Government : Benton County Board of Supervisors Minutes 4/29/14

April 29, 2014

The Benton County Board of Supervisors met in regular session with Supervisors Frese, Hertle and Wiley present. The meeting was called to order at 9:00 a.m.

Moved by Hertle, seconded by Wiley, to approve the minutes of April 22, 2014. All members voting aye thereon. Motion carried.

Linda Kearns requested that the county consider sealcoating 57th Street Trail as well as speed limit. Wiley questioned if the residents are willing to pay 100% of the cost. Kearns replied that she understood that the county paid 50% of the road on 22nd Ave. Dr. Supervisor Hertle stated that the county did not have the money to sealcoat gravel roads; however there are a few exceptions including but not limited to business location, high traffic county or safety. Supervisor Frese added that if the residents wanted to sealcoat it at their expense, that the county may upgrade the base for a sealcoat. Hertle stated that he did not want the county to start sealcoating gravel roads for dust control purposes. Wiley added that he may not be in support of sealcoating a road even if the residents bore the entire cost due to the increased costs to the county for maintenance. Parizek questioned if the sealcoating of the 22nd Ave. Dr. from Rippel’s north if that changed the traffic pattern to Rodger’s Park. Wiley added that it was his understanding that the 22nd Ave Dr. project was substantially cheaper due to the county recycling material. Parizek agreed with Wiley stating that utilizing the material reduced the overall costs and subsequently the cost to the residents through the assessment. Kearns requested that a speed limit be implemented on the road. Parizek stated that the Iowa Department of Transportation will conduct a study and make recommendations. Kearns questioned how she would receive the results of the study. The board advised that the study could take up to a year to complete and she could follow-up with the engineer or the supervisors. The board requested that the engineer to have a speed study conducted.

The Board reviewed the FY2013 annual audit report for Central Iowa Juvenile Detention. The audit reflects a decrease in cash reserves from 2012 to 2013, with a significant increase in equipment and vehicle expense. The audit did not reflect any findings. Moved by Wiley, seconded by Hertle, to accept and file the 2013 annual audit report of Central Iowa Juvenile Detention. All members voting aye thereon. Motion carried.

County Engineer Parizek and Sanitarian Marc Greenlee met with the board about the removal of the manholes on the farm ground located near the Cedar Valley Ranch. Parizek stated that two of the three manholes are in use as they are connected to the city sewer system. Greenlee and Parizek questioned the removal of one manhole when considering the costs involved. The board agreed that it was economical to remove one manhole; however believed that the three manholes should be clearly marked with reflectors on highly visible posts. Greenlee reported that the manholes are of heavy steel construction and did not believe that there was a safety concern. Moved by Hertle, seconded by Wiley, that the manholes on the county property located at the County Home (NKA Cedar Valley Ranch) property in Taylor Township be left in place, and that the engineer is directed to clearly mark the manholes with posts and reflectors. All members voting aye thereon. Motion carried.

Supervisor Wiley questioned the current status of the lagoons at that same location. Parizek stated that the main lagoon currently has about three feet of water and is supporting frog and turtles. Wiley questioned the options for closing the lagoons. Parizek stated that the lagoon could be drained or pumped and then let Mother Nature take care of the rest. Wiley questioned if the conservation department would have an interest in maintaining the lagoon as a wildlife habitat. Parizek responded that he had not spoken with conservation about the lagoons. Wiley stated that he would follow-up with conservation about the possibilities before any decisions are reached regarding the matter.

Rick Primmer, Myron Lown, and Don Felker met with the board regarding the possible sealcoating of 32nd Avenue and 54th Street Trail east of Urbana. Supervisor Frese stated that this is for a business purpose and suggested that the county could assist with the sealcoating from I380 to the corner of 54th Street Trail, which is approximately 1600 feet, and the adjacent property owners could be responsible for the remaining. The board discussed various cost-sharing options after reviewing estimates from the county engineer and LL Pelling. The estimated cost to upgrade the road base and apply sealcoating for a total of 1,150 feet is $56,500.00. Supervisor Wiley estimated the footage for the three adjacent land owners and applied an estimated per-linear-foot cost of $35.31 for completing the project and proposed that the county pay 50% of the total cost and the property owners pay the remaining fifty percent. Wiley suggested that the landowners’ share either be paid in full upon completion of the project or paid through a special assessment. The adjacent landowners were in agreement with the cost estimates, as well as the payment options. Moved by Wiley, seconded by Hertle, that the county proceed with sealcoating approximately 1,150 feet of gravel road located along 32nd Avenue and 54th St. Tr. north of Urbana. The cost of the project is to be paid as follows:

Myron Lown - $15,006.75

Don Felker - $4,413.75

Rick and Pam Primmer - $8,827.50

Benton County – remaining costs

The property owner may pay the entire amount due within 30 days of the assessment of the project or the unpaid balance is to be specially assessed against the property, payable over a period of five years, at an interest rate of 4 percent. The auditor is directed to have the appropriate paperwork drafted for a special assessment. The engineer is to proceed with the project. Benton County will be responsible for 100% of maintenance of the sealcoat once it is completed. Don Felker requested that a speed limit sign be installed as well. The board directed the engineer to have a speed study performed as well.

The engineer presented quotes for three 2015 tandem axle trucks. Two of the trucks being purchased are to replace two trucks destroyed by the fire that occurred at secondary roads. Quotes are for three trucks with trade-in on one vehicle.

Altorfer – CAT CT 681 SG - $318,400

Harrison Truck Centers – Freightliner 114SD - $274,775

Thompson Truck & Trailer, Inc. – International 7600 - $294,795

Mack Trucks, Inc. – Mack GU713 - $314,992.93

GATR Truck Center – Volvo VHD64B200 - $326,667.69

Truck Country of Cedar Rapids – Western Star 4900SB - $381,900

Moved by Wiley, seconded by Hertle, to approve the quote submitted by Harrison Truck Centers for three Freightliner 114SD tandem axle trucks at a total cost of $274,775.00, which includes a $7,000 trade-in. All members voting aye thereon. The trucks are cab and chassis only.

Matt Purdy, Conservation Director, met with the board regarding his FY14 budget. The board amended conservation’s budgets with the directive that funds would only be appropriated as FEMA project expenses were incurred. Purdy presented a

financial report reflecting year-to-date invoices paid for FEMA related expenses totaling $28,539.19. Moved by Wiley, seconded by Hertle, to adopt Resolution #14-27, APPRO PRIATION OF FUNDS TO CONSERVATION. Voting aye were Frese, Hertle, and Frese. Nays none. Motion carried.

RESOLUTION #14-27

APPROPRIATION OF FUNDS TO CONSERVATION

WHEREAS, the Benton County Board of Supervisors amend the FY14 budget on April 22, 2014; and

WHEREAS, the Board amended the conservation budget as a part of said amendment; and

WHEREAS, the amendment to conservation is to be appropriated only as FEMA related expenses are incurred; and

WHEREAS, the conservation department has incurred $28,539.19 in FEMA related expenses as of this date;

NOW THEREFORE BE IT RESOLVED by the Benton County Board of Supervisors that $28,540 be appropriated to the conservation department FY14 budget.

Dated this 29th day of April 2014.

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Donald H. Frese, Chairman

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Terry L. Hertle

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Todd A. Wiley

ATTEST:

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Jill Marlow, Benton County Auditor

Moved by Wiley, seconded by Hertle, to adjourn. All members voting aye thereon. Motion carried.

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Donald H. Frese, Chairman