Government : Benton County Board of Supervisors Minutes, Sept. 14, 2010

September 14, 2010

The Benton County Board of Supervisors met in regular adjourned session with Supervisors Buch, Vermedahl, and Sanders present. Chairman Sanders called the meeting to order at 9:00 a.m.

Marc Greenlee presented an application for a farm exemption submitted by Dan and Elana Johnson. Johnson’s are purchasing approximately 70 acres located in section 29-82-12 and would like to build a house and erect a building. The ground is currently being used in a corn and soybean rotation. Moved by Buch, seconded by Vermedahl, to approve a farm exemption as provided for in the Benton County Agricultural Land Use Preservation Ordinance for a single residential use on a parcel described as being a part of the E1/2 of the NE1/4 of Section 29-82-12, as the owner is involved in a farming operation. All members voting aye thereon. Motion carried.

Moved by Buch, seconded by Vermedahl, to approve the minutes of September 7, 2010. All members voting aye thereon. Motion carried.

Moved by Vermedahl, seconded by Buch, to accept the resignation of Elaine Bolton as office manager in the engineer’s office, effective December 31, 2010, due to retirement. All members voting aye thereon. Motion carried.

Moved by Buch, seconded by Vermedahl, to accept the resignation of Mary Ann Blumer from the county attorney’s office, effective December 31, 2010, due to retirement. All members voting aye thereon. Motion carried.

Steve Meyer and Scott Hansen with the Emergency Management Department met with the board to request final approval of a $500,000 Emergency Operations Center grant from the federal government. Moved by Vermedahl, seconded by Buch, to authorize the chair to sign the grant and to name Jill Marlow, Auditor, as the financial officer and Scott Hansen as the authorized representative. All members voting aye thereon. Motion carried.

Moved by Vermedahl, seconded by Buch, to acknowledge the receipt and filing of the annual manure management plan for Team Dairy LLC. All members voting aye thereon. Motion carried.

Bob Dahl met with the board to discuss the condition of 22nd Avenue. Dahl complained of the potholes and dust from all the rock hauling. The board made sure that Dahl was aware of the county’s dust control program that is available to rural residents at the resident’s expense.

Jennifer Draper with Area Substance Abuse Council requested permission to use an area inside of the courthouse to display items for Red Ribbon Week, which is the first full week of November. Moved by Vermedahl, seconded by Buch, to allow Above the Influence of Benton County to use the courthouse for displaying pledges during Red Ribbon Week; however the location of the display must be approved by the auditor due to the general election being held during that time. All members voting aye thereon. Motion carried.

Lorene Spencer, representing the Cedar Valley Ranch, presented a copy of the final audit report for the fiscal year ending June 30, 2010. Spencer reported that due to higher census at the ranch, they were able to keep the daily rate/costs competitive. Spencer advised that the Cedar Valley Ranch, in accordance with the lease agreement, was making payment in the amount of $65,566.00 to Benton County, which represents the excess reserve of the Cedar Valley Ranch.

Moved by Vermedahl, seconded by Buch, to amend and restate the Benton County Section 125 Plan, effective immediately. The new Plan provides for additional pre-tax payroll deductions and makes necessary changes to comply with the Health Care Reform Act. All members voting aye thereon. Motion carried.

Moved by Vermedahl, seconded by Buch, to authorize the chair to sign the payroll account acknowledgement with AFLAC, which implements the county’s Section 125 Plan. All members voting aye thereon. Motion carried.

Todd McNall of Design Dynamics met with the board and requested that the county approve a change order to the current contract with Kleiman Construction, for law enforcement center construction project. The change order incorporates Alternate #1 into the contract. Moved by Buch, seconded by Vermedahl, to approve the change order that adds Alternate #1 to the contract between Benton County and Kleiman Construction, which adds the amount of $350,477.00, to the contract and is for the construction of the emergency operations center. All members voting aye thereon. Motion carried.

Jerry Petermeier, Project Coordinator, updated the board on the week’s activities on the construction of the new law enforcement center. Petermeier reported that the brick on the west side is done and is being placed on the north side. Petermeier also spoke about a cement additive called Ipanex. Petermeier stated that Ipanex can be added to cement to add longevity to the cement in area where salt is used to control ice and snow. Petermeier recommended that the additive be utilized in certain areas of the project. McNall stated that he would speak with the contractor regarding the recommendation.

Petermeier also spoke about the “muffin grinder” that is currently in the construction plans as Petermeier still believes that the grinder is unnecessary. Discussion included placement of pins near various plumbing entries into the sewer system. Moved by Buch, seconded by Vermedahl, to direct Design Dynamics to change the construction documents and remove the muffin grinder and to add pins into the sewer line. All members voting aye thereon. Motion carried.

Petermeier also presented two quotes for installation of a conduit line between the law enforcement center and the Kirkwood Community College. The bids were received as follows:

Elwick Electric-$1,095.00

Swick Cable Contractors-$1,700.00

Moved by Vermedahl, seconded by Buch, to award the bid to Elwick Electric to place conduit lines between Kirkwood Community College and the new law enforcement center in an amount not to exceed $1,095.00. All members voting aye thereon. Motion carried.

Myron Parizek, Benton County Engineer, provided an update to the board on the new cell at the landfill. The engineer stated that the DNRwill not approve the construction certificate due to concerns about bead wire being present in the tire shreds. Parizek said he is currently doing some more research. The engineer is trying provide proof to the DNRthat the issue is not a big concern and that a solution to resolve the matter can be reached.

Moved by Buch, seconded by Vermedahl, to authorize the chair to sign and approve the contract and contractor’s bond with LL Pelling Co Inc., for the HMAresurfacing of E66 near Luzerne. All members voting aye thereon. Motion carried.

Moved by Vermedahl, seconded by Buch, to authorize the chair to sing the IDOT Agreement for Project # 90-06-LRTF101, funding for a hydroseeder. All members voting aye thereon. Motion carried.

Moved by Vermedahl, seconded by Buch, to authorize the chair to sing the IDOT Agreement for Project # 90-06-LRTF102, funding for fire and personnel protective equipment. All members voting aye thereon. Motion carried.

Moved by Buch, seconded by Vermedahl, to adjourn. All members voting aye thereon. Motion carried.

__________________________________

Jason Sanders, Chairman

ATTEST: ___________________________________

Hayley Rippel, Deputy Benton County Auditor