Vinton-Shellsburg October School Board Recap

Certified Enrollment

Program Indicators Part 1

Program Indicators Part 2

Maddy Svoboda was recognized as a Positive Difference Maker in the Vinton Shellsburg School District

Difference Maker Presentation

We are proud to recognize Maddy Svoboda as a Positive Difference

Maker in our school district. Maddy serves as our athletic trainer,

offering invaluable support to both student-athletes and coaches.

She has gone above and beyond her role by organizing response

training with local emergency responders, ensuring that our teams

are prepared for any situation. Her dedication to the well-being of

our students and her proactive approach to safety make her an

exceptional asset to our school community. Thank you, Maddy, for

making a positive difference!

District Academic Measures Presentation

The presentation included the current strategic plan which includes

the district goals, along with the performance measure data from

this past year. Also reviewed data and shared ISASP subgroup data

during this time. The task is for the board to review and make

recommendations for any changes or updates to the strategic plan.

Administrator Reports

Superintendent Report

A photo of the certified enrollment can be seen to the left. We are

up 12.54 on the certified enrollment (weighted enrollment). Our

BEDS enrollment is 1557, last fall it was 1551.

See the chart of the program/indicators or subgroups in the second

and third photos. I'd like to highlight the large difference in the Free

& Reduced Lunch numbers. This has to do with the fact we used the

survey method during registration, rather than the traditional method

of form application. The survey method is required for schools who

utilize the Community Eligibility Provision to provide school breakfast

and lunches to students. As a school district we are at 52% of students

who are in one of these two aforementioned categories.

General Business of the Board

1. Consent Items

a. Approved Agenda and Minutes

b. ApprovedFinancials and Claims

c. Contracts and Quotes

Mason City School District: Inter-Agency Contract for Regular/Special

Education Instructional Program for the 2024-2025 School Year.

Post Prom- Iowa Bounce Pro Contract: The Post Prom Committee requests

a contract with Iowa Bounce Pro to provide the "Radical Run" and

"Log Slammer/Wipeout" games for the 2025 Post Prom on April 26-27

at the high school for $2,944.65.

Post Prom-Wand Entertainment Contract: The Post Prom Committee requests

a contract with Wand Entertainment to provide a Hypnotist for the 2025

Post Prom on April 26-27 at the high school for $1,600 plus lodging.

Pool Lease Agreement: Contract to rent the Braille school pool for $55/hour.

Grant Wood AEA Staff Sharing Contract: This contract is to direct purchase

20% of Lynn Klienmeyer's school improvement consultant services

contract from the AEA. Lynn has been assigned to serve our school

district in the past. This is a new model the AEA is trying because of the

legislative changes. Contracting in this manor will allow the AEA to charge

us less per day for Lynn's services. We will utilize the designated AEA set

aside to pay for this.

Terpstra Hoke and Associates Audit Service Contract: This contract is for auditing

services for fiscal years 2025, 2026, and 2027.

Mrs. Coder sent requests for proposals (RFP) to five accounting

firms:

Terpstra; Eide Bailly, LLP; Nolte, Corman & Johnson, PC (NCJ);

Cornwell, Frideres, Maher & Associates, PLC (CFMA); and Roof,

Gerdes, Erlbacker, PLC (RGE). CFMA responded and declined,

stating that their audit schedule was already filled for FY2025.

Eide Bailly, NCJ, RGE did not respond.

d. Personnel

Support Staff:

Shirley Bitz- Part-time Food Service at Tilford Elementary
Kevin Heckmann- Evening Custodian at Shellsburg Elementary
Debra Hyke- Preschool Special Education Associate at Tilford Elementary
Jessica McDowell- Special Education Associate at Tilford Elementary
Kelly Shipley- Special Education Associate at Shellsburg Elementary
Brandon Osten Part-time Food Service at Shellsburg Elementary

Resignations:

Heather Egger- Special Education Associate at Tilford Elementary effective October 11, 2024.
Garrett Wilson- Special Education Associate at Shellsburg Elementary effective October 3, 2024.
Lora Walker- Special Education Associate at Tilford Elementart effective October 28, 2024.

Substitutes:

Hanna Higley- Associate
Heather Hansen- Associate
Nicole Miller- Food Service
Lisa Marter- Associate
Kacee Adams- Teacher
Brandy Fix- Associate
Bridget Speer- Teacher

Coaches:

Heather Runyan- Wrestling Cheerleading - Volunteer
Kevin Patterson- Boys Baseball - Volunteer
Josh Meyer- Assistant 7th Grade Girls Basketball Coach
Tammi Griffith- Assistant 8th Grade Girls Basketball Coach

e. Disposals

Maintenance Department
Steve Henry, Director of Building Maintenance, requests disposal of the

following items that are no longer being used:

Pioneer Paint Machine
Viper Floor Cleaner- Serial Number FANG 20-008562
Floor Scrubber- labeled VS Middle School 07-08, Serial Number W159E00031984GT
Two Advanced Machine Company Vacuums
Numatic Floor Scrubber- Number 081215298

Food Service Department
Karen Ackman, Food Service Director, requests the disposal of the following

items:

1 steam heat and holding unit (no Cord)
2 older roasters (1 Rival and 1 GE)

Business Department
Brenda Barkdoll, Business Manager, requests the disposal of the following

item from the business office:

Printing calculator- Victor 1460-3.

Shellsburg Elementary
Ryan Davis, Shellsburg Principal, requests the following list of books to be approved

for disposal. These are books that have not been checked out in the last 10 years or more. If approved, the books will be put out at conferences for kids to take if they would like.

Shellsburg Books for Disposal

Tilford Elementary
Andrea Townsley, Tilford Principal, request the following list of items from

their storage area for disposal.

Tilford October 2024 items for Disposal

VS Middle School
Alexa Francois, Middle School Principal, requests the following books to be

disposed of. These books are outdated and no longer used:

Prentice Hall Literature Common Core Edition- 7th Grade (2)
Prentice Hall Writing Coach- 7th Grade (1)
Big Ideas Math A Common Core Curriculum- 8th Grade (1)
Big Ideas Math A Common Core Curriculum- 7th Grade (1)
Big Ideas Math A Common Core Curriculum- 6th Grade (2)
Big Ideas Math Algebra 1 A Common Core Curriculum- 8th Grade (1)
Geography The World and its People (2)
Rand McNally Classroom Atlas (2)

f. Fundraiser

High School Choir Fundraiser: Selling Butter Braids

FFA Donation Sale Proposal: VS FFA is seeking approval for a donation

sale to help support Meals for the Heartland project.

VSCSD Strength & Conditioning Program: Sold pink shirts through

Blessed Duo to raise money for the Pink Heals Breast Cancer

Awareness Firetruck program.

g. Open Enrollment

2. Policy Updates - 1st Reading

502.10 - Use of Motor Vehicles
Changes to this policy reflect updates to laws relating to driving

permits for minors.

603.01 - Basic Instruction Program
Minor changes to this policy update the requirements for fine arts

and foreign language within the high school basic instruction

program.

700 - Purpose of Noninstructional and Business Services
This language was updated to reflect the actual purpose of the 700

series.

3. Tiny Vikes Change Order - Approved the change order for the Tiny

Vikes project to return the contingency money of $326,707.06 to the

school district.

4. Middle School HVAC Project Change Order - Approved

the change order in the amount of $47,180.15

Early Separation Submission Dates: The early

separation plan is as follows:

Year 4- 2024-2025: 25% of wages & payout of sick leave.

Accepting early separation applications to Brenda Barkdoll

beginning October 22, 2024 and closing November 15, at 3 pm.

Letters will be given to all those employees who are eligible for

the separation package this week.

News : Vinton-Shellsburg October School Board Recap

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