Government : Benton County Board of Supervisor Minutes 4/15/14

April 15, 2014

The Benton County Board of Supervisors met in regular adjourned session with Supervisors Frese, Hertle and Wiley present. The meeting was called to order at 9:00 a.m.

Moved by Wiley, seconded by Hertle, to approve the minutes of April 7, 2014. All members voting aye thereon. Motion carried.

Moved by Hertle, seconded by Wiley, to authorize the chair to sign the Master Contract between Benton County Sheriff’s Department and Chauffers, Teamsters & Helpers Local No. 238, An Affiliate of International Brotherhood of Teamsters, Chauffers & Helpers of America, for 2014-2015. All members voting aye thereon. Motion carried.

Treasurer Kelly Geater presented the quarterly investment report to the board for the period ending March 31, 2014.

The sheriff presented bids received for the purchase of patrol vehicles. Bids were received as follows:

Ervin Motor – no bid

Thys Motor – 2014 Chevrolet Impala with options - $22,146

Karl Chevrolet – no bid

Junge Center Point – no bid

John Grieder Motors, Inc. – bid was late and not accepted

Deery Brothers - 2014 Chevrolet Impala with options - $21,304

Moved by Wiley, seconded by Hertle, to authorize the sheriff to purchase up to two 2014 Chevrolet Impala’s from Thys Motor at a price not to exceed $22,146 each. All members voting aye thereon. Motion carried.

Lexa Speidel met with the Board to request the use of the courthouse lawn for the week prior to the Boomtown 5K Run, August 23 through 30, to place the Kiwanis wagon. Supervisor Wiley questioned the precedence being set with allowing this type of use. Supervisor Hertle stated that the board could always deny future requests. Moved by Hertle, seconded by Wiley, to approve use of the courthouse lawn for the week of August 23-30 for Kiwanis to place the organization’s wagon on the front lawn. All members voting aye thereon. Motion carried.

Myron Lown and Rick Primmer met with the board to discuss sealcoat/dust control in front of Lazy Acres RV Park and P.A.M.S. Storage facility near Urbana. Lown questioned if a permanent surface for the road was going to be in this year’s budget. If not, then he (Lown) has to get dust control plans set up before the May 2nd deadline. In October Supervisor Frese told Lown to get a quote to not only sealcoat the two hundred feet that he was requesting, but also the six hundred feet along the other side of the property. Lown received a quote from LL Pelling for $16,000 for five hundred feet starting from the existing edge of the concrete and going north on 32 Ave. Lown did not realize that it did not cover the area in front of his property. Supervisor Wiley questioned Lown and Primmer if the sealcoat was done on a cost-share if they would still be interested in having it done. Lown stated yes, he is interested in anything making it permanent. Primmer questioned what it was going to cost him, adding that he can’t handle a lot of extra. Wiley stated a cost-share formula would have to be determined at a later date. Wiley directed Benton County Engineer Myron Parizek, to prepare an estimate for what it would cost for secondary roads to sealcoat the road and ask LL Pelling to do the same. No decision was made. The item is to be placed on next week’s agenda.

Moved by Hertle, seconded by Wiley, to adopt Resolution #14-23, HIRE OF PART-TIME/SEASONAL TRUCK DRIVERS. Voting aye were Frese, Hertle and Wiley. Nays none. Motion carried.

Moved by Hertle, seconded by Wiley, to approve the placement of an advertisement in the official newspapers of Benton County regarding roadside spraying for 2014; the adoption of Resolution #14-24 DESTRUCTION OF NOXIOUS WEEDS; and to approve the notice to organic farmers and vineyard owners regarding the 2014 spraying program and direct that it be published in the official newspapers of Benton County. Voting aye were Frese, Wiley and Hertle. Nays none. Motion carried.

The engineer discussed the dirt road on 21st Ave Dr. with the board. Parizek stated he would like to shape the road with a motorgrader before putting rock down on the road. Board discussed classifications for Level B and splitting cost with Leon Tellinghuisen, Cedar Valley Farms. Moved by Wiley, seconded by Hertle to authorize secondary roads to grade/maintain 21st Ave Dr. as a Level B road. Any gravel or rock would be on a 50% cost-share with Leon Tellinghuisen, Cedar Valley Farms. Tellinghuisen can request cost assistance from neighboring land owners. All members voting aye thereon. Motion carried.

The engineer presented the FY15 Iowa Department of Transportation Secondary Road Construction Program and Secondary Road Budget and reviewed the same in detail. Moved by Hertle, seconded by Wiley, to approve the FY15 IDOT Secondary Road Construction Program and Secondary Road Budget. All members voting aye thereon. Motion carried.

Mark Fassbinder of IIW met with the board to discuss the courthouse window replacement project. Fassbinder spoke to the board about the front-end documents included in the overall bid document. Fassbinder had presented two different styles of front-end documents for the boards review at a prior meeting. Fassbinder also spoke to the board about the types of windows, the estimated costs, and the possibility of obtaining alternate bids. Fassbinder also discussed bidding a decorative panning versus a square panning. Supervisor Wiley commented that his goal was to get the best window for the money. Moved by Wiley, seconded by Hertle, to direct IIW to incorporate the non-IAI front-end documents into the bid documents, that the project be bid with square panning, and that alternates for two different styles of single hung windows be included. All members voting aye thereon. Motion carried. The base bid will be for a double hung window. The board will consider the decorative panning after the bid is awarded and the costs are known.

Moved by Hertle, seconded by Wiley, to adjourn. All members voting aye thereon. Motion carried.

_______________________________

Donald H. Frese, Chairman

ATTEST: _________________________________

Jill Marlow, Auditor