Government : Benton County Supervisor Minutes 9/6/11

September 6, 2011

The Benton County Board of Supervisors met in regular adjourned session with Supervisors Buch and Sanders present. Supervisor Vermedahl absent. Chairman Buch called the meeting to order at 9:00 a.m.

Moved by Sanders, seconded by Buch, to approve the minutes of August 30, 2011. Both members voting aye thereon. Motion carried.

Supervisor Vermedahl arrived at 9:03 a.m.

Shellsburg Police Chief Marty Evans and Councilman Phillip Travis met with the board and the sheriff to discuss a possible contract for partial law enforcement coverage in Shellsburg. Evans explained that Shellsburg was interested in entering into an agreement with Benton County for law enforcement coverage on an as-needed basis. Evans stated that coverage is needed during periods of officer absences, as well as allowing for twenty-four hour coverage when the Shellsburg police department is unavailable due to scheduling and other situations. Sheriff Forsyth stated that he had no concerns with providing the service; however he questioned what the fees would be for the coverage. The discussion included the current contract with the City of Urbana and if a similar contract could be drafted with Shellsburg. Moved by Vermedahl, seconded by Sanders, to request that the sheriff draft an agreement for consideration by the supervisors to provide law enforcement coverage to the City of Shellsburg to assist them as needed to provide twenty-four hour coverage or during periods of scheduled and unscheduled departmental absences. All members voting aye thereon. Motion carried.

Moved by Vermedahl, seconded by Sanders, to adopt Resolution #11-63, GRANTING VARIANCE TO SUBDIVISION ORDINANCE. Voting aye were Buch, Vermedahl, and Sanders. Nays none. Motion carried,

Moved by Vermedahl, seconded by Sanders, to adopt Resolution #11-64, Change in Labor Classification for Gabe McGowan. Voting aye were Buch, Vermedahl, and Sanders. Nays none. Motion carried.

Moved by Vermedahl, seconded by Buch, to approve a utility permit requested by Poweshiek Water Association to place utility lines in the county’s right-of-way in Monroe Township along 61st Street. All members voting aye thereon. Motion carried.

Moved by Vermedahl, seconded by Sanders, to approve the Federal-Aid Agreement #6-11-HBRRS-16 BRS-CO06(85)—60-06 for the county bridge located in Section 18 of Bruce Township approximately 5.2 miles north of Dysart on V37. All members voting aye thereon. Motion carried. The estimated cost is $400,000.00.

Moved by Sanders, seconded by Vermedahl, to acknowledge the receipt of the annual manure managements plans filed by the following:

Rebuh Feeders, Inc. for the facility located at 1230 51st Street, La Porte City, Iowa

Rick Selk for the facility located at 7235 16th Avenue, Keystone, Iowa

Ritscher Farms, Inc. for the facility located at 1826 73rd Street, Van Horne, Iowa

All members voting aye thereon. Motion carried.

Moved by Sanders, seconded by Buch, to proclaim the week of September 17, 2011, as Constitution Week. All members voting aye thereon. Motion carried.

Moved by Vermedahl, seconded by Sanders, to enter into a contract with Tyler Technologies for the purchase the Version X financial software program. The cost of the program is $56,323.00 plus travel expenses. The annual subscription is $14,823.00. The annual subscription price is locked in for a period of five years. All members voting aye thereon. Motion carried.

The board discussed the building housing the Department of Human Services personnel. The board has researched moving the offices to a different location or repairing the current facility. Supervisor Sanders voiced concern as to whether it was the best use of county funds to repair the facility and make it more functional versus renting another facility and selling the current building. Supervisor Vermedahl also had concerns but indicated that there were not viable options at this time and that repairs needed to be done to the existing building. Supervisor Buch echoed Vermedahl’s position. The Board indicated that action to repair the current facility should proceed.

Moved by Sanders, seconded by Vermedahl, to adjourn. All members voting aye thereon. Motion carried.

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Ronald R. Buch, Chairman

ATTEST: ___________________________________

Jill Marlow, Benton County Auditor