Minutes of the Regular Meeting Board of Directors VSCSD

Minutes of the Regular Meeting

Board of Directors

Vinton-Shellsburg Community Schools

November 22, 2021

Call to Order

President Rob Levis called the regular meeting to order at 6:09 p.m. in Central Office Board Room.

Roll Call / Pledge of Allegiance

Sue Gates, Kathy Van Steenhuyse, Rob Levis, Mike Timmermans, Tom Burke, Jake Fish,

Becky Williams, Kyle Koeppen, Superintendent, and Brenda Barkdoll Board Secretary/Treasurer were present.

Audience Comments

There were no audience comments at this time.

Approval of Minutes of Previous Meetings

1089. It was moved by Williams and second by Gates to accept the minutes as presented. Motion carried 7/0.

Unfinished Business of the Board

Examine Current Fiscal Year Financials

1090. It was moved by Timmermans and seconded by Burke to accept the regular reports from the current fiscal year 2022. Motion carried 7/0.

Approve Payment for Claims

1091. It was moved by Fish and seconded by Burke to approve the claims as presented. Motion carried 7/0.

Other Unfinished Business

The board discussed the completion of solar array through partnership with the city utility and facilities planning.

Review Board Accomplishments

The Board reflected on their accomplishments of last year.

Review Canvas of Vote

The board reviewed the official canvas of votes.

Adjournment of the Retiring Board

Levis adjourned the retiring board meeting at 6:35 p.m.

Call to Order

Vice President Kathy Van Steenhuyse called the regular meeting to order at 6:52 p.m. in the Central Office Board Room.

Roll Call

Kim Schirm, Kathy Van Steenhuyse, Jennifer Birker, Darin Humiston, Tom Burke, Jake Fish,

Becky Williams, Kyle Koeppen, Superintendent, and Brenda Barkdoll Board Secretary/Treasurer were present.

Administration of Oath of Office for Newly Elected Board Members

1092. Barkdoll administered the oath of office to Darin Humiston, Kim Schirm, and Jenni Birker.

Election of Officers: President and Vice-President & Administration of the Oath of Office.

1093. Barkdoll took nominations for president. It was moved by Fish and seconded by Van Steenhuyse to nominate

Tom Burke as president. A unanimous ballet was cast on his behalf. Barkdoll administered the oath of office to

Tom Burke. Tom Burke took nominations for vice president. It was moved by Williams and seconded by Fish to nominate Van Steenhuyse as vice president. A unanimous ballet was cast on her behalf. The oath of office was administered by Tom Burke.

Appoint Secretary/Treasurer

1094. It was moved by Van Steenhuyse and seconded by Fish to appoint Brenda Barkdoll as Board Secretary/Treasurer for the 2021-22 school year. Motion carried 7/0. The oath of office was administered.

Set Board Meeting Schedule

1095. It was moved by Williams and seconded by Fish to meet on the third Monday of the month using

Robert's Rules of Order and allow the time to be adjusted based on our schedules with summer meetings starting earlier.

Motion carried 7/0. The next board meeting is scheduled for Dec. 13th at 5:30 p.m.

Appoint Legal Counsel

1096. It was moved by Fish and seconded by Birker to have Ahlers and Cooney serve as the school's legal

counsel for the 2021-22 school year. Motion carried 7/0.

Appoint Committee Assignments/tabled

The board will discuss the committee assignments and present to next board meeting. Motion carried 7/0.

Appoint Truant Officers, Asbestos Coordinator, Level I and Level II Investigators

1098. It was moved by Fish and seconded by Van Steenhuyse to have the principals serve as the truant officers.

Colin Carolus serves as the Asbestos Coordinator, and the Level I and Level II investigators are as recommended.

Motion carried 7/0.

Appoint Official District Depositories

1099. It was moved by Williams and seconded by Schirm to name the official financial depositories for the 2021-22

as presented. Motion carried 7/0.

Appoint Official Publication

1100. It was moved by Humiston and seconded by Schirm to appoint the Vinton Newspapers as the district's official publication. Motion carried 7/0.

Administrator Report

Administrator reports are listed in the correspondence.

Superintendent Reports

Superintendent Koeppen reported on open enrollment applications, School Board Association Convention, WaMac Conference membership, COVID data update, Iowa Local Government Risk Pool, Facilities Assessment Presentation data, and the calendar.

Board Reports/Requests

The board members shared information from attending the School Board Convention.

Tom Burke shared information on the Veterans Assembly.

General Business of the Board

Consent Items

1101. It was moved by Fish and seconded by Williams to accept the consent items as presented. Motion carried 7/0.

Vote on Grant Wood Representative

1102. It was moved by Schirm and seconded by Van Steenhuyse to cast its ballot for Grant Wood AEA 10 board member to Sue Gates. Motion carried 7/0.

Strategic Plan/Goals for 2021-22

The board discussed goals that drive the work as a district and how to measure progress towards reaching each of the goals.

Physical Plan and Equipment Levy/ SAVE / Schoolhouse Fund

1103. It was moved by Fish and seconded by Schirm to approve the items recommended under on-going commitments, items in process, and new recommendations from the principals. Motion carried 7/0.

Academic Calendar Change

1104. It was moved by Humiston and seconded by Birker to change the early release day of Monday, March 7th to Tuesday March 8th, 2022. Motion carried 7/0.

School Budget Review Committee Application for Allowable Growth

1105. It was moved by Van Steenhuyse and seconded by Fish to approve the application for allowable growth including additional authority for increasing enrollment for $405,555.60; increase in the number of students who are open enrolled and served for more than 5 years in our ELL for $3,035.34 for a total of $507,479.94. Motion carried 7/0.

Budget and Fianance

1106. It was moved by Schirm and seconded by Humiston to approve the line-item budget for Fiscal Year 2022. Motion carried 7/0.

Government : Minutes of the Regular Meeting Board of Directors VSCSD

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