Government : Benton County Board of Supervisors Meeting Minutes, July 22

July 22, 2013

The Benton County Board of Supervisors met in special session with Supervisors Frese and Hertle present. Supervisor Sanders was absent. The meeting was called to order at 9:00 a.m.

Moved by Hertle, seconded by Frese, to set August 20, 2013 at 9:15 a.m., as the time and date for a public hearing on a land use change requested by Lynn and Diane Holland on a parcel located in the NE1/4 of the SW1/4 of 26-82-11, and to set August 20, 2013 at 9:45 a.m. as the time and date for a public hearing on a land use change requested by Robin Hursh and Jane Scheer on a parcel located in the NE1/4 of the NE1/4 of 26-83-9. Both members voting aye thereon. Motion carried.

Tammy Stark requested that the Board waive the landfill fees for the disposal of materials collected from the annual Cedar River cleanup project to be held on August 3, 2013. Stark stated that the group recycles as much as possible but generally there is wood and scrap metal. Moved by Hertle, seconded by Frese, that the landfill fees are waived for the disposal of material collected from the Cedar River cleanup project on August 3, 2013. Both members voting aye thereon. Motion carried.

Moved by Hertle, seconded by Frese, to approve the minutes of July 16, 2013 and July 17, 2013. Both members voting aye thereon. Motion carried.

Moved by Hertle, seconded by Frese, to amend the minutes of July 9, 2013, to include the following action:

“Moved by Frese, seconded by Hertle, to set the dates, times, costs, and bond amounts relative to the Community Development Block Grant for the Timber Ridge water project as follows:

Date to receive sealed bids – August 13, 2013 at 9:00 a.m. as evidenced by the auditor’s time stamp

Date to open sealed bids – August 13, 2013 at 9:30 a.m.

Date for awarding bids – August 20, 2014 at 9:30 a.m.

Date for hearing on plans, specifications, estimated cost, and form of contract – August 13, 2013 at 9:20 a.m.

Set bid security at 10% of bid

Set project bond amount at 100% of awarded project cost

Set cost of plans and specifications at $50.00 per set and is refundable

All members voting aye thereon. Motion carried.”

Both members voting aye thereon. Motion carried.

Moved by Hertle, seconded by Frese, to approve checks numbered 206139 through 206324, payroll checks numbered 136977 through 136996, and ACH deposits numbered 17906 through 18035, for payment. Both members voting aye thereon. Motion carried.

Moved by Hertle, seconded by Frese, to approve 36 hours of vacation carry-over requested by Rick Bramow. Said vacation carry-over is to be used by October 1, 2013. Both members voting aye thereon. Motion carried.

Supervisor Sanders arrived at 9:25 a.m.

Moved by Frese, seconded by Hertle, to approve and direct the chair to sign the Federal Aid Agreement with IDOT for County Highway Bridge Program Project #BROS-CO06(91)—5F-06 for the bridge over Prairie Creek on county road V56. All members voting aye thereon. Motion carried. This project is funded through farm-to-market.

Moved by Frese, seconded by Hertle, to approve and direct the chair to sign the Federal Aid Agreement with IDOT for County Highway Bridge Program Project #BROS-CO06(92)—5F-06 for the bridge over Prairie Creek on county road V56. All members voting aye thereon. Motion carried. This project is funded through farm-to-market.

Moved by Hertle, seconded by Frese, to approve and direct the chair to sign the Federal Aid Agreement with IDOT for County Highway Bridge Program Project #BROS-CO06(93)—8J-06 for the bridge over Hinkle Creek on county road V56. All members voting aye thereon. Motion carried. This project is a county funded project with an 80% federal reimbursement.

The engineer requested that the board approve an early transfer of the quarterly transfer into the sanitary disposal fund. Auditor Jill Marlow stated that approving the request would result in a potential cash flow issue in the Rural Services fund and recommended the board deny the request. Marlow suggested that the minimum amount of cash be transferred .

Moved by, seconded by, to adopt Resolution #13-69, AMENDING RESOLUTION #13-49, INTERFUND OPERATING TRANSFERS. Voting aye were Sanders, Frese, and Hertle. Nays none. Motion carried.

The engineer presented the 2012 Annual Water Quality Report for the sanitary disposal facility. The engineer reported that a high concentration of arsenic is present at test well AW3 and a concentration of cobalt is present at test well AW2. Both test wells are located in the original landfill site. There is also a presence of barium at test wells MW23 and MW24; however it is currently below federal limits. Engineer Parizek recommended that a one-year extension be requested from the DNR relative to mitigation measures. The most inexpensive measure would be installation of a collection drainage trench located on the south side of the site. Supervisors Hertle and Frese questioned if the county should wait a year or begin mitigation measures now. Parizek stated that the DNR may or may not grant the extension, but that was the recommendation of Howard R. Green, the engineering firm currently hired to perform services relative to the sanitary disposal site.

The engineer spoke to the board about annual services for engineering and administrative functions being performed by the county engineer and engineer’s staff for the sanitary disposal facility. Parizek stated that Iowa law prohibits the use of secondary roads funds for any purpose other than secondary roads. Parizek stated that landfill duties being performed by non-union employees of secondary roads have been absorbed by secondary roads and is probably about 15% of their time. Parizek advised that the board of supervisors should begin to consider how to properly account for those expenses.

The board acknowledged that this is the last board meeting for Supervisor Jason Sanders. Sanders has resigned from the Benton County Board of Supervisors, effective at the end of the meeting this date. The committee of auditor, treasurer and recorder has taken action to fill the vacancy with a special election to be held on November 5, 2013.

Moved by Frese, seconded by Hertle, to adjourn. All members voting aye thereon. Motion carried.

____________________________________

Jason D. Sanders, Chairman

ATTEST: _____________________________________

Jill Marlow, Auditor