send a letter to the cities asking for council action as to their expectations and intentions. Supervisor Hertle agreed that ascertaining the position of the cities was critical in going forward, but stated that he did not want the issue to be put on a back burner. The board requested that the county attorney draft a letter to the cities for consideration by the board at their next meeting.
Moved by Hertle, seconded by Frese, to adjourn. All members voting aye thereon. Motion carried.
_______________________________
Jason Sanders, Chairman
ATTEST: _________________________________
Jill Marlow, Auditor
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